Operations Manager - Delivery & Warehouse

Health System Services Ltd.; City of Tonawanda (NY); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Comprehensive Health Coverage

401K with company contribution

Generous PTO and holidays

Short/Long-term disability (optional)

Job summary

Health System Services Ltd. is seeking an Operations Manager - Delivery & Warehouse in Tonawanda, NY. You will lead medical delivery and warehouse teams, optimize routes, manage inventory, and ensure timely, accurate client service.

The role requires strong communication, organization, and problem-solving skills, with a background in customer service and the DME sector being a plus. Competitive benefits and career growth are offered.

Qualifications

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Organizational skills and attention to detail.
• Proficient in time management with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and delegate when appropriate.
• Function well in a high-paced, stressful environment.
• Proficient with Microsoft Office Suite or related software.

Responsibilities

• Directs, administers, and coordinates the activities to support operational goals.
• Oversees delivery of durable medical equipment and warehouse operations.
• Manages the ordering process to clients and facilities.
• Implements policies to meet corporate goals and regulatory compliance.
• Leads and manages Medical Delivery Technicians and Warehouse Technicians.
• Supervises warehouse operations to optimize efficiency and productivity.
• Handles patient calls for equipment errors and provides resolutions.
• Oversees inventory, availability, and ordering; tracks stock levels.
• Uses routing software to manage orders and delivery routes.
• Monitors on-call duties for timely emergency responses.
• Implements and refines on-call schedules and performance metrics.
• Reports operational performance to Regional Director.

Skills

Verbal & written communication

Interpersonal skills

Organizational skills

Time management

Analytical & problem-solving

delegation

Ability to work under pressure

MS Office proficiency

Education

High School Diploma

College degree preferred

Tools

Routing software

MS Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Manager - Delivery & Warehouse

Delivery & Warehouse Operations Full Time Tonawanda, NY, US

2 days ago Requisition ID: 1657

Salary Range: $60,000.00 To $80,000.00 Annually

Are you E.P.I.C?!

At Health System Services, we are committed to making a difference in healthcare by providing seamless and reliable services. Our core values of Empathy, Passion, Integrity, and Commitment (E.P.I.C) drive everything we do. From delivering durable medical equipment to managing warehouse operations, our team is dedicated to enhancing patient care and satisfaction.

If you embody these values and are passionate about helping others, consider joining our team. As an Operations Manager, you will play a key role in directing and coordinating our operations to ensure efficiency and success. From leading medical delivery and warehouse technicians to optimizing delivery routes and managing inventory, you will be at the forefront of ensuring our clients and facilities receive top-notch service.

About the Position

• The Operations Manager directs, administers, and coordinates the activities of Health System Services in support of the operational goals and objectives.
• The Operations Manager is responsible for overseeing and optimizing our operations to ensure the seamless delivery of durable medical equipment, managing warehouse operations, and overseeing the ordering process to clients and facilities.
• Responsible for implementing organizational policies, meeting corporate goals, and maintaining compliance with relevant regulations.
• Evaluates the results of overall operations regularly and systematically and keeps upper management informed of daily operations.
• Lead and manage a team of Medical Delivery Technicians and Warehouse Technicians while ensuring effective communication and collaboration within the team.
• Supervise warehouse operations to optimize efficiency and productivity.
• Handles patient calls for equipment errors and provides timely resolutions.
• Oversee open orders and confirmations to ensure accuracy while conducting follow-ups on open orders as necessary to meet delivery deadlines.
• Oversee inventory management, including tracking, ordering, and maintaining appropriate stock levels.
• Utilize routing software to enter orders and efficiently manage and monitor delivery routes.
• Monitor on-call duties for medical delivery technicians to ensure prompt response to urgent deliveries and emergencies.
• Implement and improve on-call schedules for optimal coverage.
• Implement continuous improvement initiatives based on performance metrics.
• Evaluate operational performance regularly and report to the Regional Director of Operations.

What We’re Looking For

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Organizational skills and attention to detail.
• Proficient in time management with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Qualifications for Success

• High School Diploma required.
• Two-year or Four-year college degree highly preferred.
• Related Durable Medical Equipment industry experience highly desired.
• A background in customer service preferred.

Benefits That Go Beyond the Basics:

• Comprehensive Health Coverage - Medical, Dental, and Vision insurance to keep you and your family well
• Future-Ready Retirement Plan - 401K with 3% company contribution after one year and 1,000 hours worked
• Time to Recharge - Generous PTO, Vacation and 9 Paid Holidays
• Extra Support When You Need It - Short Term Disability (optional) and Company-Paid Long-Term Disability and Free Confidential Employee Assistance Program
• Be Part of Something Bigger - Join an organization that values giving back through community programs

Compensation

• $60,000 - $80,000 annually, dependent on experience