Operations & Front Desk Specialist - Office & Vendor Support

Foxconn E BG Group; Santa Clara (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Foxconn E BG Group is seeking a General Services Specialist to serve as the primary administrative and workplace services representative at the Santa Clara NPI Center. You will handle front desk duties, office operations, employee services, vendor coordination, travel arrangements, and meeting support to ensure a professional, efficient work environment.

The role requires a Bachelor's degree in a related field and a minimum of 3 years in General Services or Administrative Operations, with

Qualifications

• Bachelor's degree in Business Administration, Management, Hospitality Management, or a related field.
• Minimum 3 years of experience in General Services, Office Administration, Executive Administration, Reception, or Administrative Operations.
• Experience supporting manufacturing sites, NPI Centers, or EMS/electronics manufacturing is preferred.
• Strong communication, customer service, organization, and multitasking skills.

Responsibilities

• Provide front desk reception and administrative support, including greeting visitors, answering phone calls, handling mail and packages, managing visitor registration, and supporting meeting room reservations.
• Manage daily office operations, including office supplies, pantry, coffee room, washroom supplies, office equipment, stationery, and workplace services.
• Coordinate employee administrative services, including travel arrangements, hotel reservations, transportation, new hire onboarding logistics, badge requests, and employee support activities.
• Manage service vendors for office cleaning, pantry services, vending machines, office equipment, landscaping, pest control, and other administrative service contracts.
• Organize company meetings, employee events, training sessions, customer visits, and executive meetings, including conference room scheduling and event logistics.
• Ensure compliance with company administrative policies, workplace standards, and document management procedures.
• Process administrative invoices, maintain records, monitor budgets, and ensure compliance with company administrative procedures.
• Perform other administrative and site operational support duties as assigned.

Skills

Communication skills

Customer service

Organization

Multitasking

Vendor coordination

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office

SAP

Job description

Foxconn E BG Group is seeking a General Services Specialist to serve as the primary administrative and workplace services representative at the Santa Clara NPI Center. You will handle front desk duties, office operations, employee services, vendor coordination, travel arrangements, and meeting support to ensure a professional, efficient work environment.

The role requires a Bachelor's degree in a related field and a minimum of 3 years in General Services or Administrative Operations, with