Operations Excellence Data & Information Coordinator

INEOS Olefins & Polymers USA, LLC; Pasadena (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

INEOS Oxide seeks an Operations Excellence Data & Information Coordinator to support the plant's administrative and information workflows at our Bayport/US operations. You will ensure smooth operations, coordinate meetings, and manage confidential material for site leadership.

Responsibilities include preparing PowerPoint materials for executive meetings, coordinating calendars, and assisting with site events, travel, and SAP/SharePoint-based tasks.

Qualifications

• Minimum 5 years of administrative experience.
• Associates degree or higher.
• Strong MS Office skills and attention to detail.

Responsibilities

• Provide daily support to associated levels of the organization.
• Coordinate executive level meetings.
• Handle highly sensitive and confidential material and information.
• Assist in preparation of PowerPoint-based presentation materials for executive level meetings.
• Manage customer visits and events and travel arrangements for site leadership.
• Maintain control of costs within assigned budgeted projects.

Skills

Microsoft Office

Power BI

SAP

SharePoint

Communication

Organization

Education

Associate degree or higher

Tools

SAP

SharePoint

Power BI

Job description

Company:

INEOS Oxide Interested in joining a winning team? A team whose employees share in the ownership of the business and are empowered to make a difference?

Organizational context and job purpose

INEOS Organization: INEOS is a global manufacturer of petrochemicals, specialty chemicals and oil products. It comprises 15 businesses each with a major chemical company heritage. Its production network spans 65 manufacturing facilities in 16 countries throughout the world. INEOS products make a significant contribution to saving life, improving health and enhancing standards of living for people around the world. Its businesses produce the raw materials that are essential in the manufacture of a wide variety of goods: from paints to plastics, textiles to technology, and medicines to mobile phones - chemicals manufactured by INEOS enhance almost every aspect of modern life.

Business Context

INEOS Oxide is one of the most diverse, dynamic and successful businesses within INEOS. We operate 5 manufacturing sites in Europe and North America (Antwerp BE, Köln DE, Lavéra FR, Plaquemine US, Bayport, US). We produce a broad range of 200+ products which spread across five key value chains (Ethylene Oxide, Propylene Oxide, Oxoalcohols, Acetic Acid, and ENB), and on many of our products we are the European market leader. Our total manufacturing capacity is above 3 million tonnes per annum generating an annual EBITDA of ~300 M€.

INEOS Oxide is an energetic business which is growing actively on a global level, with projects to extend our production base to new sites in North America and Asia in addition to continued investment on our existing platforms. We are committed to resourcing the Procurement team accordingly to deliver on this ambitious growth agenda.

Purpose of the Job

The Operations Excellence Data & Information Coordinator supports organizational efficiency by ensuring smooth operations, enhancing productivity, and additional tasks as assigned.

Internal and External Factors

The most important internal factors influencing the Operations Excellence Data & Information Coordinator job include organizational culture, team dynamics, and internal processes or systems, which require adaptability and effective communication. External factors involve industry trends, technology advancements, and regulatory requirements, influencing the need for continuous skill development and compliance.

Accountabilities

• Production/Maintenance Coordinator as needed when equipment preparation is not completed per schedule.
• Ensure priority of work is understood by Execution Forces for planned work and schedule breaker work.
• Proactively communicate changes in schedule to impacted groups.
• Communicate with Scheduler and Production/Maintenance Coordinator to ensure prioritization of scheduled work aligns with business needs and provide work execution updates for schedule progression.
• Communicate with SHE group about work that could affect environmental requirements and incorporate SHE needs in work scope.

Cost Control Skills/Competencies

• Safety: Maintain and control the safe and efficient operation of the production unit using established operating disciplines and procedures.
• Ensure safety and environmental compliance is achieved.
• Understand and lead by example for all safety and environmental programs.
• Maintain safety as the highest priority of the plant.
• Maintain the 20 Principles of Safety. Conduct routine AsCare tours and participate in audits.
• Adhere to and uphold all safety policies and standards.

