Operations Intern

David Zwirner; New York (NY); On-site; USD 19,000 - 28,000; Full time

Job summary

David Zwirner is seeking an Operations Intern to join the Operations team in New York. You will be involved in the day-to-day operations of a professional office environment, gaining exposure to essential administrative tasks within a leading contemporary art gallery.

The Winter/Spring internship runs January through April, from 10AM to 6PM, 2-3 days a week, with a minimum commitment of 3 months. Interns are paid NYC minimum wage of $17/hour and must reside in NY, NJ, or CT.

Qualifications

• Strong organizational abilities with attention to detail
• Excellent verbal and written communication skills
• Ability to provide a positive front desk experience and interact with staff and visitors
• Proactive problem-solving for office supplies, kitchen inventory, and admin tasks
• Proficient in Google Suite and comfortable with office equipment

Responsibilities

• Mail Distribution: Receive, sort, and distribute mail and packages.
• Inventory Management: Monitor and restock office supplies; track inventory levels.
• Kitchen Supplies: Manage ordering and restocking of food/beverages; keep kitchens stocked.
• Front Desk Support: Greet visitors and staff; direct guests and maintain a welcoming atmosphere.
• Administrative Support: Assist with day-to-day operations tasks as needed.

Skills

Organizational skills

Communication

Customer service

Problem solving

Google Suite

Tools

Google Workspace

Job description

David Zwirner has galleries in New York, Los Angeles, London, Paris, and Hong Kong, and represents more than eighty artists, estates, and foundations. Beyond its global exhibition program, the gallery is also active across publishing, print editions, podcasts, artist projects, and advisory services, offering team members exposure to the full breadth of its work.

Who will work well with us:

• The ideal candidate is someone who is passionate and interested in the arts/larger creative arena or is eager to learn. Previous experience and a background within the commercial art world is not required.
• We welcome all individuals entering the workforce, those moving into a new stage of their career or vocation, making a change, returning to work, and those wanting to learn and grow within the industry, to apply.

About the Opportunity

Operations Intern

David Zwirneris seeking an Operations Intern to work alongside our Operations team. Qualified candidates should be highly organized, responsible, and motivated, with an interest in gaining experience in the day-to-day functions of a professional office environment.

What you’ll do:

• Mail Distribution: Receive, sort, and distribute incoming mail and packages to the appropriate departments and individuals.
• Inventory Management: Monitor and restock office supplies. Track inventory levels and ensure that necessary items are ordered and maintained.
• Kitchen Supplies: Manage the ordering, tracking, and restocking of food and beverages for shared kitchen areas. Ensure that kitchens are consistently stocked and organized.
• Front Desk Support: Greet and assist visitors and staff as they enter the office. Direct guests to their destinations and provide a welcoming atmosphere at the front desk.
• Administrative Support: Assist with various administrative tasks as needed to support the operations team.

What we would like you to have:

• Organizational Abilities: Strong skills in managing and organizing tasks, with attention to detail in inventory tracking and mail distribution.
• Communication: Excellent verbal and written communication skills to interact effectively with staff, visitors, and vendors.
• Customer Service: Ability to provide a positive and professional front desk experience, addressing inquiries and directing visitors appropriately.
• Problem-Solving: Proactive in identifying and resolving issues related to office supplies, kitchen inventory, and general administrative tasks.
• Technical Proficiency: Proficient in Google Suite and comfortable using office equipment (e.g., printers, phone systems).

The Winter/Spring internship runs from January through April. The hours are 10AM – 6PM, 2-3 days a week. To ensure that our interns have a well-rounded and educational experience, we ask for a commitment of at least 3 months, with the possibility of an extension into the next season. All interns are paid NYC minimum wage of $17/hour. All candidates must be residents of NY, NJ, or CT. No lodging or commuting expenses will be provided.

David Zwirner is an Equal Opportunity Employer. The Gallery is firmly committed to equal employment opportunities in all facets of its operations. The Gallery makes decisions concerning hiring and terms and conditions of employment without regard to any characteristic protected by applicable law.