Operations & Human Resources Communications Specialist

Dormakaba USA, Inc.; Indianapolis (IN); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Vacation Time

Parental Leave

401k Match

Tuition Reimbursement

Learn and Grow Program

LinkedIn Learning

Job summary

dormakaba is seeking an Operations and Human Resources Communications Specialist based in Indianapolis, IN onsite. The role serves as the primary bilingual (Spanish/English) communications resource for operations and HR, including interpretation, translation, and executive support.

You will develop executive presentations and BI dashboards, coordinate leadership meetings, and ensure confidential handling of sensitive information while collaborating with across a fast-paced manufacturing

Qualifications

• Demonstrated experience handling confidential business and employee information.
• Experience coordinating leadership meetings and preparing exec-level materials.
• Bilingual Spanish/English proficiency for professional business use.

Responsibilities

• Provide executive administrative support and coordinate leadership meetings.
• Deliver verbal interpretation and written translation for operations and HR.
• Develop executive presentations, reports, and BI dashboards.
• Support employee relations, onboarding, and immigration documentation.
• Coordinate cross-functional communications and engagement initiatives.

Skills

Bilingual Spanish/English

Executive administrative support

Business communications

Project coordination

Employee relations support

Education

Bachelor's degree in business administration, Human Resources, Communications, Organizational Leadership, or a related field

Tools

ADP / HRIS

Job description

Position Overview

dormakaba is seeking an Operations and Human Resources Communications Specialist based in Indianapolis, IN (Onsite). The Operations and Human Resources Communications Specialist serves as the primary resource for bilingual (Spanish/English) operational and HR communications, including interpretation and translation. This role supports employee relations, coordinates leadership meetings, presentations, reports, meeting minutes, and action item tracking, and assists Human Resources Shared Services with employment eligibility and immigration documentation. Reporting to the Indianapolis Plant Manager, with a dotted-line relationship to the AVP, Human Resources Plant Leader, the position provides executive administrative support, confidential business services, and bilingual communication that enhances organizational effectiveness.

HIRING SALARY RANGE: Base Salary $70,000 - $90,000 (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with market data.) Please visit our career site for more information on benefits.

What you will do

• Provide executive administrative support to the Plant Manager by coordinating leadership meetings, preparing agendas, documenting meeting minutes, maintaining action item trackers, monitoring follow-up activities, and supporting strategic plant initiatives
• Serve as the primary bilingual (Spanish/English) communications resource, delivering verbal interpretation and written translation for operations, Human Resources, employee relations, investigations, training, policies, and plant-wide communications.
• Develop executive presentations, reports, dashboards, and business communications using Business Intelligence (BI) data and operational metrics to support leadership decision-making.
• Support Human Resources through employee relations, onboarding, training, policy communication, employment eligibility verification, immigration documentation, and the confidential handling of sensitive employee information.
• Partner with Operations, Human Resources, Environmental Health & Safety, Quality, and other functional leaders to coordinate communications, employee engagement programs, recognition events, and cross-functional initiatives while managing multiple priorities in a fast-paced manufacturing environment.

What we require

• 5+ years of progressively responsible experience providing executive administrative support, business communications, project coordination, or Human Resources support in a manufacturing or industrial environment
• Bachelor's degree in business administration, Human Resources, Communications, Organizational Leadership, or a related field
• Demonstrated experience handling highly confidential business and employee information, coordinating leadership meetings, and preparing executive-level presentations, reports, and business communications
• Advanced bilingual proficiency (Spanish/English) with the ability to provide accurate verbal interpretation and written translation in professional business and Human Resources settings
• Experience supporting employee relations, onboarding, employment eligibility verification, and immigration-related documentation is highly desirable

What we prefer

• Professional Human Resources certification (e.g., SHRM-CP, SHRM-SCP, PHR, or SPHR)
• Professional interpreter/translator training or certification (e.g., Bridging the Gap or equivalent)
• Experience using ADP or other Human Resources Information Systems (HRIS) to support employee records, onboarding, reporting, timekeeping, or other HR processes

What we offer

• Taking Care of our Employees on Day One with Medical, Dental, Vision, Life and Disability Insurance coverage options. No waiting periods!
• Your health is our priority, we offer Medical Wellness Programs to aid in your well-being
• Vacation and Personal Time Off
• We support your growing family; we provide Parental Leave for Moms and Dads!
• Wisely plan for your future with our 401k Matching plan beginning on Day One
• Supporting your career development with our Tuition Reimbursement Program
• Robust culture supporting internal advancement with our Learn and Grow Program
• 24/7 access to over 15,000 LinkedIn Learning courses to assist in your professional development and to expand on your individual interests.
• Employee Assistance Programs
• Voluntary Legal Insurance
• Unlimited Referral Reward Bonuses
• Corporate Discounts for shopping, travel and more!

Who we are

We are at the heart of every place that matters. From automatic doors to cloud-based access management - as a leading global provider in the access solutions market for schools, banks, airports, hospitals, hotels, and many more, we enable seamless movement within secure, safe, and sustainable places. With over 160 years of experience and a focus on excellence and innovation, we offer exciting opportunities to grow in an environment where you can make a real impact. At dormakaba, you are encouraged to take initiative, develop your skills, and build your career alongside 16,000 experts worldwide who are setting industry standards every day.

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