Job Responsibilities

• Provide daily support to associated levels of the organization.
• Coordinate executive level meetings.
• Handle highly sensitive and confidential material and information.
• Assist in preparation of PowerPoint-based presentation materials for executive level meetings. This includes reviewing the material for errors and maintaining a strict formatting standard, throughout.
• Manage customer visits and entertainment events.
• Reconciliation of business expenses, as requested, for site leadership and reports.
• Maintain control of costs within assigned budgeted projects.
• Restock reserves of INEOS gear for customers.
• Manage the approval process and set up regular and irregular departmental invoices for payment in SAP, including entering service entries and good receipts.
• Submitting purchase requisitions for materials in SAP.
• Alternate approver in SAP for Site Manager.
• Manage the leadership's calendars and scheduling of appointments.
• Format and send formal correspondence site wide.
• Manage time appropriately to address site needs.
• Arrange equipment/facilities for meeting (lunches & refreshments, if required).
• Register employees for required training courses.
• Work with vendors on purchasing various items.
• Coordinate the selection of promo items, safety gifts, employee recognition gift.
• Manage Community Outreach.
• Manage and Execute Site events, (Site Appreciation Lunches, Breakfast with Santa, etc.).
• Manage the Operations SOP Repository.
• Manage the Bayport Intranet Site.
• Manage Site EnPlug TV.
• Site Support on Site projects for Asset Care as needed.
• Manage Operations Building/Office renovations.
• Manage the FRC Program for visitors in admin building.
• Scribe in EOC during Emergency Incidents.
• Manage sending gifts/flowers to employees as needed.
• Manage the office supplies.
• Manage Site/Employee Recognitions/Retirements.
• Work on ad-hoc projects as assigned.

Level of Education & Experience in general

A minimum of 5 years' administrative experience Associates Degree or higher.

Technical Skills

Strong computer skills include proficiency in the use of Microsoft Office Suite of products including Outlook, Word, PowerPoint, and Excel. Preferred knowledge of Power BI. Knowledge of SAP and SharePoint functionalities.

Additional Skills

• Strong organizational skills with an ability to manage multiple tasks, priorities and deadlines. This includes regular and irregular/special tasks.
• Fluent in the use of travel websites to book travel, hotels, etc.
• Quick learner, able to learn new tasks independently.
• Strong verbal and written communication skills with internal and external clientele.

Behavioral Skills

Maintain full confidentiality of discussions, documents, etc. Team player with strong interpersonal skills with an ability to work with others in the department and across the business from analysts to engineers to commercial managers to board-level executives. Able to work with minimal supervision and an ability to handle ambiguity in assignments, using personal initiative to resolve issues. Able to manage multiple tasks and priorities. Works independently, receives minimal guidance; acts as a resource for colleagues with less experience.

Outside Light Work:

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The worker is subject to inside environmental conditions: Protection from weather conditions, but not necessarily from temperature changes. The worker is subject to outside environmental conditions: No effective protection from the weather. The worker is subject to both environmental conditions: Activities occur inside and outside. The worker is subject to extreme heat: Temperatures above 100 degrees F for periods of more than one hour. The worker is subject to noise: There is sufficient noise to cause the worker to shout in order to be heard above the ambient noise level undefined. Inside: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Subject to inside environmental conditions: Protection from weather conditions, but not necessarily from temperature changes. Employee must have the ability to see written documents, computer screens, and to adjust focus. Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication and to make discriminations in sound.

PERFORMANCE INDICATORS

• Achieve SHE metric targets for safety and environmental incidents.
• Meet or exceed plant production goals.
• Meet or exceed production supply reliability.
• AsCare, 20P, MOC/PSM compliance achieved.
• Meet or exceed efficiency targets.
• Completion of assigned action items.
• Achieve plant department and personal metrics as defined in annual performance assessment.

Culture and Values

Our culture is one of honesty and integrity with an emphasis on safety, health and environmental performance. On our team, people are acknowledged for embracing new practices that help create real value for customers. INEOS is a world class chemical company whose products touch every aspect of modern day life. Our company is comprised of 36 businesses with 194 sites in 29 countries throughout the world. We also have interests in consumer brands and sports on a global level. Safety is our number one core value. We also take pride in our culture of diversity, inclusion, sustainability and giving to the communities in which we live. To learn more about our company and the story of our heritage, go to www.ineos.com.