Operations Manager - Albany, NY

Health System Services Ltd; Roessleville (NY); On-site; USD 63,000 - 75,000; Full time

Benefits offered by this job

Comprehensive health coverage

401(k) with company match

Paid holidays and generous PTO

Job summary

Health System Services Ltd is seeking an Operations Manager in Albany, NY, for full-time leadership of delivery and warehouse operations. You will guide medical delivery, inventory control, and order fulfillment to ensure reliable service for facilities and patients.

The role requires strong communication, organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Competitive benefits and growth opportunities are offered.

Qualifications

• High School Diploma required.
• Two-year or four-year degree preferred.
• Experience in Durable Medical Equipment industry desirable.
• Customer service background preferred.

Responsibilities

• Directs, administers, and coordinates operational activities to meet goals.
• Oversees delivery of durable medical equipment to clients and facilities.
• Manages warehouse operations and ordering processes.
• Implements policies and ensures regulatory compliance.
• Leads Medical Delivery Technicians and Warehouse Technicians.
• Ensures on-time deliveries and accurate open order follow-ups.
• Maintains inventory levels and tracks stock.
• Utilizes routing software to manage orders and routes.
• Establishes on-call schedules and monitors coverage.
• Drives continuous improvement based on performance metrics.

Skills

Clear communication

Interpersonal skills

Organizational skills

Time management

Analytical thinking

Prioritization

Thrives under pressure

Education

High School Diploma

Associate or Bachelor's degree (preferred)

Tools

Microsoft Office Suite

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Operations Manager - Albany, NY

Full Time Albany, NY, US

Salary Range: $62,500.00 To $75,000.00 Annually

Are you E.P.I.C?!

At Health System Services, we are committed to making a difference in healthcare by providing seamless and reliable services. Our core values of Empathy, Passion, Integrity, and Commitment (E.P.I.C) drive everything we do. From delivering durable medical equipment to managing warehouse operations, our team is dedicated to enhancing patient care and satisfaction.

If you embody these values and are passionate about helping others, consider joining our team. As an Operations Manager, you will play a key role in directing and coordinating our operations to ensure efficiency and success. From leading medical delivery and warehouse technicians to optimizing delivery routes and managing inventory, you will be at the forefront of ensuring our clients and facilities receive top-notch service.

About the Position

• The Operations Manager directs, administers, and coordinates the activities of Health System Services in support of the operational goals and objectives.
• The Operations Manager is responsible for overseeing and optimizing our operations to ensure the seamless delivery of durable medical equipment, managing warehouse operations, and overseeing the ordering process to clients and facilities.
• Responsible for implementing organizational policies, meeting corporate goals, and maintaining compliance with relevant regulations.
• Evaluates the results of overall operations regularly and systematically and keeps upper management informed of daily operations.
• Lead and manage a team of Medical Delivery Technicians and Warehouse Technicians while ensuring effective communication and collaboration within the team.
• Supervise warehouse operations to optimize efficiency and productivity.
• Handles patient calls for equipment errors and provides timely resolutions.
• Oversee open orders and confirmations to ensure accuracy while conducting follow-ups on open orders as necessary to meet delivery deadlines.
• Oversee inventory management, including tracking, ordering, and maintaining appropriate stock levels.
• Utilize routing software to enter orders and efficiently manage and monitor delivery routes.
• Monitor on-call duties for medical delivery technicians to ensure prompt response to urgent deliveries and emergencies.
• Implement and improve on-call schedules for optimal coverage.
• Implement continuous improvement initiatives based on performance metrics.
• Evaluate operational performance regularly and report to the Regional Director of Operations.

What We’re Looking For

• Excellent verbal and written communication skills.
• Strong interpersonal and customer service skills.
• Organizational skills and attention to detail.
• Proficient in time management with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them when appropriate.
• Function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.

Qualifications for Success

• High School Diploma required.
• Two-year or Four-year college degree highly preferred.
• Related Durable Medical Equipment industry experience highly desired.
• A background in customer service preferred.

Benefits That Go Beyond the Basics:

• Comprehensive Health Coverage - Medical, Dental, and Vision insurance to keep you and your family well
• Future-Ready Retirement Plan - 401K with 3% company contribution after one year and 1,000 hours worked
• Time to Recharge - Generous PTO, Vacation and 9 Paid Holidays
• Extra Support When You Need It - Short Term Disability (optional) and Company-Paid Long-Term Disability and Free Confidential Employee Assistance Program
• Be Part of Something Bigger - Join an organization that values giving back through community programs

Compensation

• $62,500 - $75,000 annually, dependent on experience