Operations/Maintenance Coordinator

State of careers Rhode Island; United States; On-site; USD 83,000 - 93,000; Full time

Job summary

State of Rhode Island seeks an Operations/Maintenance Coordinator for the Department of Public Safety. You will assist with capital projects, maintenance operations, and compliance with purchasing regulations across facilities.

Responsibilities include budget monitoring, coordinating with DCAMM, and supervising vendor work. Requires HVAC/plumbing knowledge and a driver’s license. On-call for emergencies and a focus on safety and energy efficiency.

Qualifications

• Understanding of repairs and maintenance of public facilities.
• Ability to develop project work orders, budgets, and expenditure forecasts.
• Ability to read blueprints and building plans.
• Knowledge of purchasing, budgeting, and data tabulations.

Responsibilities

• Review financial data and assist with Maintenance Unit budgets.
• Process invoices and ensure PO compliance.
• Prepare construction and renovation budgets with DCAMM and Central Management Office.
• Coordinate with A&E firms for capital projects.
• Maintain files for requisitions, payments, and invoices.
• Oversee operation and maintenance of facilities and safety standards.

Skills

Budgeting

Blueprints reading

Facilities management

Purchasing knowledge

Office365

Excel

Building automation systems

Driver’s license

Education

Bachelor's degree in construction management

Tools

Office365

Building automation systems

Job description

Department

Department of Public Safety

Division

Building/Grounds Maintenance

Salary

$82,575.00 - $93,496.00

Job Profile

JC-00824700-99-35S - Operations/Maintenance Coordinator (Non-Union Executive Branch Agency Employees) 35 Standard Exception

Scheduled Work Days & Work Hours

Monday - Friday 8:30 am to 4 pm

Job Requisition Number

JR104174 Operations/Maintenance Coordinator (Open)

Pay Grade

U00829 A

Classification

Operations/Maintenance Coordinator

Class Definition

General Statement of Duties : Shall assist with Capital Projects, construction, maintenance operations for Department of Public Safety facilities, including physical improvements, modifications, maintenance, and repairs; compliance with purchasing regulations; fiscal responsibilities; and related work as required.

Supervision Received: Works under the direction of the Assistant Administrator / Facilities & Operations supervisor, the Central Management Office, and Sworn Officers; work is reviewed for compliance with policies and standards.

Supervision Exercised: Supervises and inspects the work of facility vendors.

Illustrative Examples of Work Performed

• Responsible for reviewing financial data and assisting with the preparation of Maintenance Unit budget; monitor respective budget and schedule performance.
• Review invoices to ensure work is completed and in compliance with purchase order.
• Responsible for preparing the construction and renovation budgets in conjunction with DCAMM and the Central Management Office.
• Research and report on methods of improving operational efficiency to reduce operating costs.
• Assist with purchasing and procurement, including preparation and coordination of Requests for Information (RFIs), Requests for Quotes (RFQs), Requests for Proposals (RFPs), pre-bids, and mini-bids.
• Coordinate active feasibility and environmental impact studies with Department leadership for proposed future submissions in the capital budget.
• Engagement with Architectural Design & Engineering Services (A&E) firms.
• Maintain oversight, coordination, and compliance for lease agreements.
• Maintain files of requisitions, payments, purchase orders, and invoices.
• Responsible for operation, care, and maintenance of all Department of Public Safety facilities.
• Ensure the highest standards for health, safety, security, accessibility, energy efficiency and comfort for the employees who occupy these buildings and the public they serve.
• Assist with construction and maintenance operations, including physical improvements, new buildings, modifications, maintenance, and repairs.
• Coordinate with DCAMM for planning, design, and construction of capital projects.
• Assist with the planning and implementation of a regular program of building maintenance and repair, including HVAC, generators, electrical systems, plumbing, and pumping.
• Supervise and inspect employee and contract work for conformance to proper standards of quality, materials, and methods.
• Interpret blueprints, building plans, and specifications to subordinates and superiors.
• Assist the Utility Maintenance Specialists as needed.
• Assist with the implementation of a groundskeeping and landscaping program to include snow removal.
• Coordinating with the MIS Unit for security and surveillance systems at Headquarters and certain buildings.
• Arrange for and prepare facilities for ceremonial, press, and other events.
• Perform work related to facilities management functions that may not be defined herein.
• Shall carry work issued cellular phone when required.
• Shall be on call for emergency response to fulfill the responsibilities of this position.

Required Qualifications for Appointment

Knowledge, Skills, and Capacities: A thorough understanding of the means and methods to effectively establish and direct the repairs of buildings and overall maintenance of public facilities. Possesses the ability to develop detailed project work order specifications, budgets, and facility expenditure forecasts. Knowledge of the effective maintenance and repair of equipment, machinery, and systems, including but not limited to HVAC systems, pump stations, and secure facilities. Possess the ability to read and interpret blueprints, building plans, and specifications, operations manuals. Knowledge and implementation of effective housekeeping operations. Ability to effectively multitask and manage multiple facilities simultaneously. A working knowledge of the principles and practices of purchasing, budgeting and a reasonable speed and accuracy in making complex tabulations and arithmetical computations. Knowledge and understanding of Office365, Excel, and computer-based building automation systems. Possess a valid driver’s license for use of state-owned vehicles.

Education and Experience

Education: Such as may have been gained through graduation from a senior high school; bachelor’s degree in construction management or similar program preferred.

Experience: Such as may have been gained through employment in a supervisory position such as at the foreman level responsible for maintaining buildings and structures, including mechanical maintenance of equipment and machinery, or any combination of education and experience that shall be substantially equivalent to the above education and experience.

Supplemental Information

SPECIAL REQUIREMENTS

Prior to appointment, must successfully complete a comprehensive background investigation conducted by the Rhode Island State Police.
Following appointment, must successfully complete a 130-day probationary period.

Benefits

For information regarding thebenefits available to State of RhodeIsland employees, please visit the Office of Employee Benefits’ website at http://www.employeebenefits.ri.gov/.

Also, be advised thata new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.