Operations & Executive Coordinator

Rhythm and Truth; Fort Collins (CO); Híbrido; USD 37.000 - 45.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Two weeks paid vacation annually

Five floating holidays

Birthday day off

Colorado paid sick leave

Healthcare stipend

Professional development allowance ($|

Descripción de la vacante

Rhythm & Truth, a dynamic arts-focused organization, seeks an Operations & Executive Coordinator to partner with the Founder/CEO in Fort Collins and coordinate admin operations across a growing team. You will manage calendars, intake, communications, and systems to keep the organization running smoothly while collaborating with LA-based colleagues remotely.

The role emphasizes organization, problem solving, and proactive process improvements in a hybrid work environment with growth opportunities.

Formación

• At least 3 years of administrative or project coordination experience.
• Strong organizational and time-management abilities with attention to detail.
• Proficiency in Google Sheets and Google Workspace; able to manage spreadsheets and trackers.
• Tech-savvy with comfort learning new software and digital task management.
• Excellent communication, sound judgment, and independent problem-solving.

Responsabilidades

• Coordinate scheduling, client intake, communications, and daily operations across the team and partners.
• Manage calendars, priorities, and time-sensitive requests.
• Provide direct executive and administrative support to the Founder/CEO.
• Organize projects, track deadlines, and maintain systems using Google Workspace and Asana.
• Create spreadsheets, reports, trackers, and operational documentation.
• Identify opportunities to streamline workflows and improve efficiency.
• Collaborate with accounting and operations to support growth.

Conocimientos

Highly organized

Project coordination

Executive support

Problem solving

Communication skills

Emotional intelligence

Educación

Bachelor's degree in business or related field

Herramientas

Google Sheets

Google Workspace

Asana

Descripción del empleo

Join an Award-Winning Organization Making a Difference Through the Arts!

Are you exceptionally organized, tech-savvy, proactive, and passionate about making a meaningful difference? Do you love solving problems, improving systems, and keeping a growing organization running smoothly?

Rhythm & Truth is looking for an outstanding Operations & Executive Coordinator to work directly with our Founder/CEO and help support our growing creative arts therapy organization.

Founded in 2008, Rhythm & Truth uses music, art, dance/movement, and drama therapy to support mental health, emotional wellbeing, and human connection. We serve thousands of young people and families through partnerships with schools, healthcare organizations, and community agencies. With in-person programming across Southern and Northern California and Texas, along with virtual services throughout the United States, our work reaches diverse communities nationwide, with accessibility and representation at the heart of everything we do.

We're proud recipients of the 2026 SBA Los Angeles Small Business Person of the Year and SBA Ventura Business of the Year awards. From creative arts therapy in behavioral health settings to community drum circles, youth empowerment programs, and large-scale public events, our work is creative, collaborative, and anything but ordinary.

We're a small, passionate team doing big things—and we're looking for someone who wants to help us grow!

About the Role

This unique position combines administrative coordination, business operations, project management, and executive support. You'll work closely with our Founder/CEO in Fort Collins while collaborating virtually with our Los Angeles-based team.

What You'll Do

• Coordinate scheduling, client intake, communications, and daily operations across our clinical team and partner organizations.
• Manage calendars, competing priorities, and time-sensitive requests.
• Provide direct executive and administrative support to our Founder/CEO.
• Organize projects, track deadlines, and maintain systems using Google Workspace, Asana, and other software.
• Create and maintain spreadsheets, reports, trackers, and operational documentation.
• Identify opportunities to streamline workflows, solve problems, and improve efficiency.
• Collaborate with our accounting and operations team to support organizational growth.

What We're Looking For

Required Qualifications

• At least 3 years of relevant experience in administration, business operations, executive support, or project coordination.
• Exceptional organization, time management, and attention to detail.
• Strong Google Sheets and Google Workspace skills, including creating and managing spreadsheets and trackers.
• Confidence with technology, digital task management, and learning new software.
• Excellent communication, sound judgment, and independent problem-solving skills.
• Strong emotional intelligence, self-awareness, and adaptability, including the ability to receive feedback constructively, take ownership of mistakes, and navigate changing priorities calmly and efficiently.
• A proactive, collaborative, and solutions-oriented approach, with excellent professionalism, empathy, and a commitment to person-centered service.

Preferred Qualifications

• Experience with Asana, project management, healthcare administration, or scheduling software.
• Bachelor's degree in business, management, or a related field (not required).
• Multilingual abilities, particularly Spanish or Mandarin.
• Experience with mission-driven organizations, mental health, education, or human services.

Why Work With Us?

At Rhythm & Truth, your work has a direct impact on the people and communities we serve. You'll join a creative, compassionate, award-winning organization where your ideas matter and your contributions are valued.

You'll work closely with our founder, help shape our systems and future growth, and have opportunities to advance into greater operational leadership as our organization expands.

Compensation, Schedule & Benefits

• Pay: $27–$33/hour, depending on qualifications and experience.
• Schedule: Monday–Friday, 9:00 AM–6:00 PM Mountain Time (8:00 AM–5:00 PM Pacific), with a one-hour unpaid meal break; 40 paid hours per week.
• Location & Hybrid Schedule: This is a Fort Collins-based hybrid position, with two in-person workdays per week collaborating directly with our Founder/CEO and three remote workdays. The hybrid schedule may evolve based on organizational needs.
• Employment: Full-time, hourly/nonexempt W-2 position.
• Benefits & Perks: Two weeks of paid vacation annually, five floating paid holidays of your choice to honor personal, cultural, or religious observances, one additional paid day off for your birthday each year, Colorado-required paid sick leave, applicable state family and medical leave benefits, and a healthcare stipend. Employees also enjoy complimentary access to eligible Rhythm &Truth trainings, a $300 annual professional development allowance, a flexible hybrid work environment, and opportunities for professional growth and advancement within an award-winning organization.
• Anticipated start: January 2027.

Rhythm &Truth is an equal opportunity employer committed to fostering an inclusive, respectful workplace. Reasonable accommodations are available throughout the hiring process.

Changing the narrative one beat at a time.