Operations Lead for Data-Driven Research Lab

UCLA; Los Angeles (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

The UCLA Agile Visual Analytics Lab (AVAL) seeks an Operations Manager to lead administrative, financial, personnel, and events functions, supporting a portfolio over $20 million in funding. The role partners with leadership to ensure efficient operations and compliant processes.

The ideal candidate has strong analytical and communication skills, experience with university information systems, and a customer-service mindset for collaboration across multidisciplinary teams in a fast-paced

Qualifications

• Experience managing financial processes in a university setting.
• Knowledge of procurement, reimbursement, travel, vendor management.
• Experience with payroll and personnel systems in complex organizations.
• Familiarity with grants, contracts, and sales and service processes.
• Ability to analyze data and support leadership decisions.
• Strong communication and collaboration across multidisciplinary teams.

Responsibilities

• Oversee administrative, financial, personnel, and event functions.
• Manage contracts, grants, and vendor relationships across portfolios.
• Coordinate budget planning, reconciliation, and reporting for $20M+ funding.
• Serve as liaison between leadership and university offices on awards.
• Ensure compliance with university policies and processes.

Skills

Financial management

Vendor management

Payroll systems

Interpersonal skills

Communication

Education

Bachelor's degree in Business Administration or Public Administration

Tools

Microsoft Office

Google Workspace

Asana

Slack

Box

Zoom

Notion

Calendly

Eventbrite

Canva

Job description

The UCLA Agile Visual Analytics Lab (AVAL) seeks an Operations Manager to lead administrative, financial, personnel, and events functions, supporting a portfolio over $20 million in funding. The role partners with leadership to ensure efficient operations and compliant processes.

The ideal candidate has strong analytical and communication skills, experience with university information systems, and a customer-service mindset for collaboration across multidisciplinary teams in a fast-paced