Operations Manager - Part-Time/Full-Time (Seasonal)

Catalina Gardens; Minnesota; On-site; USD 50,000 - 70,000; Full time

Job summary

A luxury garden design company in Minnesota is seeking an Operations Manager to oversee daily operations and crew logistics. This role demands someone with strong organizational and leadership skills to manage scheduling, track project profitability, and document processes. You will work closely with ownership to enhance efficiency and quality service standards. Ideal candidates will have experience in operations and a passion for creating beautiful outdoor spaces. This role offers opportunities for growth in a supportive environment.

Qualifications

• Experience in operations or project management.
• Ability to manage multiple moving parts.
• High level of accountability and follow-through.

Responsibilities

• Oversee daily crew scheduling and maintenance routes.
• Coordinate communication between field crews and owners.
• Monitor job profitability and labor efficiency.
• Create and document standard operating procedures.

Skills

Strong organizational skills

Leadership

Project management

Team coordination

Independent decision-making

Accountability

Job description

Operations Manager - Part-Time/Full-Time (Seasonal)

Catalina Gardens is seeking a highly organized, systems-oriented Operations Manager to help streamline and oversee daily operations for our luxury garden design and maintenance company.

This role is ideal for someone who thrives on structure, efficiency, and team coordination. You will work directly with the owners to manage scheduling, crew logistics, client workflow, and internal systems — allowing leadership to focus on business development and growth.

This is not an entry-level administrative role. We are looking for someone who can think strategically, improve processes, and help scale a growing company.

Operations & Scheduling

• Oversee daily and weekly crew scheduling
• Coordinate maintenance routes and installation timelines
• Ensure labor hours align with project budgets
• Adjust schedules proactively due to weather or delays
• Manage job calendars and resource allocation

Team Coordination

• Serve as point of contact between field crews and ownership
• Track attendance, time sheets, and job completion
• Support onboarding of new employees
• Help enforce systems, standards, and accountability

Financial & Job Tracking

• Monitor job profitability and labor efficiency
• Track materials ordering and delivery timelines
• Assist in reviewing project budgets vs. actual costs
• Help identify operational inefficiencies

Systems & Process Improvement

• Create and document SOPs (Standard Operating Procedures)
• Improve workflow systems and communication channels
• Maintain CRM and project management software
• Identify bottlenecks and implement solutions

Client Support (as needed)

• Handle operational client concerns
• Support proposal timelines and production scheduling
• Ensure high-level service standards are maintained

Requirements

• Strong organizational and leadership skills
• Ability to manage multiple moving parts simultaneously
• Experience in operations, project management, or team coordination
• Comfortable making decisions independently
• High level of accountability and follow-through

About the Company

Catalina Gardens is a Twin Cities–based luxury garden design and maintenance company focused on creating elevated, aesthetic outdoor spaces.

We specialize in thoughtful plant design, layered seasonal beauty, and high-end garden care for residential and select commercial properties. Our work is intentional. Every detail matters. From plant placement to pruning technique to how a finished garden feels when you walk through it.

We are not a mow-and-go landscaping company. We are garden specialists. We care about aesthetics, plant health, and creating outdoor spaces that feel curated and timeless.

We’re a growing company, which means there’s real opportunity here. We’re building a team of people who:

• Care about quality
• Take pride in their work
• Want to learn plant knowledge and design principles
• Appreciate working outdoors
• Want to grow into leadership or specialty roles

If you enjoy being outside, like working with your hands, care about visual detail, and want to be part of something that values creativity and high standards, you’ll fit in well here.

This is hands‑on work. It’s physical. It requires focus and consistency. But it’s also rewarding, you’ll see the direct impact of your work every single day.

We believe in:

• Clear expectations
• Professional standards
• Growth opportunities
• A supportive, team‑oriented environment