Operations Manager, Strategy & Integration

International Justice Mission; United States; Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Comprehensive Medical/Dental/Vision

Monthly commuter and parking benefits

Retirement benefit options

Paid leave starting at 23 days

Holidays and spiritual formation

Job summary

International Justice Mission (IJM) seeks an Operations Manager, Strategy & Integration to support planning, coordination, and execution of strategic initiatives led by the Chief of Staff to the CEO. This role will aid communications cascades, enterprise planning, and portfolio management across the Enterprise Strategy and Portfolio Management departments.

The position is hybrid (onsite Tuesdays & Thursdays in the Washington, DC area) or remote for non-local candidates and requires US work

Qualifications

• 5-8 years of relevant experience in operations, project management, strategy execution, program management, organizational effectiveness, communications, or executive office support.
• Bachelor’s degree in a related field preferred.
• Experience supporting complex, cross-functional initiatives in a matrixed organization.
• Demonstrated ability to improve processes, establish structure, and manage multiple priorities simultaneously.
• Experience supporting senior leaders, executive offices, project management offices, or strategy functions preferred.
• Experience in a global nonprofit, consulting, international development, or mission-driven organization preferred.
• Project management and execution planning.
• Strong proficiency with Microsoft PowerPoint, Excel, Word, Teams, and SharePoint.
• Experience with Asana, Smartsheet, Monday.com, or similar project management platforms.
• Process mapping, documentation, and workflow improvement.
• Executive presentation development and written communications.
• Dashboard creation, reporting, and progress tracking.
• Knowledge management and document governance; and
• Meeting coordination and stakeholder management.

Responsibilities

• Support the planning, coordination, and execution of strategic initiatives led or sponsored by the Chief of Staff, including management of GLT related work
• Develop and maintain project plans, timelines, risk reviews, mapping dependencies, and tracking milestones for priority initiatives
• Support agenda creation, preparation, and follow up from meetings, working sessions, and decision forums
• Prepare concise project status updates, briefing materials, and executive summaries for leadership audiences
• Lead implementation planning, change management, and adoption activities associated with major initiatives
• Draft, coordinate, and distribute communications owned by the Enterprise Strategy & Integration team, including strategy updates, enterprise planning communications, and enterprise calendar communications
• Support development of executive presentations, reports, memos, and briefing materials for the CEO, Global Leadership Team, and Board
• Maintain team knowledge management systems, shared repositories, templates, and communication channels
• Support continuous improvement of team communication practices and information flows
• Document, maintain, and improve enterprise planning and portfolio management processes
• Partner with the Director of Strategic Planning and Director of Portfolio Enablement to maintain core frameworks, templates, and governing documents
• Support process reviews, lessons learned, and continuous improvement efforts
• Prepare agendas, meeting materials, and pre-read packages
• Capture decisions, action items, and commitments and track follow-through to completion
• Support scheduling, coordination, and administrative activities required to enable the Chief of Staff’s effectiveness
• Support cross-functional coordination across enterprise stakeholders, leadership teams, and strategic initiative owners
• Handle confidential and sensitive information with sound judgment and discretion
• Coordinate travel arrangements, expense processing, and other administrative support as needed
• Participation in IJM’s community of spiritual formation.

Skills

Microsoft PowerPoint

Microsoft Excel

Microsoft Word

Teams

SharePoint

Communication skills

Education

Bachelor’s degree in a related field

Tools

Asana

Smartsheet

Monday.com

Job description

Who We Are

International Justice Mission (IJM) is the global leader in protecting vulnerable people from violence around the world. Our team of over 1,200 professionals are at work worldwide in over 30 offices. Together we are on a mission to rescue millions, protect half a billion, and make justice unstoppable.

We are a global community that cares for one another. We believe that the way we work is as important as the results we achieve. We provide professional excellence with joy and celebration to all those we serve.

The Need

For over 25 years, IJM has pioneered the work to protect vulnerable people from violence. 9 out of 9 times in the last decade, IJM’s Justice System Strengthening Projects have reduced slavery and violence between 50 and 85% for very large populations of people in poverty. As we grow to expand our impact to protect 500 million people from violence, we are seeking an Operations Manager, Strategy & Integration to support the planning, coordination, and execution of strategic initiatives led by the Chief of Staff to the CEO, support the communications cascade of the Enterprise Strategy, and support process excellence across the Enterprise Strategy and Enterprise Portfolio Management departments.

