Operations Manager, Research and Claims

Phillips-&-Cohen-Associate; Wilmington (DE); On-site; USD 90,000 - 120,000; Full time

Job summary

Phillips & Cohen Associates, LLC PCA is seeking an Operations Manager for Research and Claims to lead a compliant, data-driven team. The role focuses on driving performance, quality, and service-level outcomes in a regulated environment and partners with stakeholders to improve processes and staff development.

Ideal candidates bring people management experience, strong analytics, and proficiency with Microsoft Office, enabling consistent results across functions and audits.

Qualifications

• 3–5 years in a regulated, compliance-focused environment.
• Experience managing teams, performance metrics, and processes.
• Experience managing operational workflows and deliverables.
• Proven success achieving goals and leading teams in a performance-driven setting.
• Strong analytical skills to interpret data and drive decisions.
• Proficiency in Excel, Word, and Microsoft 365 applications.
• Ability to coach, develop, and motivate employees while driving accountability.

Responsibilities

• Lead, coach, and develop a team to achieve performance, quality, and service-level goals.
• Drive accountability for departmental KPIs, productivity metrics, and operational results.
• Manage team workload, staffing, and resource allocation to align with priorities.
• Monitor performance and implement strategies to improve efficiency, quality, and employee effectiveness.
• Analyze performance data and trends, providing insights to leadership.
• Ensure compliance with internal policies, client requirements, regulatory standards and audit expectations.
• Serve as SME and escalation point for complex operational matters.
• Partner with cross-functional teams to support initiatives and deliverables.
• Lead continuous improvement to enhance effectiveness and reduce risk.
• Foster a culture of accountability, collaboration, communication, and development.

Skills

Analytical skills

People management

MS Excel

MS Word

MS 365

Coaching

Education

Bachelor's degree

Tools

Microsoft Excel

Microsoft Word

Microsoft 365

Job description

Posted Tuesday, August 18, 2026 at 4:00 AM

Position: Operations Manager, Research and Claims

Department: Client Services

The Research & Claims Operations Manager is responsible for leading a team that supports probate research, claims processing, legal correspondence, and bankruptcy-related workflows. Reporting to the Department Head, this role focuses on driving team performance, meeting operational goals, maintaining compliance standards, and improving processes in a fast-paced, highly regulated environment. This leader will partner closely with stakeholders across the business to ensure service commitments are met, employees are developed and supported, and operational results continue to improve. The ideal candidate is an experienced people manager who can use data, coaching, and strong business judgment to build a high-performing team and deliver consistent results.

Responsibilities:

• Lead, coach, and develop a team to achieve performance, quality, and service-level goals.
• Drive accountability for departmental KPIs, productivity metrics, and operational results.
• Manage team workload, staffing, and resource allocation to ensure business priorities are met.
• Monitor operational performance and implement strategies to improve efficiency, quality, and employee effectiveness.
• Analyze performance data and trends, providing insights and recommendations to department leadership.
• Ensure compliance with internal policies, client requirements, regulatory standards, and audit expectations.
• Serve as a subject matter expert and escalation point for complex operational and account-related matters.
• Partner with cross-functional teams to support business initiatives, process enhancements, and client deliverables.
• Lead continuous improvement efforts that enhance operational effectiveness and reduce risk.
• Foster a culture of accountability, collaboration, communication, and continuous development.

Minimum Qualifications:

• Three to five years of experience in a regulated, compliance-focused, audit-driven, or highly structured business environment such as financial services, banking, collections, legal support, claims administration, or a related industry.
• Previous experience managing teams, performance metrics, and operational processes.
• Experience managing operational workflows, priorities, and business deliverables.
• Proven success achieving operational goals and leading teams in a performance-driven environment.
• Strong analytical skills with the ability to interpret data, identify trends, and drive business decisions.
• Proficiency in Microsoft Excel, Word, and Microsoft 365 applications.
• Demonstrated ability to coach, develop, and motivate employees while driving accountability and results.

Preferred Qualifications:

• Experience in financial services, banking, collections, probate, claims administration, or related operational functions.
• Experience supporting audits, compliance initiatives, regulatory examinations, or risk-management activities.
• Experience leading process improvement or operational efficiency initiatives.
• Bachelor's degree or equivalent combination of education and relevant professional experience.

Core Competencies:

• Drives Results
• Optimizes Work Processes
• Talent Development
• Directs Work
• Ensures Accountability
• Decision Quality
• Business Insight
• Managerial Courage

About Phillips & Cohen Associates, LLC PCA provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, disability, marital status, sexual orientation, veteran status, genetic information and any other basis protected by federal, state or local laws and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of our jobs.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

About Phillips & Cohen Associates, Ltd. PCA provides Equal Employment Opportunity for all individuals regardless of race, color, religion, gender, age, national origin, disability, marital status, sexual orientation, veteran status, genetic information and any other basis protected by federal, state or local laws and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of our jobs.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.