Operations Coordinator- Service (Evansville) TK Elevator Corporation

thyssenkrupp Elevator; Evansville (IN); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) retirement plan with company  匹

Tuition reimbursement

Employee Assistance Program (EAP)

Paid time off

Job summary

TK Elevator in Evansville, IN is seeking an experienced Operations Coordinator- Service to handle administrative duties for the service operations group. You will support payroll, accounts payable, vendor management, and data reporting while coordinating with dispatch and field staff.

The role involves maintaining documentation, processing safety audits, and assisting with IT equipment and device management across the service department. Strong organizational skills are essential.

Qualifications

• Must have a high school diploma or GED, or a short technical certificate, or 3–6 months of related admin training.
• Some elevator repair administrative experience is preferred.
• Oracle database knowledge is a plus.

Responsibilities

• Performs Install Base maintenance as needed and creates safety inspection tickets.
• Updates on-call lists and notifies Dispatch daily; checks in/out technicians and communicates with Dispatch and supervisors.
• Provides status to National Accounts and customers on open work orders and completed callbacks; updates monthly work order numbers.
• Liaisons between branch operations and regional dispatch; maintains shared calendars for dispatch with field attendance and work scheduling.
• Tracks operations systems and tool audits.
• Assists mechanics with IT downloads and data entry into systems; orders phones and tools for service department.
• Supports safety meetings and maintains documentation.
• Completes manual payroll entry forms and DVR processing; corrects costs.
• Creates parts requisitions and receives parts; reviews invoices awaiting payment.
• Runs reports for Service Manager (Account History, pre-invoicing, high-profile accounts, etc.).
• Sends copies of down payment checks to regional AR; submits checks to lockbox.
• Creates safety inspection tickets and ensures they’re not misclassified as PM tickets.
• Assigns tickets to mechanics as needed.
• Compiles data for legal (First Report of Incidents, etc.).
• Prepares badging applications and orders uniforms.
• Prepares special reports for high-profile customers with updates and requests for information.
• Reviews Work in Progress reports and submits to regional billers.
• Reviews invoice on-hold reports and coordinates with Regional Procurement to fix.
• Opens and distributes mail and faxes.
• Codes AP invoices and forwards to Oracle Invoice email.
• Manages vehicles and submits change forms to LeasePlan.

Education

High school diploma or GED; or 1-year certificate from college/technical school; or 3-6 months related admin training

Some elevator repair administrative work

Oracle database knowledge

Tools

Oracle database

Job description

Who we are

TK Elevator (TKE) is a world-leading innovator in vertical transportation and urban mobility. From engineering and installation to maintenance and digital transformation, we support all mobility systems, elevators, escalators, walkways, stairlifts and boarding bridges on any platform, at any time. With digital platforms like AGILE and the IoT platform MAX, we enable smarter, safer urban movement.With more that 50,000 employees, and 1,000+ global support centers, we are moved by what moves people.

TKE – Move Beyond.

TK Elevator

TK Elevator is currently seeking an experienced Operations Coordinator- Service in Evansville, IN.

Responsible for performing all administrative duties associated with the service operations department so that the department functions efficiently and cost effectively.

ESSENTIAL JOB FUNCTIONS:

• Performs Install Base maintenance as needed. Creates safety inspection tickets.
• Updates on-call lists, sends detailed notification to Dispatch daily. Checks technicians in/out, sends down car listing and communicates information to Dispatch and supervisors.
• Provides status to National Accounts and customers on open work orders and completed callbacks. Updates evening ticket with the monthly work order number.
• Acts as liaison between the branch operations and regional dispatch; maintains shared calendars for dispatch with field attendance and work scheduling. Reviews open ticket reports and submits to dispatch.
• Tracks Operations systems and tool audits.
• Assists mechanics with information technology downloads, on mobile devices and info into other Systems, ordering brochures and tools. Orders new phones and replacements for the service department. (N/A if branch has office manager.)
• Assists managers with safety meetings and maintains documentation. (N/A if branch has office manager)
• Completes manual payroll entry forms, includes daily DVR processing and cost corrections.
• Creates parts requisitions and receives parts. Reviews weekly report of un-received invoices.
• Performs research and review for Service Manager which may include running Account History reports, weekly pre-invoicing reports, high profile service account reports, Work in Process, Routing, TK Exact, missed service reports, sick unit reports, researching billable calls.
• Sends copy of down payment checks to regional Accounts Receivable. Submits checks sent to branch for service to lockbox.
• Creates safety inspection tickets. Monitors pre-invoicing report to ensure Safety Inspections are not being processed as Preventative Maintenance Tickets/Manual tickets.
• Assigns tickets to mechanics, as needed.
• Compiles data/information for legal for First Report of Incidents and/or lawsuits (copies of contracts, tickets, and requested data) (assist office manager and/or contract sales admin to compile the required documentation).
• Prepares badging applications and tracking; orders uniforms for service (if not ordered by warehouse).
• Prepares special reports for high profile customers and provides National Accounts with updates and Requests for Information.
• Reviews Work in Progress report (weekly) and submits to regional billers.
• Reviews invoice on-hold reports and works with the Regional Procurement Department to correct.
• Opens and distributes mail and faxes. (N/A if office has office manager)
• Codes local Accounts Payable invoices and forward to Oracle Invoice email. (N/A if branch has office manager)
• Manages vehicles and submits change forms to LeasePlan. (N/A if branch has office manager or warehouse supervisor)

EDUCATION & EXPERIENCE:

• High school diploma or GED (general education degree); or one-year certificate from college or technical school; or three to six months related experience and/or training in basic business administration
• Some elevator repair administrative work preferred
• Oracle database knowledge

What makes us special

At TK Elevator, we offer more than just a role, we offer a place to grow, thrive, and make an impact.

Provided they meet all eligibility requirement under the applicable plan documents, employees will be offered

• Medical, dental, and vision coverage
• Flexible spending accounts (FSA)
• Health savings account (HSA)
• Supplemental medical plans
• Company-paid short- and long-term disability insurance
• Company-paid basic life insurance and AD&D
• Optional life and AD&D coverage
• Optional spouse and dependent life insurance
• Identity theft monitoring
• Pet insurance
• Company-paid Employee Assistance Program (EAP)
• Tuition reimbursement
• 401(k) Retirement Savings Plan with company match: Employees can contribute a portion of their pay on a pre-tax or Roth basis. The company provides a dollar-for-dollar match on the first 5% contributed.

Additional benefits include:

• 15 days of vacation per year
• 11 paid holidays each calendar year (10 fixed, 1 floating)
• Paid sick leave, per company policy
• Up to six weeks of paid parental leave (available after successful completion of 90 days of full-time employment)

Eligibility requirements for these benefits will be controlled by applicable plan documents. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies.

TK Elevator is an equal opportunity employer and committed to diversity. Qualified applicants will receive consideration for employment without regard to age, gender, race, color, religion, sexual orientation, gender identity, national origin, disability, and veteran status or any other protected status required by applicable law.

Applicants with disabilities who require reasonable accommodation in connection with the application process are encouraged to email us directly at [e-mail] or call 1-844-427-5461.

Important note:

TK Elevator is committed to a prejudice-free and diverse working environment with equal opportunities. We welcome applications from everyone we continously work towards an inclusive and barrier-free reality. Please do reach out to us and we will work on individual solutions tailored to you.

TKE – Move Beyond