Operations Coordinator - Shipping/Receiving Clerk

Nokia; San Jose (CA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health and dental benefits

Paid time off

Employer-sponsored retirement plan

Tuition assistance

Job summary

Nokia in San Jose, CA is hiring a Shipping and Receiving Clerk to ensure accurate and timely movement of materials for domestic and international factory logistics. You will support production schedules by safely operating equipment and maintaining compliance with safety and quality standards.

Responsibilities include preparing export documents, verifying PO receipts, logging inventory movements in our ERP, and communicating shipment status to internal teams.

Qualifications

• High school diploma, GED, or equivalent required.
• 1–3 years of shipping/receiving experience, with international logistics exposure.
• Forklift certification preferred; safety with hazardous materials knowledge.
• Experience with ERP or inventory systems (SAP, Oracle, NetSuite) is a plus.
• Ability to lift up to 50 lbs. and stand for extended periods.
• Strong attention to detail and cross-departmental communication.

Responsibilities

• Prepare and verify international shipping paperwork and export documents.
• Move materials using forklifts and equipment safely.
• Process inbound/outbound shipments and inspect for damage.
• Track purchase orders and coordinate with procurement on late deliveries.
• Update shipment status with internal customers and log inventory movements.

Skills

Forklift Certification

Attention to detail

Cross-department communication

Safety compliance

Education

High school diploma or GED

Tools

SAP

Oracle

NetSuite

Job description

We are seeking an organized, detail-oriented Shipping and Receiving Clerk to join our manufacturing team. You will handle the accurate and timely movement of incoming materials and outgoing products, with a focus on both domestic and international factory logistics. The ideal candidate thrives in a fast-paced environment, possesses strong technical compliance knowledge, and safely operates machinery to maintain seamless production schedules.

International Shipping & Trade Compliance

• Export Documentation: Prepare and verify critical international shipping paperwork, including commercial invoices, packing lists, certificates of origin, and customs declarations.
• Trade Compliance: Ensure all outgoing and incoming international shipments adhere fully to global trade regulations and compliance standards to avoid factory delays.

Hazardous Materials & Equipment Operation

• Hazmat Handling: Safely handle, log, and process hazardous chemical shipments, preparing all required hazardous goods paperwork according to safety guidelines.
• Material Movement: Safely operate forklifts and other material handling equipment to move hazardous chemicals and standard goods between the receiving dock, staging areas, and storage zones.

Shipping, Receiving & Procurement Tracking

• Inbound & Outbound Logistics: Process domestic and international shipments, verify received goods against purchase orders, and inspect freight for damage.
• PO Oversight: Track open purchase order receipts daily and proactively follow up with the procurement team regarding late deliveries that could impact production schedules.

Communication & System Management

• Internal Updates: Proactively track and communicate real-time shipment status updates to internal customers for both inbound raw materials and outbound finished goods.
• Data Entry: Utilize internal logistics software to scan barcodes, log inventory movements, and maintain precise digital tracking.

Key Skills And Experience

• License/Certification: Valid Forklift Certification highly beneficial upon hire, with a proven track record of safely handling hazardous chemicals and heavy materials.
• Education: High school diploma, GED, or equivalent required.
• Logistics Experience: 1-3 years of experience in shipping and receiving, with specific exposure to international factory logistics.
• Technical Compliance: Proven familiarity with international shipping processes, customs documentation, and hazardous goods paperwork.
• Systems Experience: Experience using an ERP or inventory management system is highly beneficial (e.g., SAP, Oracle, NetSuite).
• Physical & Soft Skills: Ability to lift up to 50 lbs., stand for extended periods, demonstrate sharp attention to detail, and maintain strong cross-departmental communication

About Us

Advancing connectivity to secure a brighter world. Nokia is a global leader in connectivity for the AI era. With expertise across fixed, mobile and transport networks, powered by the innovation of Nokia Bell Labs, we're advancing connectivity to secure a brighter world. Learn more about life at Nokia.

Our recruitment process

We act inclusively and respect the uniqueness of people. Our employment decisions are made regardless of race, color, national or ethnic origin, religion, gender, sexual orientation, gender identity or expression, age, marital status, disability, protected veteran status or other characteristics protected by law. We are committed to a culture of inclusion built upon our core value of respect.

The length of the recruitment process may vary depending on the specific role's requirements. We strive to ensure a smooth and inclusive experience for all candidates. Discover more about the recruitment process at Nokia.

About The Team

• Corporate Retirement Savings Plan
• Health and dental benefits
• Short-term disability, and long-term disability
• Life insurance, and AD&D - Company paid 2x base pay
• Optional or Supplemental life and AD&D insurance (Employee/Spouse/Child)
• Paid time off for holidays and Vacation
• Employee Stock Purchase Plan
• Tuition Assistance Plan
• Adoption assistance
• Employee Assistance Program/Work Life Resource Program

The above benefits exclude students.

Disclaimer for US/Canada

Nokia Maintains broad annual base salary ranges for its roles in order to account for variations in knowledge, skills, experience and market conditions, and with consideration to internal peer equity. Check the salary ranges in the job info section for this role.

All North America job posts will post for a minimum of 7 calendar days and up to 180 days or until candidate/s identified.