This position is hybrid (onsite Tuesdays & Thursdays) if located in the Washington, DC area or remote for non-local candidates and reports to Chief of Staff to the CEO. This role requires current authorization to work in the United States. Visa sponsorship is not available for this position, now or in the future.

Responsibilities:

• Support the planning, coordination, and execution of strategic initiatives led or sponsored by the Chief of Staff, including management of GLT related work;

• Develop and maintain project plans, timelines, risk reviews, mapping dependencies, and tracking milestones for priority initiatives;

• Support agenda creation, preparation, and follow up from meetings, working sessions, and decision forums;

• Prepare concise project status updates, briefing materials, and executive summaries for leadership audiences;

• Lead implementation planning, change management, and adoption activities associated with major initiatives;

• Draft, coordinate, and distribute communications owned by the Enterprise Strategy & Integration team, including strategy updates, enterprise planning communications, and enterprise calendar communications;

• Support development of executive presentations, reports, memos, and briefing materials for the CEO, Global Leadership Team, and Board;

• Maintain team knowledge management systems, shared repositories, templates, and communication channels;

• Support continuous improvement of team communication practices and information flows;

• Document, maintain, and improve enterprise planning and portfolio management processes;

• Partner with the Director of Strategic Planning and Director of Portfolio Enablement to maintain core frameworks, templates, and governing documents;

• Support process reviews, lessons learned, and continuous improvement efforts;

• Prepare agendas, meeting materials, and pre-read packages;

• Capture decisions, action items, and commitments and track follow-through to completion;

• Support scheduling, coordination, and administrative activities required to enable the Chief of Staff’s effectiveness;

• Support cross-functional coordination across enterprise stakeholders, leadership teams, and strategic initiative owners;

• Handle confidential and sensitive information with sound judgment and discretion;

• Coordinate travel arrangements, expense processing, and other administrative support as needed; and

• Participation in IJM’s community of spiritual formation.

Qualifications:

• 5-8 years of relevant experience in operations, project management, strategy execution, program management, organizational effectiveness, communications, or executive office support;

• Bachelor’s degree in a related field preferred;

• Experience supporting complex, cross-functional initiatives in a matrixed organization;

• Demonstrated ability to improve processes, establish structure, and manage multiple priorities simultaneously;

• Experience supporting senior leaders, executive offices, project management offices, or strategy functions preferred;

• Experience in a global nonprofit, consulting, international development, or mission-driven organization preferred;

• Project management and execution planning;

• Strong proficiency with Microsoft PowerPoint, Excel, Word, Teams, and SharePoint;

• Experience with Asana, Smartsheet, Monday.com, or similar project management platforms;

• Process mapping, documentation, and workflow improvement;

• Executive presentation development and written communications;

• Dashboard creation, reporting, and progress tracking;

• Knowledge management and document governance; and

• Meeting coordination and stakeholder management.

Critical Qualities:

• Eager commitment to IJM’s Core Values: Christian, Professional and Bridge-Building;

• Self-starter with strong initiative;

• Disciplined with priorities;

• Strong interpersonal skills and self-awareness;

• Exceptional verbal and written communication;

• Flexible, collaborative and eager to support others;

• Effective team player who fosters collaborative environment; and

• Adept at creative problem solving.

What does IJM have to offer?

• Comprehensive Medical/Dental/Vision benefits

• Monthly commuter and parking benefits in the DC metro area

• Retirement benefit options

• Paid leave starting at 23 days

• 12 holidays (plus early release the day prior)

• Daily, quarterly, and annual community spiritual formation

• Robust staff care resources

IJM holds strict safeguarding principles and a zero tolerance to violations of the Safeguarding Policy, Protection against Sexual Exploitation, Abuse and Harassment Policy, and Code of Ethics. Candidate selection is based on technical competence, recruitment, selection and hiring criteria subject to assessing the candidate’s value congruence and thorough background, police clearance, and reference check processes.

At IJM, we’re committed to building a diverse workforce through fair and equitable employment practices. IJM encourages people of any race, color, age, sex, marital status,or political ideology to apply for employment. While we welcome everyone into this work, we truly believe that the work we are doing is God’s work, not our own, and practice spiritual disciplines together daily. That’s why we legally require under SEC. 2000e-1 [Section702] of Title VII of the Civil Rights Act of 1964 that all employees practice a mature orthodox Christian faith, as defined by the Apostles’ Creed.

IJM requires a background check, police clearance and thorough review of references with an employment offer and/or employment contract.