Operations Coordinator, Darden School of Business, Library (Wage)

The Rector & Visitors of the University of Virginia; Charlottesville, Virginia, Evanston Township (VA, MN, IL); On-site; USD 60,000 - 80,000; Part time

Job summary

An established institution is seeking a dedicated Operations Coordinator to enhance the efficiency of its library services. This part-time role involves managing procurement processes, assisting with acquisitions, and supporting library operations. The ideal candidate will thrive in a fast-paced environment, demonstrating strong customer service and communication skills. Join a team committed to fostering a diverse and inclusive community while contributing to the strategic planning of library services. This is a unique opportunity to make a meaningful impact in an academic setting, ensuring resources are effectively managed and accessible to all users.

Qualifications

• Ein Jahr Erfahrung in einem akademischen Bibliotheksumfeld erforderlich.
• Fähigkeit, unabhängig zu arbeiten und mehrere Aufgaben zu priorisieren.

Responsibilities

• Verantwortlich für die Beschaffung und Verwaltung von Bibliotheksressourcen.
• Erstellung und Verbesserung von Prozessen zur Unterstützung des Bibliotheksteams.

Skills

Kundenservice

Kommunikationsfähigkeiten

Mathematische Fähigkeiten

Selbststarter

Multitasking

Education

High School Diploma

Bachelor's Degree

Tools

MS 365

WorkDay Finance

SirsiDynix/Workflows

Job description

The University of Virginia Darden School of Business seeks a part-time (20-25 hours per week) Operations Coordinator to join the Darden Camp Library staff. The Operations Coordinator will serve as the point person for Library procurement. This position also assists with acquisitions, managing vendor accounts and providing operations support to the library.

Responsibilities:

Operations

• Create and improve processes and develop documentation with members of the library team.
• Assist with tracking usage statistics of library resources.
• Order supplies necessary to keep the library functioning.
• Engage in Library strategic planning with team, responsive to library trends and Darden needs.

Finance

• Manage all Library procurement including processing reimbursements, expense reports, and invoices.
• Purchase and track department expenses, adhering to policies, completing annual training.
• Process all invoices related to databases, serials and all other Library materials, services (such as copying and binding) and purchases related to Library supplies for students and staff.
• Work with accounting coordinator for purchase order creation, adherence to policies, and assurance vendor invoices are paid in a timely manner.
• Coordinate cost-share payments with vested parties (McIntire, Batten, Mayo Center for Asset Management).
• Initiate process for new vendors to register in PaymentWorks, ensure completion, serve as liaison with vendors and UVA procurement if delays or questions.
• Maintain records per UVA finance standards.

Acquisitions

• Track current databases including vendors, contracts, coverage dates, costs, increases, renewals, terms & conditions, payment terms, and dates due.
• Track purchases, payments, time of receipt from ordering to receiving.
• Assist the Director and Serials and Database Manager with terms and conditions and/or renewal agreements management.
• Complete acquisitions process of monograph materials in all formats for Library collections and reserves.
• Manage vendor account with the Brodart/McNaughton leasing program for the Turner Collection and reserves. Process selections, maintain inventory records, review renewal, and process invoices.
• Order from primary vendors as contracted with University Library and procurement.
• Assist with creation and data entry into an electronic resource management tool (for example BLUEcloud eRM).
• Assist with physical collection by processing materials when needed.

This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link: http://uvapolicy.virginia.edu/policy/HRM-029

To apply, please submit an application online at https://jobs.virginia.edu and attach a current CV/Resume and Cover Letter. Search on requisition number: R0070102.

The University will perform background checks on all new hires prior to employment.

Anticipated Hiring Range: $24.00 - 26.00 Hourly

Questions related to the application process may be directed to Brandi Shifflett, Sr HR Specialist at [e-mail].

Education and Professional Experience:

• High School diploma and one year of experience required. Bachelor's degree and two or more years work experience in an academic library preferred.
• Ability to work independently and to prioritize and manage multiple tasks in a fast-paced and process-oriented environment.
• Ability to work effectively and collaboratively to provide service in a diverse work environment and community.
• High degree of dependability and flexibility.
• Excellent customer service skills, oral and written communication skills.
• Self-starter, willingness to take initiative.
• Strong mathematical ability.
• Working knowledge and experience with spreadsheet applications.
• Experience with one or more of the following preferred: MS 365, WorkDay Finance, SirsiDynix/Workflows, library catalog systems (ILS).

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician's Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff. We believe diversity is excellence expressing itself through every person's perspectives and lived experiences. We are equal opportunity employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.