Operations Manager

Default Brand; Town of Texas (WI); On-site; USD 80,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision plans

Flexible PTO

Family medical and disability leaves

Education tuition reimbursement

401k plan with generous employer match

Job summary

Victory Capital Management is seeking an Operations Manager to lead a direct operations team, ensuring on-time, high-quality mutual fund processing and servicing. You will partner with Compliance, Marketing, Finance, Technology, and vendors to manage risk, staffing, and continuous improvement.

The role requires 3–5 years in operations leadership, strong data analytics, and FINRA Series 65 within 12 months. You will report to the Director of Operations and drive performance while maintaining

Qualifications

• Minimum 3-5 years in an operations management or supervisory role.
• Proven ability to lead teams to achieve goals with quality and compliance.
• Strong data analytics to identify trends and improvement opportunities.
• Experience documenting and improving operational processes.

Responsibilities

• Lead and develop a high-volume operations team delivering accurate mutual fund processing and servicing.
• Ensure performance via efficiency, accuracy, and quality standards.
• Monitor workload, productivity, and compliance; escalate risks as needed.
• Coordinate with Compliance, Finance, Technology, and external vendors.
• Drive process improvements and automation with cross-functional partners.
• Handle escalations and guide continuous improvement initiatives.

Skills

Operations management

Team leadership

Data analytics

Regulatory compliance

Change management

Communication skills

Financial services

Education

FINRA Series 65

Job description

Victory Capital (NASDAQ: VCTR) is a diversified global asset management firm. We serve institutional, intermediary, and individual clients through our Investment Franchises and Solutions Platform, which manage specialized investment strategies across traditional and alternative asset classes. Our differentiated approach combines the power of investment autonomy with the support of a robust, fully integrated operational and distribution platform. Clients have access to focused, top-tier investment talent equipped with comprehensive resources designed to deliver competitive long-term performance.

Victory Capital is headquartered in San Antonio, Texas. To learn more, visit www.vcm.com or follow us on Facebook, Twitter (X), and LinkedIn.

General Summary and Purpose:

The Operations Manager is responsible for the day-to-day leadership, development, and performance management of a direct business operations team, ensuring that daily workflows, service level commitments, and quality standards are consistently met. This position requires sound judgment, strong ownership, and the ability to operate independently while managing a team responsible for high-volume, detail-sensitive work. The ideal candidate will proactively identify operational risks and process gaps, ensure appropriate staffing and workload allocation, and maintain strong cross-functional relationships with internal business partners and external vendors. This position operates in a team environment and requires regular collaboration with peer leaders, business partners, and senior management.

You will report to the Director of Operations.

You Will:

• Coach, mentor, and lead a team of operations representatives responsible for supporting mutual fund account processing, servicing, and related functions.
• Lead the team to deliver on performance goals, including efficiency, accuracy, and quality standards.
• Monitor team output and interactions to ensure quality and compliance standards are consistently met.
• Manage adherence to regulatory standards and internal policies, escalating risks and concerns as appropriate.
• Maintain clear visibility into team workload, assignments, and productivity, adjusting resource allocation as business needs evolve.
• Conduct regular team meetings and monthly 1-on-1 check-ins with direct reports to support performance, development, and engagement.
• Identify, prioritize, and lead process improvement and automation initiatives across the team's workflows, partnering with Technology and Data & Analytics teams as needed to implement scalable solutions.
• Identify, document, and maintain operational processes and procedures, proactively closing identified gaps.
• Manage employee performance in a timely manner, including coaching, documentation, and corrective action when necessary.
• Own escalations and issues within scope of responsibility through resolution, exercising appropriate urgency based on business and client impact.
• Exercise sound judgment on process ownership and cross-functional impact, engaging appropriate stakeholders before implementing changes.
• Partner with internal teams (e.g., Compliance, Marketing, Finance, Technology) and external vendors to support business initiatives and operational readiness.
• Identify, prioritize, and lead process improvement and automation initiatives across the team's workflows, partnering with Technology and Data & Analytics teams as needed to implement scalable solutions.
• Support special projects and new product/process implementations as assigned.

You Have:

• Minimum 3-5 years of professional experience in an operations management or supervisory role, preferably within a financial services or asset management environment.
• Proven ability to lead teams to achieve business goals while maintaining high quality and compliance standards.
• Demonstrated experience independently managing performance, coaching, and development of direct reports.
• Strong data analytics skills and the ability to interpret operational metrics to identify trends, risks, and opportunities for improvement.
• Experience developing, documenting, and enhancing operational processes and procedures,with a demonstrated track record of driving measurable process improvement and/or automation initiatives.
• Change management experience, including leading a team through a significant process, system, or organizational change.
• Ability to exercise independent judgment on routine operational matters, escalating only when appropriate.
• Strong organizational skills with the ability to manage multiple priorities and adapt quickly to changing business needs.
• Foundational business knowledge of managing revenue and expenses.
• Excellent oral and written communication skills, with the ability to communicate clearly and proactively with business partners and leadership.
• Ability to collaborate and execute across all levels of the organization.
• Demonstrated sense of urgency and ability to drive work to completion without requiring significant oversight.
• Experience in the financial services industry.
• FINRA Series 65 required or must obtain within 1 year of hire date.

Preferred Skills:

• 2 + years of progressive experience in operations leadership within financial services, asset management, or a related industry.
• Working knowledge of mutual funds, custodial/transfer agency platforms, and related account servicing systems.
• Experience managing operational readiness for new product launches or significant process changes.
• Project management experience and ability to meet deadlines.
• Ability to facilitate problem-solving with the team and promote a shared sense of ownership of business outcomes and customer outcomes.

Victory Capital Management offers excellent Medical, Dental, Vision plans, Flexible PTO, Family Medical and Disability Leaves, Education Tuition Reimbursement and a 401k plan with a generous employer match.

Target Compensation:

The target base salary range for this position is $80,000 - $ 90,000.

Salaries are determined based on internal equity, internal salary ranges, market data/ranges, applicant’s skills and prior relevant experience, certain degrees, and certifications.

Victory Capital Management operates a pay-for-performance compensation philosophy and total compensation may vary based on role, location, department and individual performance.

Victory Capital Management’s total compensation package includes the opportunity for annual compensation bonuses and/or commissions and a generous benefits package.

We are committed to equal employment opportunity without regard to actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth, pregnancy-related conditions, and lactation), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information, height, weight, hair texture or a hairstyle historically associated with race to include braids, locks, or twists; or any other characteristic protected by applicable federal, state, or local laws and ordinances.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.