Operations Manager at OC Hillel (Part-time)

Hillel International; Irvine (CA); On-site; USD 22,000 - 27,000; Part time

Job summary

Orange County Hillel is seeking a Part-Time Operations Manager to oversee the house, events, and admin functions in Irvine, CA. You will collaborate with staff, student leaders, vendors, and donors to ensure smooth operations and welcoming spaces.

The role stresses initiative, organization, and problem solving, with occasional evenings/weekends as required by programs and events. This is a hands-on position in a mission-driven nonprofit setting.

Qualifications

• Experience in nonprofit operations, office administration, event coordination, or related field.
• Comfort working evenings and weekends when events require it.
• Strong written and verbal communication; proactive problem solving.

Responsibilities

• Oversee daily operations of the Hillel house, ensuring spaces are clean, organized, welcoming, secure.
• Coordinate logistics for meetings, rentals, programs, and events.
• Manage event setup, breakdown, and cleanup, including supplies and room arrangements.
• Maintain inventory of office, program, food, and event supplies.
• Coordinate building maintenance, vendor relationships, and security.
• Provide admin and financial support to the Executive Director and staff.
• Support donor communications and program reporting.

Skills

Organizational skills

Attention to detail

Reliability

Communication skills

Independent worker

Collaboration

Tools

Ramp

1Password

QuickBooks

Google Workspace

Job description

Irvine, California, United States

Operations Manager

Orange County Hillel

Role Overview

Orange County Hillel is seeking a highly organized, proactive, and collaborative Part-Time Operations Manager to help ensure the smooth day-to-day functioning of our organization and Hillel house.

This is a hands‑on role for someone who enjoys creating order, solving problems, managing details, and making things happen. The Operations Manager will oversee essential administrative, facilities, financial, technology, and event logistics while working closely with the Executive Director, staff, student leaders, vendors, donors, and community partners.

From ensuring the Hillel house is welcoming and well‑stocked to coordinating major events and strengthening organizational systems, this position plays an important role in creating an environment where students, staff, and the broader community can thrive.

The ideal candidate is someone who takes initiative, follows through, communicates well, stays calm when priorities shift, and takes pride in doing the behind‑the‑scenes work that allows a mission‑driven organization to operate at its best.

What You’ll Do

Operations, Facilities & Events

• Oversee the daily operations of the Hillel house, ensuring that spaces are clean, organized, welcoming, secure, and ready for use.
• Coordinate logistics for meetings, rentals, programs, and events, including weekly Shabbat and holiday dinners, and other large‑scale gatherings.
• Manage event setup, breakdown, and cleanup, coordinating supplies, equipment, food, room arrangements, and other logistics.
• Maintain inventory of office, program, food, and event supplies and ensure materials are ordered and available when needed.
• Coordinate building maintenance, repairs, equipment, security, and relationships with vendors and service providers.
• Manage room reservations, calendars, appointments, and other scheduling needs.
• Help establish and maintain organized systems for shared spaces, including offices and student areas.

Administrative & Financial Operations

• Provide day‑to‑day administrative and operational support to the Executive Director and staff.
• Support organizational financial administration, including invoice processing, support documentation, and management of Ramp platform.
• Work closely with the Accountant to ensure timely processing of invoices, payments, expenses, and other financial needs.
• Maintain accurate digital and physical files, records, service agreements, vendor documentation, and other organizational materials.
• Help manage donor and institutional funder relationships by supporting communications, documentation, reporting.
• Respond to general inquiries and help ensure that students, families, donors, vendors, and community members receive a warm and professional welcome.

Systems & Technology

• Become proficient in Hillel’s organizational systems, including Heart, Ramp, and Little Green Light (LGL).
• Use Google Workspace, Microsoft Office, Adobe, and other platforms to manage documents, databases, communications, and organizational records.
• Help evaluate and improve administrative systems, processes, and workflows to increase organizational efficiency.
• Maintain a high level of accuracy and organization across both digital and physical systems.

Staff & Student Support

• Provide reliable operational support to staff members, student leaders, and interns.
• Coordinate the Israel Fellow’s housing, vehicle, phone, and other logistical needs.
• Partner with staff and students on special projects and organizational initiatives.
• Work closely with the Executive Director to strengthen internal systems and ensure consistent, effective operations.
• Take initiative to identify needs, solve problems, and improve the way Hillel operates.

What This Role Matters

Great Hillel experiences don't happen by accident. They depend on strong systems, thoughtful planning, welcoming spaces, and someone who is paying attention to the details.

The Operations Manager is an essential part of making that possible. By keeping our house running smoothly, supporting our staff and students, coordinating events, and strengthening our organizational systems, this role helps create the foundation for a vibrant and connected Hillel community.

If you are someone who enjoys making organizations work better, takes pride in being dependable, and wants your work to directly support a meaningful mission, we would love to hear from you.

What You’ll Bring to the Job

You are a doer, organizer, and problem‑solver who enjoys keeping things running smoothly. You notice the details, anticipate what needs to happen next, and can move comfortably between strategic thinking and hands‑on tasks.

You bring:

• Strong organizational skills and exceptional attention to detail.
• Reliability, follow‑through, and a strong sense of ownership.
• The ability to manage multiple priorities and shifting needs with flexibility and composure.
• Strong written and verbal communication skills.
• Comfort working independently and making decisions within established priorities.
• A collaborative approach and the ability to build positive relationships with staff, students, vendors, donors, and community members.
• Proficiency with Google Workspace and confidence learning new technology and systems.
• Experience with Ramp, 1Password, QuickBooks, or similar platforms is a plus.
• Experience in nonprofit operations, office administration, event coordination, facilities, financial administration, fundraising support, or a related field is preferred.
• Willingness to work occasional evenings and weekends when Hillel programs and events require it.
• Ability to perform light physical tasks associated with shopping, moving supplies, and event setup, with reasonable accommodations available.
• A commitment to Hillel’s mission and to creating a welcoming, inclusive Jewish community.

What You’ll Receive

• Competitive hourly rate The estimated annual compensation range for this role is $22,000 - $27,000.
• Flexible hours.
• Great professional development, mentoring, and skill‑building opportunities

About Orange County Hillel

Orange County Hillel empowers students to become the next generation of Jewish leaders as they nurture and strengthen their Jewish identity, connection to the Jewish people and the State of Israel. OC Hillel is a multi-campus Hillel including Chapman, Univ of California, Irvine, Cal State Fullerton, and local community colleges.OC Hillel engages with over 900 Jewish students but could do more to create a vibrant Jewish life on campus. In addition to being part of a top-tier university setting, you’ll join a stellar team of energized staff who focus on excellence, collaboration, professional development, and a thirst for knowledge.Hillel cultivates the potential within our students to live a meaningful and productive life guided by Jewish values and wisdom.

Orange Count Hillel is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world, and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning and Israel.

About Hillel International

In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at nearly 1,000 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.

Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.