Operations Coordinator - HVAC/BAS & Field Support

Hoffman-; Charleston (SC); On-site; USD 48,000 - 64,000; Full time

Job summary

Hoffman Building Technologies in Charleston, SC, is seeking an Operations Coordinator to support daily construction, service, sales, and administration. You will manage scheduling, documentation, and customer communication while assisting field technicians and management.

Responsibilities include coordinating with project accounting, preparing submittals, service quotes, and RFI/document control, plus handling office operations, travel, and meetings to keep projects on track.

Qualifications

• 3–5 years in operations, service dispatching, or administrative support.
• HVAC/BAS experience strongly preferred.
• Experience with service management or project accounting software is a plus.
• Proficiency with Microsoft Office Suite.

Responsibilities

• Project & Construction Support: book projects, prepare submittals and close-out docs.
• Service Coordination & Scheduling: set up customers, schedule service calls, and basic remote diagnostics.
• Account Management & Quoting Support: prepare quotes and track approvals.
• Administrative & Office Operations Support: reports, ordering, meetings, travel arrangements.
• Customer & Internal Communication: maintain professional interactions across teams and vendors.

Skills

BAS knowledge

HVAC experience

Customer service

Time management

Documentation accuracy

Communication skills

Multitasking

Problem solving

Tools

Viewpoint

Microsoft Office

Accounting systems

Job description

Hoffman Building Technologies in Charleston, SC, is seeking an Operations Coordinator to support daily construction, service, sales, and administration. You will manage scheduling, documentation, and customer communication while assisting field technicians and management.

Responsibilities include coordinating with project accounting, preparing submittals, service quotes, and RFI/document control, plus handling office operations, travel, and meetings to keep projects on track.