Operations Manager

Kaleidoscope ABA Therapy Services; West Windsor (NJ); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Paid Time Off

401k with match

Weekly Pay

Job summary

Kaleidoscope Family Solutions ABA, Inc is seeking an Operations Manager to oversee day-to-day center operations, recruit and schedule staff, manage customer service and reporting, and coordinate records related to staffing and service delivery.

This role supports HR, Operations and Clinical departments as a liaison between administrative and clinical staff and handles case assignment and staff availability.

Qualifications

• Experience in business operations, growth, and staff scheduling.
• Strong ethical conduct and confidentiality.

Responsibilities

• Oversee day-to-day center operations and staff management.
• Coordinate recruitment, scheduling, and customer service.
• Maintain accurate records of staffing and service delivery per insurer requirements.
• Assist in master schedule creation and staffing of clinical cases within budgeted hours.

Job description

Title: Operations Manage

Location: West Windsor Township

Location: Princeton Junction, NJ 08550

Date Posted: 08/01/2026

Category: Center Based

Education: Bachelors Degree

Company: Kaleidoscope Family Solutions ABA, Inc

Class: Operations Manager

Type: TEMPORARY

Ref. No.: 1295611-20

BC: #KFS210

Contract Contact: HQ Careers

Office Email: [e-mail]

Office Phone: 877-ABA-0399

Office Address: 950 E Haverford Road, Suite 100A, Bryn Mawr, PA 19010

Summary:

The Operations Manager will be involved in many facets of the center operations including day-to-day staff and services management, recruitment, scheduling, customer service, reporting and general administrative tasks in support of the Center's operations. Additionally, they maintain accurate records related to the staffing and delivery of service for each case as well as assist in the creation, maintenance, and management of a master schedule, adequately staffing clinical cases according to the budgeted hours per client as authorized by the client's insurer. The Program Manager will support HR, Operations, and the Clinical department as well their respective functions, acting as a reliable source of information to staff, clients, peers, and management. They will be the liaison between the administrative and clinical staff and act as the primary point of contact regarding case assignment and staff availability. Additional duties may be assigned based on the needs of the company.

Benefits & Advantages:

• Medical, Dental, and Vision Insurance through United Healthcare.
• Paid Time-Off, to include Vacation, Sick, and 8 Paid Holidays.
• Long-Term Disability and Life Insurance.
• 401k with a 6% match and a two-year vesting schedule.
• Weekly Pay each Thursday.

Job Qualifications:

• To perform this job successfully, the individual must be able to perform each essential duty satisfactorily, be able to react to change productively, and handle other essential tasks as assigned.
• The individual must possess professional knowledge and experience regarding business operations, business growth and development, staff scheduling, personnel management, customer acquisition and other skills pertinent to operations.
• Display a high standard of ethical conduct and respect confidentiality principles.
• Exhibit honesty and integrity.
• Work and communicate with internal and external clients to meet their needs in a polite, courteous, and cooperative manner.

Education:

• " Bachelor's Degree or equivalent work experience.
• " Bachelor's degree in Marketing, Business Administration, or Healthcare Management, preferred.

Experience:

• " 5 years of management in a professional environment, preferably in medical, behavioral health, PT, OT office (or similar) operation.
• " Experience building and retaining customers.
• " 5 to 7 years experience managing and developing staff preferred.
• " Prior Practice