Operations Manager (UUVeatch)

EPIP; Manhasset (NY); Remote; USD 60,000 - 100,000; Full time

Job summary

Join a unique philanthropic organization as an Operations Manager, where you will oversee day-to-day operations for a national grant-making program. This role involves managing a $12.5 million grant portfolio, improving operational systems, and supporting staff engagement. You will collaborate with the Executive Director and program team to enhance internal efficiency and grantmaking practices. If you have a passion for social justice and extensive experience in operations, this is an exciting opportunity to make a meaningful impact in a progressive philanthropic environment.

Benefits

Excellent Benefits

Flexible Work Hours

Remote Work Option

Qualifications

• 8-10 years of experience in operations and administration required.
• Experience in philanthropy or nonprofit grantmaking preferred.

Responsibilities

• Oversee day-to-day operations for a $12.5 million grant program.
• Manage administrative functions, human resources, and budget administration.

Skills

Operations Management

Human Resource Management

Budget Administration

Grant Administration

Data System Integration

Microsoft Office Suite

Salesforce

Videoconferencing Tools

Education

Bachelor's Degree

Tools

Foundant

CRM Systems

Job description

The Unitarian Universalist Veatch Program at Shelter Rock is a unique organization within the philanthropic sector. While Veatch is a program of a Unitarian Universalist congregation located on Long Island, its philanthropic giving is nationwide and broad in scope. With a staff of 8, the Veatch Program provides long term, core support for community organizing and civic engagement non-profits throughout the United States. Veatch’s $12 million grant portfolio supports over 180 grantees. The Unitarian Universalist Veatch Program at Shelter Rock provides support for efforts within the religious and spiritual mission of the Unitarian Universalist Congregation at Shelter Rock where their purposes are best served by outside agencies acting under the Veatch Program and the Congregation. A program of faith in action, Veatch has been a leader in progressive philanthropy since 1959.

Unitarian Universalism is a non-theological faith. The Member Congregations of the Unitarian Universalist Association covenant to affirm and promote:

• The inherent worth and dignity of every person;
• Justice, equity and compassion in human relations;
• Acceptance of one another and encouragement to spiritual growth in our congregations;
• A free and responsible search for truth and meaning;
• The right of conscience and the use of the democratic process within our congregations and in society at large;
• The goal of world community with peace, liberty, and justice for all;
• Respect for the interdependent web of all existence of which we are a part.

The Unitarian Universalist Veatch Program at Shelter Rock is an Equal Opportunity Employer and complies with the Americans with Disability Act.

A rare operations opening within social justice grantmaking, the Unitarian Universalist Veatch Program at Shelter Rock has an immediate opening for an Operations Manager.

The Operations Manager is responsible for the smooth management and supervision of day-to-day operations for a $12.5 million/200 grantees, national grant making program with 8 staff. The Operations Manager oversees administrative functions and staff, human resource management and process design, internal efficiency, budget and financial administration, grant administration and data system integration. In addition, the Operations Manager is charged with improving and overseeing the tools, systems and policies to support optimal operations and grantmaking of the Veatch program.

This position is responsible for organizational systems and processes, serving as operations team leader and supervisor to support engagement of all Veatch staff, as well as full implementation of workflow and use of systems. This role supports the grants administrator and program staff by providing oversight to grant making processes for all grants programs, maintains sound practices and manages staff and consultants on conducting financial due diligence with grantees, and develops and maintains all reporting and data management through efficient systems. The Operations Manager engages with the Executive Director and program team in annual planning. One upcoming project is to engage vendors and staff in developing new platforms for staff communication and contact management, including Salesforce.

This position provides support to the Veatch board in the form of assigning and supervising administrative preparations for Board meetings and retreats, supporting the execution of education programs for the Veatch Board and congregation, and staffing any Board task forces and subcommittees as assigned.

Finance and budget are a key part of the role, as this individual will advise the Executive Director on financial matters, establish and maintain budget development and monitoring systems and reports for grant allocations and administrative costs, and oversee staff compliance as well as efficient coordination with the congregation’s finance office for expenses, invoices and contracts.

Qualifications

Veatch seeks an Operations Manager with has at least 8-10 years of progressive experience in operations and administration as outlined, including integration of operations with program development and organizational policies and practices, as well as a bachelor’s degree. Prior experience working within a philanthropy, philanthropy serving organization (PSO), or nonprofit grant making organization is strongly preferred. Experience managing distributed/remote teams is strongly preferred.

Successful candidates will have excellent computer skills, specifically with Microsoft Office Suite; experience using videoconferencing and other technology to support virtual teams; and knowledge of grantmaking systems such as Foundant and CRMs such as Salesforce.

Additional skills and abilities include:

• Track record of effectively managing, supervising, and developing staff members with a variety of professional backgrounds and skills.
• Able to support and work with individuals and organizations representing a mix of racial, ethnic, religious and socio-economic backgrounds.
• Excellent writing and verbal communications skill, accuracy, and attention to detail.
• Capacity for taking initiative and working both independently and collaboratively.
• Accuracy and attention to detail.
• Ability to oversee the development of a data system, and other complex projects.
• Multi-faceted. Able to manage and meet competing deadlines and a fast pace.
• Team approach, strong collaboration skills, high social and relational capacity, and positive attitude.
• Understanding and acceptance of the philosophy and values of Unitarian Universalism and the program priorities of the UU Veatch Program.

This position can be based remotely, in a home office. Once travel restrictions are lifted, periodic travel to New York will be expected.

Compensation and Benefits

Salary is competitive based on experience, with excellent benefits.

To Apply

A resume with cover letter describing your interest in this position and your salary expectations should be submitted electronically to [e-mail] and put “Operations Manager Search” in the e-mail’s subject line. The position will remain open until filled; however, applications received by Monday, November 16th will receive priority consideration. No phone calls please.

The Unitarian Universalist Congregation at Shelter Rock invites applications from candidates regardless of race, gender, sexual orientation, age or disability. The Unitarian Universalist Veatch Program at Shelter Rock is an Equal Opportunity Employer and complies with the Americans with Disability Act.

Reed Young published this page in Job Board 4 years ago