OPERATIONS MANAGER

Automatic Data Processing, Inc.; San Diego (CA); On-site; USD 31,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Vacation

Sick time

15 paid holidays

Free museum admission

Job summary

The San Diego Natural History Museum seeks an Operations Manager to support the CFO/COO and multiple departments in a fast-paced, mission-driven environment. This mid-level role combines strategic analysis, project coordination and operational oversight to improve efficiency and service across accounting, HR, facilities, admissions, bar and events.

Reporting to the CFO/COO, you will manage process improvements, vendor relationships and internal controls while mentoring staff.

Qualifications

• 2-4+ years of operations management experience
• Developing financial and business acumen
• Ability to handle sensitive information with tact and discretion
• Excellent communication and leadership skills
• Ability to manage multiple priorities and deadlines
• Proactive, independent worker with initiative

Responsibilities

• Strategic CFO/COO support (50%) including research and analysis
• Project manage division initiatives and prepare reports/presentations
• Oversee bar inventory and related accounting
• Coordinate division purchasing and invoicing
• Manage museum vehicle fleet and insurance certificates
• Occasional facilities open/close support
• Handle other duties as assigned (10%)

Skills

Operations management

Project management

Budgeting

Communication

Leadership

MS Office

Education

BS/BA strongly preferred

High school degree

Tools

Microsoft Office Suite

CRM/POS systems

Accounting software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

OPERATIONS MANAGER

Administration & Finance Full Time Clerical San Diego, CA, US

Love nature?Then you’re going to love The Nat.

The San Diego Natural History Museum (The Nat) was founded by local naturalists in 1874 and has played a major role over the years in regional conversation efforts. The Museum recently celebrated its 150th anniversary and completed a strategicplan focused on encouraging a love for nature, leveraging science and collections for conservation, and using our own voice to behere for nature.

The Operations Managerat the San Diego Natural History Museum bolsters our mission to preserve nature and biodiversity in this amazing place we call home.

This mid-level position plays a key role in driving organizational change and continuous improvement, and reports directly to the CFO/COO. It provides strategic, operational and administrative support to the CFO/COO and to the departments in his division: accounting, human resources, facilities management, admissions, bar and events. This position is a true utility player that will work closely with multiple department heads on a variety of tasks and projects. It is ideal for someone who enjoys a variety of challenges, working in a fast-paced, dynamic environment, and who has an interest in developing a career in analysis, project management, operations management, or even accounting.

Duties & Responsibilities:

Strategic CFO/COO Support (50%)

• Perform research and analysis on a variety of operational and financial topics
• Project manage moderate scale org-wide and division level initiatives
• Assist with preparing reports and presentations
• Quarterback annual insurance audit and related requirements
• Support oversight of bar inventory and related accounting
• Coordinate division purchasing and invoice entry
• Coordinate purchasing of office / break-room supplies, and vending machine inventory

Facility Operations Support (20%)

• Manage Museum vehicle fleet which includes driver applications, tracking insurance, registration and maintenance, scheduling vehicle check-out, and repairs
• Manage certificates of insurance for museum vendors
• Occasionally open or close the building, support facilities operations

Other Duties as Assigned (10%)

Qualifications:

Required:

• High school degree, BS/BA strongly preferred
• 2-4+ years of operations management experience
• Must have ability to take initiative and work independently
• Developing financial and business acumen
• Ability to handle sensitive information, requiring considerable use of tact, discretion and judgment
• Excellent communication, interpersonal, and leadership skills
• Excellent time management skills with a proven ability to meet deadlines
• Developing project management and organizational skills
• Developing analytical and problem-solving skills
• Ability to manage multiple priorities and deadlines
• Ability to function well in a high-paced and at times stressful environment
• Grit. An ability to push through challenges and uncertainty to achieve outcomes
• Proficient with Microsoft Office Suite or related software

Preferred:

• Basic accounting understanding or knowledge
• Familiarity with CRM/POS and Accounting systems
• Experience working within museums, non-profits, or other cultural institutions

Working Conditions and Physical Requirements

• Ability to work evenings, weekends, and holidays as required by museum programming and events.
• Ability to move throughout museum facilities and event spaces.
• Prolonged periods standing and walking
• Lift and/or carry up to 75 pounds
• Move objects weighing up to 75 pounds
• Prolonged Keyboard and computer use
• Maintain a valid California driver's license

Pay:$27.50/hour

This full-time, non-exempt position is eligible for benefitssuch as health insurance, vacation, sick-time,15 paid holidays, free admission into all of Balboa Park’s museums, and more .