Operations & HR Office Leader

Northern Landscape Inc.; San Leandro (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Northern Landscape Inc. is seeking an experienced Office Manager to be the operational backbone of our office, owning systems, driving organization and accountability, and ensuring the admin/HR engine runs smoothly.

You will lead office operations, HR workflows, payroll coordination, and QuickBooks-based accounting, acting as the hub between ownership, field supervisors, and admin to keep priorities moving.

Qualifications

• 5+ years in Office Management or a similar role in a fast-moving service, construction, or landscape environment.
• Proficiency with QuickBooks; expertise in ADP and Microsoft Office/Google Workspace.
• Strong organizational, prioritization, and leadership abilities with accountability.
• Familiarity with HR basics (onboarding, file audits, postings/compliance) and safety/DMV/insurance coordination.
• Excellent written and verbal communication; Spanish bilingual is a plus (not required).

Responsibilities

• Own office operations and systems across scheduling, paperwork flow, vendor coordination, and logistics.
• Lead admin/HR workflow and ensure onboarding, I-9 audits, employee files, safety binders, and compliance.
• Coordinate payroll with ADP; verify timesheets and meal/rest compliance; basic reconciliations.
• Provide QuickBooks-based accounting support and maintain vendor files and AP/AR flows.
• Serve as hub between ownership, field supervisors, and admin to keep priorities moving.
• Maintain a professional, well-stocked office and support forms, supplies, and basic reporting.

Skills

Office management

HR coordination

Communication

Leadership

Spanish language

Tools

QuickBooks

ADP

Microsoft Office/Google Workspace

Job description

Northern Landscape Inc. is seeking an experienced Office Manager to be the operational backbone of our office, owning systems, driving organization and accountability, and ensuring the admin/HR engine runs smoothly.

You will lead office operations, HR workflows, payroll coordination, and QuickBooks-based accounting, acting as the hub between ownership, field supervisors, and admin to keep priorities moving.