Operations & Logistics Specialist

ViziRecruiter,LLC.; Fort Lauderdale (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

An education management organization based in Fort Lauderdale seeks an experienced administrative support specialist. The role entails managing inventory, providing project support, and ensuring communication across teams. Candidates should have strong administrative, technical, and interpersonal skills, along with experience in NetSuite. This position may involve travel within Florida.

Qualifications

• 2 years administrative experience preferred.
• 2 years of marketing experience preferred.
• 2 years of experience with NetSuite preferred.

Responsibilities

• Manage inventory, maintaining accurate quantities and performing discrepancies.
• Create and track purchase orders and maintain documentation.
• Produce reports and dashboards for teams.
• Provide point-of-sale device support for clients.
• Assist Account Managers with client store management.

Skills

Administrative Skills

Time Management

Technical Skills

Excellent interpersonal skills

Detail Oriented

Adaptability

Bi-lingual preferred

Education

Administrative experience

Marketing experience

Experience with NetSuite

Job description

Introduction

As a pioneer in the Charter school movement, CSUSA is one of the fastest-growing education management organizations in the United States, providing a wide variety of educational choices to over 82,000 students in more than 150 schools across Florida, South Carolina, North Carolina, and Louisiana.

Charter Schools USA is an Equal Opportunity Employer.

Overview

To provide ongoing inventory management, project management, and administration support to the Good Hearts Gear (GHG) Production, Sales, and Management teams, and to deliver strategic support to manufacturing partners, logistical partners, and clients. This role ensures optimal inventory management, and clear cross‑team and partner communication by coordinating projects, streamlining processes, maintaining accurate records and driving continuous improvement.

Responsibilities

• Manage inventory within assigned systems, maintaining accurate on‑hand quantities, performing regular cycle counts, and executing adjustments as needed to reconcile discrepancies.
• Create, issue, and track purchase orders (POs); maintain PO documentation.
• Operate NetSuite and other assigned financial and ERP systems for inventory tracking and reporting.
• Monitor inventory and produce regular reports and dashboards for Production, Sales, and Management teams.
• Organize meetings by creating agendas, attending the meetings, crafting action items, and effectively following up on behalf of the President. Will include usage of assigned Project Management tool such as Monday.com or other.
• Serve as primary administrative support for project management activities, including project plans, timelines, meeting coordination, status tracking, and stakeholder communication. Attend all pertinent meetings for accurate note and record taking. Provide necessary follow‑up for timely completion of duties, projects, and cross‑company communications.
• Assist Account Manages with management of in‑location client stores: inventory replenishment, merchandising standards, inventory audits, transfers, and reconciliation of store‑level sales and stock.
• Provide point‑of‑sale (POS) device support for clients: device setup, basic troubleshooting, escalation to POS vendors/IT, and end‑user training/documentation.
• Escalate operational risks, supply interruptions, or significant discrepancies to management promptly and recommend corrective actions.
• Ensure adherence to good safety procedures.
• Perform other duties as directed by the President of Good Hearts Gear.
• Follow federal and state laws, as well as company policies.

Skills and Knowledge

• Administrative Skills: Proficiency in tasks like data entry, flyers and managing correspondence.
• Time Management: Efficiently managing time to handle multiple administrative duties.
• Technical Skills: Computer skills in such areas as word processing, spreadsheets, and visual presentations. Highly proficient in use of Microsoft Office, Outlook, SharePoint, Adobe, Ecommerce, website searches, AI and appropriate cloud‑based applications.
• Excellent interpersonal skills: Being courteous, professional, and helpful in order to build good relationships with colleagues and manage task list.
• Detail Oriented: Ensuring accuracy in clerical tasks and maintaining organized records.
• Adaptability: Flexibility to handle various tasks and adapt to changing business needs.
• Bi‑lingual preferred.

Job Requirements

• Administrative: 2 years (Preferred)
• Marketing: 2 years (Preferred)
• NetSuite: 2 years (Preferred)
• Such alternatives to the above requirements as GOOD HEARTS GEAR may find appropriate and acceptable.
• Possible travel required to off‑site locations including overnight trips.

Physical Demands

• No physical exertion required.
• Travel within or outside of Florida.
• Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects.