Operations Coordinator - Ben Stelter School Fundraiser (BSSF)

Volunteer Centre of Calgary; United States; Remote; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking an Operations Coordinator for the Ben Stelter School Fundraiser. This ongoing role focuses on supporting operational activities, including administrative tasks and project coordination. You will work closely with Deputy Directors to ensure the smooth execution of initiatives. This position offers valuable experience in operational coordination and project management, along with opportunities for skill development in a dynamic environment. Join a passionate team dedicated to making a significant impact in cancer research and patient support, and enjoy the chance to grow within the organization.

Benefits

Gain valuable experience in operational coordination

Opportunity to develop skills in a fast-paced environment

Reference letter from senior leadership

Qualifications

• Strong organizational and communication skills are essential.
• Experience with office software and operational tools is required.

Responsibilities

• Coordinate meetings and manage scheduling for the team.
• Ensure compliance with organizational policies and handle administrative tasks.

Skills

Organizational Skills

Communication Skills

Technical Proficiency

Interpersonal Skills

Education

Grade 7 or higher in the 2026 school year

Tools

Office Software

Operational Tools

Job description

Operations Coordinator - Ben Stelter School Fundraiser (BSSF)

Ongoing

The Operations Coordinator will support various operational activities within the Ben Stelter School Fundraiser, focusing on administrative tasks, scheduling, interdepartmental communication, and goal/event coordination. This role involves working closely with the Deputy Directors to ensure smooth operations and successful execution of projects. Applicants must be in Grade 7 or higher in the 2026 school year. The role will begin immediately and is ongoing with the potential for future growth.

Key Responsibilities:

1. Booking & Scheduling: Coordinate meetings, calls, and appointments, ensuring accurate scheduling and timely reminders.
2. Administration & Policy Compliance: Handle routine administrative tasks and ensure all organizational policies and guidelines are followed.
3. Collaboration with Deputy Directors: Work closely with the Deputy Directors, Anandita Shah and Aidan Arndt, to track project milestones, ensuring deadlines are met and projects stay on track.
4. Project Coordination: Support the coordination of project timelines, documentation, and team progress to ensure the timely delivery of key initiatives.
5. Continuous Improvement: Identify operational challenges and suggest improvements, ensuring processes are as efficient as possible.

Qualifications & Skills:

1. Organizational Skills: Ability to manage multiple tasks effectively while ensuring accuracy and consistency across all activities.
2. Communication Skills: Exceptional written and verbal communication skills to effectively interact with internal teams, stakeholders, and external vendors.
3. Technical Proficiency: Experience with office software and operational tools to track, document, and manage tasks.
4. Interpersonal Skills: Ability to build relationships and maintain positive working interactions with colleagues, stakeholders, and external contacts.

Incentives:

1. Join a passionate, mission-driven team dedicated to making an impact in cancer research and patient support.
2. Gain valuable experience in operational coordination and project management.
3. Work closely with senior leadership and contribute to large-scale initiatives.
4. Opportunity to develop your skills in a fast-paced, rewarding environment.
5. Reference letter from Mike Stelter and Aariz Mawji, which may be beneficial to future endeavors.

Application Process:

Please fill out the following form: Application Form by March 21st. We will get back to you regarding your application by March 22nd. If you have any questions or concerns, please contact us at [e-mail]. Thank you for your consideration!

For more information about the BSSF, visit our website here.