Operations Manager - VTS

Leybold; Pennsylvania; Hybrid; USD 110,000 - 165,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid vacation, sick time, and holidays

401(k) and relocation assistance

Parental leave

Job summary

Leybold North America is seeking a National Operations Manager to transform service operations—moving from reactive firefighting to proactive planning and measurable, scalable performance. You will establish a structured operating model in 60–90 days across Field Service, Workshop, Back Office, and Operational Excellence, driving KPI alignment and ROI-driven improvements.

You will lead cross‑functional teams, build data‑driven business cases, and ensure uninterrupted service during a transition,

Qualifications

• 7+ years in operations management, service operations, or related field (required).
• Experience transforming reactive operations into structured, process-driven environments.
• Track record building and driving KPI frameworks with tangible outcomes.
• Experience managing multi-site or geographically distributed teams.
• Strong financial acumen — P&L impact, ROI analysis, business cases.
• Background in industrial equipment, vacuum tech, or technical services is a plus.

Responsibilities

• Lead Field Service, Workshop/In‑House Service, Service Admin & Back Office, and Operational Excellence.
• Develop structured operating model and KPI baselines within 60–90 days.
• Create ROI-driven business cases for localization, tooling, and headcount changes.
• Standardize reporting and performance measurement across functions.
• Provide transitional leadership for Technical Support during the period.
• Collaborate with Finance on forecasting, revenue recognition, and contracts.

Skills

Operations management

KPI frameworks

Multi-site leadership

Financial acumen

Data-driven decision making

Change management

Job description

Your role

Leybold North America is at a pivotal moment. We have a strong service footprint, dedicated teams, and a growing customer base—yet our operations are largely reactive. We are seeking a National Operations Manager to fundamentally transform how we operate: shifting from firefighting to planning, from inconsistency to disciplined processes, and from ad‑hoc execution to measurable, scalable performance.

This is not a maintenance role. It is a transformation mandate. The successful candidate will quickly assess the current state, establish a structured operating model within the first 60–90 days, and deliver sustained, measurable improvements—fully supported by senior leadership.

About The Role

You will lead Leybold North America’s service operations across four core pillars: Field Service, Workshop/In‑House Service, Service Administration & Back Office, and Operational Excellence, with a temporary oversight of Technical Support during a transition period.

You will lead with data, build clear business cases for structural or headcount changes, and create an operating model where efficiency, customer satisfaction, and financial accuracy reinforce one another. You will inherit a real operation with real challenges—and the authority to fix them.

Key Responsibilities

Field Service Operations

• Establish structured scheduling, dispatch, and planning processes
• Define and track KPIs including response time, utilization, first‑time fix rate, and customer satisfaction
• Optimize resources across geographies and equipment ranges
• Ensure accurate service reporting and timely invoicing

Workshop & In‑House Service

• Oversee workflow, capacity planning, and job scheduling
• Standardize repair and overhaul processes
• Consistently meet and track turnaround time targets
• Improve utilization and reduce non‑billable time

Service Administration & Back Office

• Eliminate end‑of‑month invoicing issues through disciplined processes
• Improve billing accuracy and month‑end close efficiency
• Establish clear SOPs, ownership, and performance metrics
• Partner with Finance on forecasting, revenue recognition, and service contracts

Operational Excellence

• Lead cross‑functional process improvement initiatives
• Develop ROI‑driven business cases for localization, tooling, and headcount investments
• Standardize operational reporting and performance measurement
• Champion digital tools to improve visibility and execution

Technical Support (Temporary Scope)

• Provide leadership continuity during organizational transition
• Support the development of a standalone Technical Support structure
• Ensure uninterrupted service to customers

What Success Looks Like

First 60–90 Days

• Deliver a comprehensive operational assessment and prioritized action plan
• Establish baseline KPIs across all functions
• Identify the top 3–5 drivers of operational and financial inefficiency
• Present a 12‑month transformation roadmap to leadership

Ongoing

• Month‑over‑month KPI improvement across all service operations
• Reduced reactive incidents, late invoicing, and operational inconsistency
• Clear, data‑driven investment and staffing decisions
• Improved customer satisfaction through consistent execution
• A culture built on planning, process, and accountability—not urgency

To succeed, you will need

• 7+ years in operations management, service operations, or a related field
• Demonstrated experience transforming reactive operations into structured, process-driven environments
• Track record of building and driving KPI frameworks with tangible business outcomes
• Experience managing multi-site or geographically distributed service teams
• Strong financial acumen — comfortable with P&L impact, ROI analysis, and business case development
• Background in industrial equipment, vacuum technology, or technical service is a strong advantage

Leadership & Character

• You are a builder, not just a manager — you see broken systems and want to fix them
• You lead with data but communicate with clarity and conviction
• You hold teams accountable without demoralizing them
• You can build trust quickly in a complex, cross‑functional environment
• You are honest about what you don't know and ask for help when you need it
• You are comfortable presenting business cases to senior leadership and defending your assumptions

In return, we offer

At Leybold, we are driven by the belief that there is always a better way. Our culture is defined by openness to change, continuous improvement, and constructive feedback.

We invest in your long‑term success through individualized development pathways, global career opportunities, and advanced technical training via our internal academy.

Employee safety and well‑being are non‑negotiable priorities. We maintain rigorous workplace safety standards to ensure a secure and supportive environment.

We offer a competitive and comprehensive total rewards package, including medical, dental, and vision coverage; paid vacation, sick time, and holidays; 401(k); parental leave; short‑and long‑term disability; and relocation assistance, where applicable.

Compensation

Salary is location‑dependent and based on experience, qualifications, and market considerations.

LEYBOLD USA INC is proud to be an Equal Opportunity Employer – M/F/Disabled/Veterans.

#UUY

Job location

This role offers a hybrid working arrangement, allowing you to split your time between working remotely and being on‑site at our (insert organization here) in Export, PA, United States (US).

Contact information

Talent Acquisition Team: Ian Boudreaux

About Leybold

Leybold employs people on four continents. Many of them have a scientific or technical focus. Their knowledge, creativity and experience are essential for our success.

The demands of the high‑tech industry and the cultural diversity in our globally active company also contributes to an attractive and stimulating working environment at Leybold. Technical knowledge is important to us, as are personal soft skills and the willingness to work in international project teams.

Leybold is part of the Vacuum Technique Business area of the Atlas Copco Group. The Group's sustainable approach also determines our visions and values. A wide range of training and further education programs are available, to enhance technical know‑how and systematically expand skills. Because only great ideas accelerate innovation.