Operations & Grants Manager, Research Institute

George-Mason-University; Fairfax (VA); Hybrid; USD 60,000 - 88,000; Full time

Benefits offered by this job

Hybrid Eligible

Job summary

The Office Manager for the Institute for Immigration Research (IIR) at George Mason University in Fairfax, VA, provides essential administrative and financial support to the center. You will coordinate with CHSS HR, assist with hiring and onboarding, manage budgets, and support event planning and communications.

Ideal candidates bring strong organizational skills, budgeting experience, and proficiency in MS Office and purchasing systems.

Qualifications

• High school diploma or equivalent.
• Minimum 3 years of experience in management or fiscal services.
• Knowledge of budgeting, financial management, and purchasing.
• Proficiency with Microsoft Office suite, Outlook calendar system, file management platforms, Adobe Acrobat, and Canva.
• Excellent interpersonal and communication skills, including writing clearly.
• Skilled at event coordination and promotion.
• Skilled at meeting/event coordination.
• Strong organizational abilities and time management.
• Ability to prioritize multiple tasks and meet deadlines.
• Demonstrated ability to troubleshoot problems independently.
• Ability to work occasional nights and weekends for IIR–hosted events.

Responsibilities

• Supports the Director with budgeting, forecasting, accounting, and Advisory Board reporting.
• Serves as IIR’s expert in purchasing and accounts payable processes.
• Serves as the point of contact for all purchasing needs in the IIR.
• Processes necessary hiring and paperwork of all staff and assists with onboarding new IIR staff.
• Ensures proper utilization of P-Card and eVA purchases.
• Reconciles all charges and submits for approval; and
• Manages the faculty affiliation process.
• Assists with grant management and proposal support for internal and sponsor guidelines.
• Coordinates, schedules, and manages agendas for IIR staff meetings and events.
• Oversees communication, website updates, and social media coordination.
• Manages work orders, records, and IT assets.
• Ensures CHSS policies compliance and staff training.

Skills

Budgeting

Purchasing

Microsoft Office

Outlook calendar

Event coordination

Communication

Time management

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

MS Excel

Canvas

Adobe Acrobat

Banner / VA eVA purchasing

Job description

The Office Manager for the Institute for Immigration Research (IIR) at George Mason University in Fairfax, VA, provides essential administrative and financial support to the center. You will coordinate with CHSS HR, assist with hiring and onboarding, manage budgets, and support event planning and communications.

Ideal candidates bring strong organizational skills, budgeting experience, and proficiency in MS Office and purchasing systems.