Operations Manager- Service & Supervision

Butler County Regional Transit Authority; Ohio; On-site; USD 90,000 - 130,000; Full time

Benefits offered by this job

OPERS retirement

Medical/dental/vision insurance

Paid time off

Advancement opportunities

Job summary

Butler County Regional Transit Authority seeks an experienced Operations Manager to support the Director of Operations and lead operational staff across BCRTA services. You will supervise staff, coordinate training, manage incidents, and collaborate on safety and performance initiatives.

Responsibilities include ensuring on-time service, ADA compliance, overseeing budgeting in operations, and partnering with maintenance for vehicle availability while promoting a safe, customer-focused transit

Qualifications

• Three to five years of progressively responsible supervisory and management experience in transportation operations.
• Experience with public transit operations preferred.
• High School diploma required; BA/BS preferred.

Responsibilities

• Oversees and manages all BCRTA street operations and all other services.
• Supervises and coordinates the activities of Operations Supervisors, including assigning work and performance evaluations.
• Addresses and manages needs for special service, service interruptions and staffing changes initiated after service starts.
• Enforces policy and procedures related to service operations and communicates them to staff.
• Maintains On-Time Performance and superior customer experiences by implementing policies and directives.
• Collaborates with management on new services or problem-solving situations.
• Works with Maintenance to assure vehicle availability and reliability.
• Collaborates with Operations team to interview and hire new staff.
• Assists HR in administering personnel procedures for operations employees.
• Submits written reports of incidents and accidents to the Director within 24 hours.
• Promotes a safe working environment and manages accident/incident procedures.
• Supports Safety Plan and Safety Management System compliance.
• Acts as supervisor for reasonable suspicion determinations under the drug and alcohol testing program.
• Investigates and responds to ADA/Title VI complaints per procedures.
• Collaborates on driver training and staff re-training programs.
• Provides service data to ensure data integrity and NTD reporting.
• Performs field supervision to ensure compliance and customer service standards.
• Ensures ADA fixed-route and paratransit service compliance with ADA requirements.
• Responds to accidents, incidents, service disruptions, and emergencies, including severe weather.
• Operates revenue vehicles as needed to cover service or emergencies.
• Monitors overtime and operating costs and assists with the Operations budget.
• Uses dispatch, scheduling, and vehicle-location systems to monitor service.
• Attends meetings on Director’s behalf or performs other duties as requested.
• Collaborates on special projects and organizational initiatives.
• Participates in training seminars to stay current in the profession.
• Represents BCRTA positively as an ambassador.

Skills

Leadership

Supervision

Communication

Problem solving

Attention to detail

Decision making

Teamwork

Training program design

English proficiency

Multitasking

Stress management

Public transit knowledge

Dispatch & scheduling software

Microsoft Office

Education

High School diploma

BA or BS preferred

Tools

Dispatch software

Scheduling software

Vehicle-location software

Microsoft Office

Job description

Position Purpose and Objectives:

The Operations Manager’s primary function is to support the Operations Department and Director of Operations. Job duties will include supervision of operations staff, training of operations staff, acting in the absence of the Director of Operations, and collaborating with the management team.

Essential Job Functions:

1. Oversees and manages all BCRTA street operations and all other services.
2. Supervises and coordinates the activities of Operations Supervisors, including assigning work, completing performance evaluations, and administering corrective action and discipline in accordance with BCRTA policy.
3. Addresses and manages needs for special service, service interruptions and staffing changes initiated after service starts.
4. Enforces BCRTA policy and procedures related to service operations, communicates policies and procedures to all operations personnel, and administers procedures and policy consistently and effectively.
5. Maintains On-Time Performance and superior customer experiences by implementing policies and services directives.
6. Consults with the management team as requested in the development or implementation of new services or problem-solving situations.
7. Works with the Maintenance Department to assure vehicle availability and reliability to meet operational goals.
8. Collaborates with the Operations team to interview and hire new staff.
9. Assists the HR Department in administering the BCRTA personnel procedures relative to operations employees.
10. Submits written reports of all incidents and accidents to the Director of Operations within 24 hours.
11. Manages risk by promoting a safe working environment and service operations and assures that all accident/incident procedures are communicated and effectively administered.
12. Supports BCRTA’s Public Transportation Agency Safety Plan and Safety Management System (49 CFR Part 673), including hazard identification and reporting, safety risk mitigation, and monitoring of safety performance targets.
13. Serves as a trained supervisor for reasonable suspicion determinations under BCRTA’s FTA drug and alcohol testing program (49 CFR Part 655) and ensures operations staff comply with testing requirements.
14. Investigates and responds to complaints from user groups, staff, and community sources, including ADA and Title VI complaints, in accordance with BCRTA procedures.
15. Collaborates with the Operations Manager of Safety & Training to administer the driver training program, staff re-training programs, and employee evaluation program.
16. Provides service data to the Operations Manager of Safety & Training as needed to ensure data integrity, including data used for National Transit Database (NTD) reporting.
17. Performs regular field supervision to ensure employee compliance with BCRTA policies and ensures customer service standards are met or exceeded.
18. Ensures fixed-route and ADA complementary paratransit service is delivered in compliance with ADA requirements (49 CFR Parts 37 and 38).
19. Responds to the scene of accidents, incidents, service disruptions, and emergencies, including during severe weather, as needed.
20. Operates BCRTA revenue vehicles as needed to cover service, provide road relief, or respond to emergencies.
21. Monitors overtime and operating costs and assists the Director of Operations in preparing and managing the Operations budget.
22. Uses dispatch, scheduling, and vehicle-location systems to monitor service and make real-time operational decisions.
23. Attends meetings on Director of Operations’ behalf or performs other duties as requested by the Director of Operations.
24. Collaborates on special projects and organizational initiatives as needed.
25. Participates and attends training seminars to maintain up-to-date knowledge within the profession.
26. Acts as an ambassador of BCRTA by always promoting a positive image.

