Operations Manager

NYU Grossman School of Medicine; New York (NY); On-site; USD 85,000 - 119,000; Full time

Benefits offered by this job

Comprehensive benefits

Wellness program

Employee resource groups

Generous time-off program

Job summary

NYU Grossman School of Medicine is seeking an Operations Manager to support clinical practice efficiency, staff coordination, and administrative performance across ambulatory locations. The role serves as a key liaison between clinical teams, leadership, and offsite sites to ensure smooth daily operations and continuity of care.

The position requires a Bachelor's degree and experience in healthcare operations, with strong analytical and communication skills.

Qualifications

• Bachelor's degree and healthcare operations experience.
• Strong analytical and Excel skills.
• Excellent written and oral communication.
• Workflow analysis and business process integration experience.
• Lead others for project implementation and workflow redesign.

Responsibilities

• Improve practice operations and patient access.
• Coordinate care continuity across Manhattan, Brooklyn, Queens, and Long Island.
• Maintain and optimize EPIC work queues and reporting.
• Oversee staff scheduling, attendance, and performance guidance.
• Analyze data, report trends, and support leadership decisions.
• Ensure on-site alignment of departments and external stakeholders.
• Identify bottlenecks and implement cross-department solutions.
• Train staff on policies and procedures and standardize processes.
• Monitor performance and ensure policy adherence.
• Troubleshoot workflow issues and support daily operations.

Skills

Analytical skills

Communication

Workflow analysis

Leadership

Education

Bachelor's degree

Experience in healthcare operations

Tools

Excel

Access

Visio

Job description

NYU Grossman School of Medicine is one of the nation's top-ranked medical schools. For 175 years, NYU Grossman School of Medicine has trained thousands of physicians and scientists who have helped to shape the course of medical history and enrich the lives of countless people. An integral part of NYU Langone Health, the Grossman School of Medicine at its core is committed to improving the human condition through medical education, scientific research, and direct patient care. At NYU Langone Health, equity and inclusion are fundamental values. We strive to be a place where our exceptionally talented faculty, staff, and students of all identities can thrive. We embrace inclusion and individual skills, ideas, and knowledge.

For more information, go to med.nyu.edu, and interact with us on LinkedIn, Glassdoor, Indeed, Facebook, X and Instagram.

Position Summary

We have an exciting opportunity to join our team as an Operations Manager. This role is an operations-focused position that supports clinical practice efficiency, staff coordination, and administrative performance across multiple ambulatory locations. The person serves as a key problem-solver and liaison between clinical teams, administrative departments, leadership, and offsite locations to ensure smooth daily operations and continuity of care.

Job Responsibilities

• Determines and establishes the explanation to complex calls, issues and questions not covered by specific instructions or common practice. Meets or exceeds internal standards for accuracy and timeliness in charge documentation preparation and submission.
• Resolves all complaints and problems using independent judgment and decision making skills to ensure patient satisfaction and adherence to faculty practice standards.
• Responsible for workflows that ensure proper continuity of care between the department's locations in Manhattan, Brooklyn, Queens, and Long Island.
• Serve as an on-site resource to improve practice operations- assure meaningful use reporting, wait lists and EPIC work queues are maintained and serves as cross coverage for gaps and immediate on site needs.
• Oversee the coordination, integration, communication, implementation and performance evaluation of practice operations and policies and procedures. Identify areas for improvement and develop detailed action plans as necessary. Optimize patient flow and patient access.
• Resolves employee issues and addresses procedure and performance related issues. Authorizes attendance, schedules and sick time changes. Establishes office procedures and communicates responsibilities and expected performance to staff. Receives, compiles, classifies, reconciles and consolidates data from varied sources; provides timely reports on routine data, trends and variances to appropriate parties.
• Act as the primary point of contact between departments (e.g., logistics, sales, management) to ensure all teams are aligned on daily operations and project goals.
• Bridges the gap between clinical teams, administrative departments, and external stakeholders. They streamline daily workflows, coordinate patient logistics, resolve operational bottlenecks, and ensure smooth communication between sites.
• Responsible for tracking operating results and working with Department Leadership on revenue enhancement strategies and develops strategies to address unfavorable performance that promote achieving desired goals and outcomes.
• Oversee and manage any required training programs on policies and procedures to maintain standardization. Works closely with Administration, on site Coordinators and Supervisors, Epic Operations, to identify opportunities to improve front end processes.
• Identify workflow inefficiencies and implement solutions to boost productivity and streamline cross-departmental operations.
• Troubleshoots logistical problems in real-time, such as equipment shortages, workflow issues, troubleshoot operational roadblocks, manage conflict between teams, and relay critical information back to the department to keep operations moving seamlessly.
• Acts as the primary point of contact between ambulatory locations and the department.
• Monitors operational metrics, ensures adherence to policies, etc. for offsite locations.
• Other duties as assigned

Minimum Qualifications

• To qualify you must have a Bachelor's degree and experience in healthcare operations required
• Strong analytical skills and working knowledge of analytical tools (e.g. Excel)
• Excellent written and oral communication skills;
• Strong workflow analysis and business process integration skills;
• Lead others for implementation of projects and organizational workflow redesign

Preferred Qualifications

• Masters degree in Business Administration, Healthcare Administration, Public Health, Nursing, or another related degree preferred;
• 3-5 years supervisory experience
• Press Ganey experience preferred;
• Patient Satisfaction experience preferred
• Strong analytical background and previous experience using Microsoft Excel, Access, and Visio.

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.

NYU Grossman School of Medicine is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration.

View Know Your Rights: Workplace discrimination is illegal.

NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $84,577.93 - $119,246.40 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.