Operations Coordinator I- Smith Clinic

Harris Health; Houston (TX); Hybrid; USD 42,000 - 60,000; Full time

Job summary

Harris Health is seeking an Operations Coordinator I to provide administrative support for a department and assist with coordinating projects and programs. You will help with development, implementation, maintenance, and evaluation of initiatives.

The role involves coordinating meetings, events, data collection, reporting, and maintaining related databases. Telecommute eligibility is noted; a flexible work schedule is available to support department goals.

Qualifications

• Bachelor's Degree with 2 years work experience in an advanced secretarial position or in an office management position; work history in medical/educational related environment preferred. Program/project management experience preferred.
• Or: Associate's Degree with 4 years work Experience in an advanced secretarial position or 2-3 years in office management position; work history in medical/educational related environment preferred. Program/project management experience preferred.
• Or: High School Diploma or GED with 6 years Work Experience in an advanced secretarial or two to three (2-3) years in office management position; work history in medical/educational related environment preferred. Program/project management experience preferred.

Responsibilities

• Provide administrative support for a department and assist with coordinating assigned projects and programs.
• Coordinate administrative activities related to assigned projects/programs; plan and implement events.
• Manage project/program logistics and schedule meetings, conferences, and educational activities.
• Develop and disseminate program/project materials; communicate for project/program.
• Data collection, reporting, and maintenance of databases to support program activities.

Skills

Verbal communication

Public speaking

Writing

Education

Bachelor's Degree with 2+ years experience in advanced secretarial/office management

Associate's Degree with 4+ years experience in advanced secretarial/office management

High School Diploma or GED with 6+ years experience in advanced secretarial/office management

Tools

MS Word

Typing 30 WPM

Job description

About Us

Harris Health is the public healthcare safety-net provider established in 1966 to serve the residents of Harris County, Texas. As an essential healthcare system, Harris Health champions better health for the entire community, with a focus on low-income uninsured and underinsured patients, through acute and primary care, wellness, disease management and population health services. Ben Taub Hospital (Level 1 Trauma Center) and Lyndon B. Johnson Hospital (Level 3 Trauma Center) anchor Harris Health's robust network of 39 clinics, health centers, specialty locations and virtual (telemedicine) technology. Harris Health is among an elite list of health systems in the U.S. achieving Magnet® nursing excellence designation for its hospitals, the prestigious National Committee for Quality Assurance designation for its patient-centered clinics and health centers and its strong partnership with nationally recognized physician faculty, residents and researchers from Baylor College of Medicine; McGovern Medical School at The University of Texas Health Science Center at Houston (UTHealth); and The University of Texas MD Anderson Cancer Center.

At Harris Health, we prioritize the well-being of our most valuable asset--our people--ensuring a culture of compassion, collaboration and excellence in serving Harris County's most in need. With integrity and accountability at our core, we commit to 'leading with love', embodying our dedication to quality care, education, and a steadfast respect for every individual's contribution to our mission.

Job Summary

The Operations Coordinator I (OC I) is responsible for providing administrative support for a department and assisting with coordinating assigned projects and programs. This includes assisting with/supporting: development, implementation, maintenance, and evaluation. The OC I also provides assistance/support for: coordinating administrative activities related to assigned projects/programs; event planning and implementation; managing the project/program logistics; coordinating meetings, conferences, educational activities, and other related events; developing and dissemination of program/project materials; communication for project/program; data collection, collating, and reporting; and the coordination of and/or development and maintenance of databases to support program/project activities. Additionally the OC I may assist in: conducting literature reviews to support project/program activities; and maintaining websites related to assigned project/program. The OC I assists in providing administrative support to the department and actively supports/assists facilitation of departmental operations and goal attainment.

Minimum Qualifications

• Bachelor's Degree (And) Two (2) Years Work Experience in an advanced secretarial position or in an office management position; work history in medical/educational related environment preferred. Program/project management experience preferred.
• (Or)
• Associate's Degree (And) Four (4) Years Work Experience in an advanced secretarial position or 2-3 years in office management position; work history in medical/educational related environment preferred. Program/project management experience preferred.
• (Or)
• High School Diploma or GED (And) Six (6) Years Work Experience in an advanced secretarial or two to three (2-3) years in office management position; work history in medical/educational related environment preferred. Program/project management experience preferred.

Communication Skills

Above Average Verbal (Heavy Public Contact), Exceptional Verbal (e.g., Public Speaking), Writing /Composing: Correspondence, Reports

Proficiencies: MS Word, Personal Computer, Typing 30 WPM

Job Attributes

Knowledge/Skills/Abilities: Analytical, Transcription, Medical Terms, Mathematics, Research, Statistical

Work Schedule: Flexible, Eligible for Telecommute

Equipment Operated: Various office equipment: fax machines, computers, printers, copiers, scanners, etc