This description should not be construed to contain every function/responsibility that may be required to be performed by an employee in this job. Employees are required to perform other related functions as assigned.

REQUIREMENTS:

Physical & Visual Activities:

• Constant period of hearing, near and far acuity, depth perception, color vision.
• Frequent periods of speaking and sitting.
• Frequent periods of standing and walking, including on uneven surfaces and near moving traffic during field supervision.
• Occasional periods of squatting, kneeling, reaching, twisting, and climbing on and off vehicles.

PHYSICAL DEMANDS:

Ability to enter, exit, and move through transit vehicles.

ENVIRONMENTAL/ATMOSPHERIC CONDITIONS:

• Occasional exposure to exhaust fumes.
• Frequent outdoor exposure to all weather conditions, temperature extremes, and noise during field supervision.
• Work near moving vehicles and traffic.
• Combination of office environment and outdoor field work.

WORK SCHEDULE:

Work hours vary based on service needs and may include early mornings, evenings, weekends, and holidays.

Must be available for on-call duty and to respond to emergencies, service disruptions, and severe weather events as assigned.

JOB QUALIFICATION REQUIREMENTS:

Skills and Abilities:

1. Ability to negotiate, train and persuade.
2. Ability to read and interpret documents and instruments.
3. Ability to analyze problems and recommend corrective courses of action.
4. Ability to manage, supervise, lead, coordinate and motivate.
5. Work with, memorize and retain detail.
6. Execute reasonable and efficient decisions quickly.
7. Well developed oral and written communication ability.
8. Ability to design and implement training programs.
9. Demonstrates good command of the English language.
10. Ability to work on multiple concurrent projects with frequent interruptions.
11. Ability to work effectively under frequent periods of stress.
12. Performs as effective team player.
13. Maintain strict confidentiality.
14. Ability to perform simple math calculations.
15. Working knowledge of FTA, ADA, Title VI, and State of Ohio requirements applicable to public transit operations.
16. Proficiency with dispatch, scheduling, and vehicle-location software and Microsoft Office.

Experience:

Three to five years of progressively responsible supervisory and management experience in transportation operations. Experience with public transit operations preferred.

Education:

High School diploma required. BA or BS preferred.

LICENSES/CERTIFICATIONS:

Valid Ohio Commercial Driver’s License (Class [B]) with Passenger (P) endorsement and no air brake restriction, and a driving record acceptable under BCRTA policy.

Valid DOT medical examiner’s certificate (DOT card), maintained throughout employment.

Completion of FTA-required reasonable suspicion training for supervisors (at least 60 minutes on alcohol misuse and 60 minutes on controlled substance use) within 90 days of hire.

BENEFITS:

• 14% employer contribution to the Ohio Public Employees Retirement System (OPERS).
• Medical, dental, and vision insurance.
• Employer-paid short-term disability and life insurance.
• Up to 29 paid days off during the first year.
• Opportunities for advancement and professional development.

About BCRTA

Butler County Regional Transit Authority is a political subdivision of the State of Ohio organized as a regional transit authority under Ohio law. BCRTA is the designated recipient of federal transit funds and provides public transportation within and around Butler County, including Hamilton, Middletown, Fairfield, West Chester, Oxford, and Miami University.

BCRTA employs or directs approximately 120 transit employees, manages an annual budget of approximately $15 million, and is governed by a nine-member Board of Trustees.

Our mission is to support Butler County’s quality of life and economic development through public transportation solutions. BCRTA promotes a workplace culture built on inclusion, diversity, cooperation, problem-solving, teamwork, independence, and ingenuity.

CONDITIONS OF EMPLOYMENT:

This is a safety-sensitive position subject to pre-employment, random, reasonable suspicion, post-accident, return-to-duty, and follow-up drug and alcohol testing under 49 CFR Parts 40 and 655 and BCRTA policy.

Must successfully complete a background check and motor vehicle record review.

BCRTA is an Equal Opportunity Employer.

Applications are public records and will only be reviewed once for each position. Applicants must submit a separate application for each position of interest. BCRTA applications do not represent a contract of employment.

"BCRTA states as its policy a commitment to provide equal opportunity to all persons in matters affecting all employment processes (including but not limited to recruitment or recruitment advertising, hiring, upgrading, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation) without regard to a person’s race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, or veterans status."

"Further, BCRTA is committed to complying with Title I of the Americans with Disabilities Act and prohibits discrimination on the basis of disability. BCRTA will make accommodations that are reasonable and not unduly burdensome to enable qualified disabled applicants and employees to participate in the employment process and perform essential job functions. "