Operations Coordinator (SJF)

The Stryker Johnston Foundation - Kalamazoo, MI; Grand Rapids (MI); Hybrid; USD 50,000 - 70,000; Full time

Job summary

The Stryker Johnston Foundation, based in Kalamazoo, Michigan, seeks a full-time Operations Coordinator to support the Executive Director and Grant Program Manager. You will assist with grant programs, internal operations, scheduling, invoicing, and communications with grant partners.

A strong emphasis on trust-based grantmaking and process improvement guides the role. Ideal candidates have an associates degree, 2-4 years office experience, and excellent communication skills.

Qualifications

• Associates degree in business or related field or equivalent work experience.
• 2-4 years of progressively more responsible experience in an office environment.
• Excellent written, oral, and interpersonal communication skills.
• Strong computer and software skills including word processing, spreadsheets, and databases.
• Experience working with nonprofit organizations, event planning, web platforms, and databases.

Responsibilities

• Review and respond to general foundation inquiries.
• Provide support to Executive Director and Grant Program Manager with scheduling and administrative tasks.
• Draft agendas, plan meetings, arrange refreshments and room setup/breakdown, and manage travel itineraries.
• Coordinate tasks with professional services contractors and process invoices.
• Update website and online service platforms, draft e-newsletters, and maintain grant management systems and databases.
• Provide customer support to grant applicants and partners, and assist with grant reviews and reporting.

Skills

Oral & written communication

Organizational skills

Project coordination

Independent work

Attention to detail

MS Office / database familiarity

Education

Associates degree in business or related field

Tools

Word processing

Spreadsheets

Database applications

Web platforms

Job description

The Stryker Johnston Foundation (the foundation) is a private family foundation based in Kalamazoo, Michigan. We partner with organizations and initiatives working to strengthen and build thriving, equitable communities. We envision a world where everyone has the opportunity to live a safe, healthy, productive and fulfilling life. Currently, we invest in and collaborate with organizations and initiatives working towards the elimination of intergenerational poverty in Kalamazoo County, Michigan. We strive to implement a trust-based approach to grantmaking. With a focus on place-based investing, we seek to build durable relationships with our grant partners. Please visit our website at www.strykerjohnstonfoundation.org to learn more about our funding priorities and grantmaking program.

About the Role

We seek to hire a full-time Operations Coordinator to join our small, nimble team. The Operations Coordinator will support the Executive Director and Grant Program Manager to effectively implement grant programs and initiatives to carry out the foundation’s mission. This team member will support internal operations and provide direct customer support to grant applicants, grant partners, and other community partners. The Operations Coordinator will support continuous improvement of internal processes to assist the foundation with reaching its goals and creating greater efficacy and impact.

Primary Roles and Responsibilities Include

General Administrative Duties

• Review and respond to general foundation inquiries.
• Provide support to Executive Director and Grant Program Manager with scheduling and other administrative tasks.
• Coordinate meeting preparation by drafting agendas and materials, coordinating meeting details/information, planning and ordering refreshments and room set-up/breakdown.
• Coordinate travel arrangements and prepare itineraries as needed.
• Coordinate tasks with professional services contractors.
• Process invoices.
• Update website, draft e-newsletters, and maintain other online service platforms.
• Assist with other foundation programs and initiatives.
• Provide customer support to grant applicants and grant partners.
• Coordinate correspondences with grant partners on reporting and other administrative matters.
• Provide support for grant reviews, assessments, and reports.
• Support grant processing and reporting.
• Assist with compiling and organizing information collected through evaluations.
• Maintain and update grant management system and other databases.
• Maintain and update all grant related files and documentation for regulatory compliance.

We Are Looking For Someone Who Is

• A self-starter and is comfortable working independently with limited supervision.
• A detail-oriented project manager who consistently meets deadlines.
• Dedicated to continuous reflection and learning and maintains a sense of humor and adaptability.
• Committed to working with integrity in all aspects of their work, building and maintaining trust with the team and partners, and respects confidentiality.
• Passionate about trust-based grantmaking and transformational philanthropy.

What You Will Need (Knowledge/Skills/Experience)

• Alignment with the mission and vision of the foundation. Commitment to the Foundation’s grantmaking guiding principles.
• Associates degree in business or related field or an equivalent combination of training and relevant work experience.
• At least 2-4 years of progressively more responsible experience in an office environment.
• Excellent written, oral, and interpersonal communication skills.
• Strong computer and software skills (including word processing, spreadsheet and database applications).
• Experience working with nonprofit organizations, event planning, web platforms, and database applications.
• Good judgment, attention to detail, strong organizational skills, ability to manage multiple competing tasks and deadlines and to work independently and in teams.

Working Conditions

• Professional office environment with some opportunities for remote work.
• Typical work hours between 8:00 am-5:00 pm ET, with occasional evening and weekend work.
• Fluctuating workload due to various deadlines and cyclical processes.
• Extensive keyboard and computer monitor use.
• Exposure to sensitive and confidential information.
• Local travel in personal or foundation vehicle to attend meetings.

Compensation

• Competitive salary (commensurate with qualifications and experience) and benefits package, including a 401k plan, health and dental insurance, paid time off, and annual professional development opportunities.
• Salary range: $50,000-70,000

We are an equal opportunity employer and strongly encourage applicants with diverse identities, backgrounds, and life experiences to apply.

Applications will be accepted until May 3 2019.