Operations Coordinator for Oncology Diagnostic Testing Organization

NeoGenomics; Fort Myers (FL); On-site; USD 42,000 - 68,000; Full time

Job summary

NeoGenomics is seeking an Operations Coordinator to support advanced administrative duties in a fast-paced healthcare environment. You will manage calendars, coordinate internal and external meetings, produce and distribute metrics, and handle expenses and vendor communications.

This role emphasizes professionalism, data accuracy, and confidentiality, with opportunities for career development, training, and collaboration with senior leaders across the organization.

Qualifications

• High school diploma required.
• 3–5 years of administrative experience in a high-paced healthcare setting.
• Requires a high level of professionalism and integrity due to the frequency of senior-level internal and external contacts.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook with excellent calendar management skills.
• Detail-oriented, enthusiastic, self-directed, and well-organized with ability to multi-task.
• Excellent verbal and written communication skills.

Responsibilities

• Produce and distribute daily, weekly, and monthly metrics and PowerPoint presentations.
• Facilitate daily operations meetings and monthly site leadership meetings, documenting key metrics and issues and distributing them to team members or senior leadership as appropriate.
• Handle charges on the company credit card and create Concur expense reports.
• Oversee lab coats, act as the point of contact for the vendor, and manage Oracle requisitions and invoice receipts.
• Review and process all client credit requests in the Salesforce Incident Operational Review queue.
• Manage a complex calendar involving both internal and external executives and assistants, as well as consultants, to coordinate various executive and departmental meetings.
• Facilitate site tours for internal and external visitors, as requested.
• Assist with meeting planning as needed.
• Travel: Minimal (less than 10%).

Skills

MS Office

Calendar management

Executive coordination

Data reporting

Communication skills

Education

High school diploma

Bachelor's degree preferred

Tools

Salesforce

Concur

Oracle

Job description

Are you motivated to participate in a dynamic, multi-tasking environment? Do you want to join a company that invests in its employees? Are you seeking a position where you can use your skills while continuing to be challenged and learn? Then we encourage you to dive deeper into this opportunity.

We believe in career development and empowering our employees. Not only do we provide career coaches internally, but we offer many training opportunities to expand your knowledge base! We have highly competitive benefits with a variety of HMO and PPO options. We have company 401k match along with an Employee Stock Purchase Program. We have tuition reimbursement, leadership development, and even start employees off with 16 days of paid time off plus holidays. We offer wellness courses and have highly engaged employee resource groups. Come join the Neo team and be part of our amazing World Class Culture!

NeoGenomics is looking for an Operations Coordinator who wants to continue to learn in order to allow our company to grow.

Now that you know what we're looking for in talent, let us tell you why you'd want to work at NeoGenomics:

As an employer, we promise to provide you with a purpose driven mission in which you have the opportunity to save lives by improving patient care through the exceptional work you perform. Together, we will become the world's leading cancer reference laboratory.

Position Summary:

The Operations Coordinator performs advanced, diversified, and confidential administrative duties that require broad and comprehensive experience, skills, and knowledge of organizational policies and practices.

Core Responsibilities:

• Produce and distribute daily, weekly, and monthly metrics and PowerPoint presentations
• Facilitate daily operations meetings and monthly site leadership meetings, documenting key metrics and issues and distributing them to team members or senior leadership as appropriate
• Handle charges on the company credit card and create Concur expense reports
• Oversee lab coats, act as the point of contact for the vendor, and manage Oracle requisitions and invoice receipts
• Review and process all client credit requests in the Salesforce Incident Operational Review queue
• Manage a complex calendar involving both internal and external executives and assistants, as well as consultants, to coordinate various executive and departmental meetings
• Facilitate site tours for internal and external visitors, as requested
• Assist with meeting planning as needed
• Travel: Minimal (less than 10%)

Experience, Education and Qualifications:

• High school diploma. Bachelor’s degree preferred
• 3-5 years of administrative experience in a high-paced healthcare setting
• Requires a high level of professionalism and integrity due to the frequency of senior-level internal and external contacts
• Strong knowledge of MS Office, including Word, Excel, PowerPoint, and Outlook with excellent calendar management skills
• Detail-oriented, enthusiastic, self-directed, and well-organized individual with ability to multi-task
• Excellent verbal and written communication skills