Operations Coordinator, International Program

Andrew Carnegie Foundation; New York (NY); On-site; USD 85,000 - 90,000; Full time

Benefits offered by this job

Employer-paid health insurance

Retirement plan contribution

Generous paid time off

Job summary

The Andrew Carnegie Foundation seeks an Operations Coordinator to support the Vice President and coordinate international program activities. The role emphasizes proactive, detail-oriented administration with an interest in international affairs.

Ideal candidates will manage meetings, budgets, and grant-related materials, while maintaining program records and supporting due diligence. This position offers benefits and entry into a global-focused program.

Qualifications

• Undergraduate degree or equivalent administrative experience.
• Experience in AI-assisted research, applications, and ethical considerations.
• Excellent organizational and communication abilities.
• Interest in foreign affairs and global issues.

Responsibilities

• Assist the vice president in departmental management, planning and communication.
• Organize meetings, timelines and budgets.
• Draft, edit, and proofread correspondence, memos, and talking points.
• Prepare grant-related materials for internal and board meetings.
• Serve as the point of contact for the international program.
• Conduct data gathering to produce annual review and strategy updates.
• Support due diligence in grant making and follow up deadlines to ensure completion.
• Monitor and maintain the program budget and annual administrative budgets.
• Provide administrative support including travel, scheduling, and expense reporting.
• Process invoices and consultant contracts.
• Maintain organized program files and records.
• Identify workflow improvements and propose solutions.
• Coordinate onboarding of new international program staff.

Job description

Overview:

The Andrew Carnegie Foundation, originally established as Carnegie Corporation of New York, was founded in 1911 by Andrew Carnegie. Today, our funding supports the issues that Carnegie considered most important: education, democracy, and peace.

Our grantmaking is grounded in Andrew Carnegie’s vision to do “real and permanent good in the world.”

About the International Program:

The International Program is rooted in Andrew Carnegie’s founding vision - to advance peace as both the absence of armed conflict and the creation of conditions that sustain nonviolent growth and change. In an era of multidimensional crises - ranging from wars and migration pressures to disruptive technologies. The program seeks to catalyze peace through integrated, evidence-based approaches that bridge knowledge and action.

Position Summary:

The Operations Coordinator will report to and provide administrative support to the Vice President and coordinate all international program department-wide activities. The ideal candidate will be proactive, curious, detail oriented, and possess knowledge of, or interest in international affairs.

Responsibilities:

• Assist the vice president in departmental management, planning and communication.
• Organize meetings, projects, timelines and budgets
• Draft, edit, and proofread correspondence, memos, talking points; grant-related material, and talking points.
• Prepare grant-related materials for internal meetings and board meetings.
• Serve as the point of contact for the international program, handling inquiries with discretion and sound judgment.
• Conduct data gathering with program directors/officers and vice president to produce the annual review and updating program strategy paper.
• Work with the vice president and program staff to support efficient and effective due diligence in grant making, including the review of all program materials for approvals, and follow up of all items to ensure deadlines are met.
• Monitor and maintain the program budget and work with vice president and program staff in developing and monitoring annual administrative budgets.
• Provide administrative support to vice president, including for travel, scheduling, correspondence, expense reporting and grants management.
• Monitor status of proposals, circulate proposals for internal review, communicate with prospective grantees, and oversee program consultancies and their payments.
• Process invoices and consultant contracts.
• Maintain organized, accurate program files and records.
• Identify opportunities to improve workflows and propose practical solutions.
• Serve as point of contact to coordinate onboarding of new international program staff.
• Perform miscellaneous duties as required.

Skills:

• Excellentorganizational and interpersonal skills.
• Superior written and verbal communication skills.
• Discretion; initiative; flexibility, and good judgment.
• Digitally savvy.
• Undergraduate degree or minimum five years administrative experience.
• Experience in AI-assisted research, applications, and ethical considerations.
• Knowledge of or interest in issues of foreign affairs.

Benefits:

• Employer-paid health insurance, including medical, dental, life, and short-term disability, plus a substantial contribution to a retirement plan account, wellness program, and a generous paid time off program.
• Corporate discounts.

Salary Range:

$85,000 - $90,000. New hires are typically brought into the organization between the minimum to midpoint of the salary hiring range posted depending on qualifications, experience, and internal equity.

The Andrew Carnegie Foundation is an equal opportunity employer committed to complying with all federal, state and local equal employment opportunity (“EEOC”) laws. The Andrew Carnegie Foundation strictly prohibits discrimination against any employee or applicant for employment because of the individual’s race, creed, color, sex, religion, national origin, age, sexual orientation, height and weight, disability, and any other characteristic protected by law. The Corporation abides by all applicable rules and regulations in its recruiting and employment practices including the Americans with Disabilities Act (ADA) and state disability laws.

Qualified candidates will be contacted for an interview.