Operations & Office Manager: Finance, Payroll & Events

Diamond Baseball Holdings; Spartanburg (SC); On-site; USD 42,000 - 64,000; Full time

Job summary

Diamond Baseball Holdings' Spartanburg hub, Hub City Spartanburgers, seeks an Office Manager to keep the front office running smoothly in Spartanburg, SC. The role supports the General Manager and DBH Finance with administration, seasonal payroll onboarding, and vendor and event coordination.

Responsibilities include greeting visitors, answering calls, ordering supplies, managing the phone system, processing invoices and deposits, assisting with month-end close, I-9 compliance, and expense

Qualifications

• Associate or Bachelor's degree preferred.
• 3-5 years experience in an office environment.
• Experience working in an accounting environment.
• Excellent organizational skills, attention to detail and ability to multitask.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Greet visitors and direct calls; answer general questions.
• Order, organize and maintain office supplies and equipment.
• Coordinate service calls for office equipment; manage breakroom supplies.
• Assist Finance with deposits, invoices, and spend approvals; vendor communications.
• Support payroll onboarding for seasonal staff and ensure training compliance.
• Serve as I-9 Agent for staff; ensure 100% compliance.
• Manage timekeeping, expense reimbursements, and Divvy/Bill.com coding.
• Collaborate with regional finance on month-end close tasks.
• Track and submit monthly sales commissions for front office staff.
• Assist with past-due receivables collections and reimbursables to MLB.
• Prepare and report sales taxes; manage rent payments.
• Aid in planning staff events and celebrations.

Skills

Microsoft Office

Time management

Attention to detail

Confidentiality

Multitasking

Education

Associate or Bachelor’s degree

High School Diploma or GED

Tools

General Accounting software

Divvy/Bill.com

Excel

Job description

Diamond Baseball Holdings' Spartanburg hub, Hub City Spartanburgers, seeks an Office Manager to keep the front office running smoothly in Spartanburg, SC. The role supports the General Manager and DBH Finance with administration, seasonal payroll onboarding, and vendor and event coordination.

Responsibilities include greeting visitors, answering calls, ordering supplies, managing the phone system, processing invoices and deposits, assisting with month-end close, I-9 compliance, and expense