Operations Manager

CareMetx, LLC; United States; On-site; USD 70,000 - 80,000; Full time

Job summary

CareMetx, LLC is seeking an Operations Manager (HUB) to oversee a pharmaceutical hub reimbursement program. You will direct administration, ensure contractual obligations are met, and design programs to motivate and develop supervisors toward career progression.

The role requires 4+ years in reimbursement hubs or related healthcare settings and 2+ years of supervisory experience, with extensive travel (60%). Proficiency in Microsoft Office and strong communication skills are essential.

Qualifications

• Strong interpersonal skills and attention to detail.
• Ability to communicate effectively both orally and in writing.
• The ability to manage multiple tasks.
• Working knowledge of Microsoft Office.
• Ability to resolve associate issues effectively and efficiently.
• General knowledge of reimbursement, patient assistance programs, database elements and functionality; operational policies and processes particularly distribution processes / interfaces.
• Proven ability to appropriately escalate to management.
• Health care research and analysis skills sufficient to support payer research, healthcare policy library and state management.

Responsibilities

• Ensures team is meeting contractual obligations.
• Design programs which promote high motivation among team members.
• Conducts performance reviews and rewards positive behavior.
• Coaches, counsels, and sets goals for supervisors to help develop them for career progression.
• Provides day‑to‑day instructions to team members on job responsibilities.
• Helps associates resolve associate work‑related issues.
• Supports new associates in their efforts for growth and development.
• Participates in the hiring and termination process.
• Develops designs and conducts Train the Trainer program.
• Provides feedback up and down the organization (Positive and Constructive).
• Participates in client meetings; prepares agenda and / or takes meeting notes.
• Ensures open communication with program support.
• Translates and oversees organizational strategies for assigned goals.
• Identifies client issues; receives and triages client requests.
• Proactively identifies program issues and proposes ways in which to address their concerns.
• Maintains positive rapport with client
• Understands the billing process and contractual obligations.
• Participates in budget planning.
• Accountable for program quality and compliance with standard operating procedures.
• Designs project task plan and standard operating procedures.
• Analyzes reports for trends and gives recommendations.
• Analyzes progress of tactical issues.
• Reports all Adverse Events (AE) disclosed in alignment with training and Standard Operational Procedures (SOP)
• Maintain regular and reliable attendance, including being present, on time, and prepared for work as scheduled.
• Performs other related duties as assigned.

Skills

Interpersonal skills

Communication skills

Attention to detail

Task management

Multitasking

Healthcare reimbursement knowledge

Tools

Microsoft Office

Job description

Description

From intake to outcomes, CareMetx is dedicated to delivering industry-leading patient access solutions and support services that help patients quickly start and stay on specialty therapy treatments. We provide scalable, efficient digital hub services for pharmaceutical companies and healthcare providers, streamlining workflows with seamless integration for patient enrollment, consent, and prior authorization. Our best-in-class patient support services enhance every step of care, connecting patients, providers, and brands to drive better outcomes and accelerate time-to-therapy.

JOB TITLE:

Operations Manager (HUB)

POSITION SUMMARY:

Under the general direction of Senior Operations leadership/Director, the Operations Manager is responsible for the overall administration of a program or project as required by the client contract. The program overseen by this candidate is a pharmaceutical hub reimbursement operation program.

PRIMARY DUTIES AND RESPONSIBILITIES:

• Ensures team is meeting contractual obligations.
• Design programs which promote high motivation among team members.
• Conducts performance reviews and rewards positive behavior.
• Coaches, counsels, and sets goals for supervisors to help develop them for career progression.
• Provides day‑to‑day instructions to team members on job responsibilities.
• Helps associates resolve associate work‑related issues.
• Supports new associates in their efforts for growth and development.
• Participates in the hiring and termination process.
• Develops designs and conducts Train the Trainer program.
• Provides feedback up and down the organization (Positive and Constructive).
• Participates in client meetings; prepares agenda and / or takes meeting notes.
• Ensures open communication with program support.
• Translates and oversees organizational strategies for assigned goals.
• Identifies client issues; receives and triages client requests.
• Proactively identifies program issues and proposes ways in which to address their concerns.
• Maintains positive rapport with client
• Understands the billing process and contractual obligations.
• Participates in budget planning.
• Accountable for program quality and compliance with standard operating procedures.
• Designs project task plan and standard operating procedures.
• Analyzes reports for trends and gives recommendations.
• Analyzes progress of tactical issues.
• Reports all Adverse Events (AE) disclosed in alignment with training and Standard Operational Procedures (SOP)
• Maintain regular and reliable attendance, including being present, on time, and prepared for work as scheduled.
• Performs other related duties as assigned.

EXPERIENCE AND EDUCATIONAL REQUIREMENTS:

• Previous 4+ years of experience in a reimbursement hub, specialty pharmacy, physician’s office, medical insurance, healthcare setting, and/or related experience.
• Previous 2+ years supervisory experience is required.

MINIMUM SKILLS, KNOWLEDGE AND ABILITY REQUIREMENTS:

• Strong interpersonal skills and attention to detail.
• Ability to communicate effectively both orally and in writing.
• The ability to manage multiple tasks.
• Working knowledge of Microsoft Office.
• Ability to resolve associate issues effectively and efficiently.
• General knowledge of reimbursement, patient assistance programs, database elements and functionality; operational policies and processes particularly distribution processes / interfaces.
• Proven ability to appropriately escalate to management.
• Health care research and analysis skills sufficient to support payer research, healthcare policy library and state management.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit
• The employee must occasionally lift and/or move up to 10 pounds.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

SCHEDULE:

• Must be flexible on schedule and hours
• Extensive travel is required (60% travel)

CareMetx considers equivalent combinations of experience and education for most jobs. All candidates who believe they possess equivalent experience and education are encouraged to apply.

At CareMetx we work hard, we believe in what we do, and we want to be a company that does right by our employees. Our niche industry is an integral player in getting specialty products and devices to the patients who need them by managing reimbursements for those products, identifying alternative funding when insurers do not pay, and providing clinical services.

CareMetx is an equal employment opportunity employer. All qualified applicants will receive consideration for employment and will not be discriminated against based on race, color, sex, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, ancestry, or national or ethnic origin.

Artificial Intelligence in Our Recruiting and Employment Process

CareMetx uses artificial intelligence and automated decision‑making technology to support parts of our recruiting, hiring, and employment process, including screening applications, scheduling interviews, and evaluating candidate qualifications. These tools support, not replace, human judgment. A qualified member of our team reviews and makes all final hiring and employment decisions.

CareMetx does not develop or use AI tools with the intent to discriminate against applicants or employees on the basis of race, color, religion, sex, age, sexual orientation, national origin, disability, veteran status, or any other protected characteristic.

Salary Description

$70,000-80,000 per year