Operations Manager

Rockforce; Austin (TX); Hybrid; USD 60,000 - 80,000; Full time

Benefits offered by this job

Competitive salary

Health insurance

401(k)

Professional development

Flexible work arrangements

Job summary

RockForce in Austin, TX is seeking an Operations Manager to oversee end-to-end event operations, including scheduling, labor coordination, safety, and compliance. You will serve as the primary liaison between clients, crew, and internal teams to drive operational efficiency and fair distribution of hours.

The role requires 2+ years in live events or related fields, strong organizational and communication skills, proficiency with scheduling software, and the ability to work in a fast-paced

Qualifications

• 2+ years in operations, production, or administrative roles in live events or entertainment.
• Strong organizational and multitasking with high attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in scheduling software and tools.
• Ability to work under pressure in a fast-paced environment.

Responsibilities

• Develop, maintain, and optimize event, rehearsal, and crew schedules.
• Coordinate with production teams, talent, and venue contacts.
• Track weekly metrics and maintain event records.
• Onsite onboarding, check-in, and compliance documentation.
• Ensure safety compliance and OSHA guidelines.

Skills

Operations experience

Organizational skills

Communication skills

Scheduling software

Pressure management

Tools

Scheduling software

Job description

ABOUT ROCK FORCE

RockForce is the trusted team setting the stage for the greatest moments in live events. With a legacy built on the unification of nine industry leaders, we bring decades of expertise to seamlessly execute concerts, festivals, sporting events, live broadcasts, award shows, and corporate activations.

Through integrated event production, workforce solutions, innovative technologies, and payroll services, RockForce delivers precision, efficiency, and reliability at every scale.

Our people are the magic-united by passion and skill, we operate as one unstoppable force to ensure every event is executed with professionalism, care, and an unwavering commitment to safety and compliance.

Join us as we head into one of the most exciting eras in the live entertainment industry!

JOB DESCRIPTION

The Operations Manager oversees the full execution of event operations, including scheduling, labor coordination, safety, and compliance. This role ensures compliance with company policies and safety standards while prioritizing internal staff and fair distribution of hours. Serving as a key liaison between clients, crew, and internal teams, the Operations Manager drives operational efficiency, addresses staffing needs, and upholds company values through clear communication and performance tracking

Operations Area Manager – Key Responsibilities

Scheduling & Logistics Coordination

• Develop, maintain, and distribute event, rehearsal, and crew schedules.
• Coordinate availability with production teams, talent, and venue contacts.
• Utilize scheduling software to optimize crew deployment and resource allocation.

Operational Execution & Performance Tracking

• Execute all operations in alignment with company policies, safety standards, and client expectations.
• Track and report weekly metrics:
  • Forecasted Headcount by Department
  • Labor & Other Costs
  • Amount Invoiced
  • Weekly Overtime Hours per City
• Maintain up-to-date event records, resource logs, and internal tracking systems.

Crew & Resource Management

• Liaise with technical/logistics teams to confirm resource availability.
• Track crew hours and ensure timekeeping accuracy.
• Support onsite onboarding, check-in, and compliance documentation.
• Ensure team readiness and adherence to safety protocols.

Hiring & HR Support

• Identify staffing gaps and communicate hiring needs.
• Ensure completion of onboarding and compliance documentation before scheduling.
• Document and report HR issues (attendance, conduct, performance).
• Maintain accurate records of team rosters, assignments, and certifications.

Client & Stakeholder Communication

• Serve as the primary point of contact for scheduling, inquiries, and event coordination.
• Maintain professional, responsive communication with clients and stakeholders.
• Address and elevate client concerns or feedback promptly.
• Represent company values and standards on-site and in all correspondence.

Accountability & Compliance

• Meet all operational deadlines and ensure data accuracy.
• Maintain clear documentation of decisions, changes, and communications.
• Follow up on unresolved issues to ensure closure.
• Ensure compliance with OSHA and internal safety guidelines.

Professional & Personal Qualifications

• 2+ years of experience in an operations, production, or administrative role (live events or entertainment preferred).
• Strong organizational and multitasking skills with a high attention to detail.
• Excellent communication and interpersonal skills.
• Proficient in scheduling software and tools.
• Ability to work under pressure and adapt to a fast-paced, changing environment.

Benefits

• Competitive salary
• Comprehensive health, dental, and vision insurance
• 401(k)
• Opportunities for professional development and advancement
• Flexible work arrangements

Location: Hybrid. Must be located in Austin, TX

WHY ROCKFORCE

We don't just staff events - we build careers. RockForce is committed to attracting, retaining, and developing the best talent in the business. Our crews benefit from:

• Competitive Wages
• Eligible employees may participate in comprehensive health, dental, and vision insurance plans, as well as a 401(k) plan, once qualification requirements are met.
• Opportunities for professional development and advancement

This commitment makes RockForce an employer of choice in the live event industry.