Operations Coordinator and Assistant to the Executive Director

Fairfield University; Bridgeport (CT); On-site; USD 46,000 - 50,000; Full time

Job summary

Fairfield University seeks an experienced administrator to support the Bellarmine Campus leadership in Bridgeport. The role provides essential services to the Dean/Executive Director, tracks student progress, and coordinates cross‑functional activities with registrars, finances, and facilities.

Responsibilities include preparing reports, supporting campus events, and ensuring smooth operations for a 12‑month, hourly staff position.

Qualifications

• Bachelor's degree and at least five years of related experience required.
• Experience in or appreciation for the mission of Jesuit higher education.
• Excellent verbal and written communication and customer service skills.
• Superior attention to detail and organization.

Responsibilities

• Provides administrative support to the Dean/Executive Director.
• Manages information tracking and supports program operations.
• Oversees billing in the dean's office and prepares financial reports.
• Liaises with registrar, facilities, and safety offices and supports events.

Skills

Verbal and written communication

Customer service

Attention to detail

Organizational skills

Project management

Education

Bachelor's degree + 5 yrs experience

Higher education experience preferred

Tools

MS Word

MS Excel

MS PowerPoint

Workday

Job description

Job Description

Fairfield Bellarmine is a two-year associates degree program, located on Fairfield’s newest campus in Bridgeport. The campus, which opened in August 2023, is named after St. Robert Bellarmine, a renowned Jesuit educator. Fairfield Bellarmine admits students as they leave high school and serves under-represented, often first-generation students from lower-income backgrounds. The curriculum includes core classes steeped in the humanities, as is traditional in Jesuit higher education, as well as majors in professional fields of computer science engineering, health studies, business, and liberal arts. Students who graduate from this program will matriculate into four-year degree bachelors’ programs at Fairfield or elsewhere or enter directly into the professions. In our Jesuit tradition, every faculty and staff member is committed to caring for the whole person in their uniqueness – mind, body, and spirit. Students enjoy extensive support services, including career advising, mental health counseling, meal program, success coaches, technology support, and campus ministry.

Department

Fairfield Bellarmine

Primary Work Location

Bellarmine Campus, Bridgeport

Direct Supervisor

Vice Provost and Executive Director of Bellarmine Campus

Basic Function

Education, Certification, License, and Experience

Experience Requirements

• Bachelor's degree and at least five years of related experience required.
• Experience in higher education strongly preferred.
• Equivalent combination of education and experience may be considered.
• Demonstrated ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Demonstrated ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
• Excellent verbal and written communication and customer service skills.
• Superior attention to detail and organization.
• Demonstrated ability to manage several projects and tasks simultaneously.
• Collaborative and collegial work skills.
• Experience in or appreciation for the mission of Jesuit higher education and the Bellarmine program.
• Commitment to care for underrepresented students and their families.
• Intermediate MS Word processing, MS Excel or Spreadsheets, MS PowerPoint; adept user of Internet, e-mail and other office automation systems.
• Familiarity with Workday information management system preferred.

Essential Functions

• Provides administrative support to the Dean/Executive Director.
• Provides substantive service to the associate deans, including management of information, tracking student progress.
• Oversees billing in the dean's office, interacts with vendors, reconciles accounts and interacts with the university's finance office and provost’s office in the budget process; prepares regular financial reports to Dean/Executive Director.
• Serves as principal contact with the University registrar’s office, to record registration, dismissals and leaves, readmissions, through Workday.
• Serves as primary liaison to university facilities offices and auxiliary services, as well as Department of Public Safety.
• Serv Bellarmine’s board of advisors, including organizing meetings; preparing and distributing materials; and facilitating communication.
• Assist deans with campus faculty and staff meetings.
• Coordinates commencement events; assists with admissions and orientation events.
• Greets visitors; answers, screens and routes calls and takes messages.
• Maintains calendars; schedules appointments, meetings and conference calls; reserves and prepares facilities and meeting rooms.
• Communicates regularly with University administrators, faculty and staff members to resolve issues or answer inquiries requiring in-depth knowledge of the University.
• Performs such other duties, responsibilities, and activities as required by supervisor and as University needs indicate.

Work Schedule

12-month role

Employee Type

Non-Exempt (Hourly)

Compensation

$33.40-$36.40 hourly

Category

Academic - Staff

Disclaimer

The above information indicates the general nature and level of work performed by employees within this classification. It is not designed to contain and should not be interpreted as a comprehensive inventory of all duties, responsibilities, activities, and/or qualifications required or expected of employees assigned to this job. Duties, responsibilities, and activities may change and new ones may be assigned at any time, with or without notice.

All offers of employment are contingent upon a satisfactory background check.

Fairfield University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Founded

Founded in 1942, Fairfield University is a modern, Jesuit Catholic University rooted in one of the world’s oldest intellectual and spiritual traditions. With campuses located in Fairfield, CT Bridgeport, CT, and Austin, TX, we strive to create a workforce that is rich in skill, knowledge, and pride in our work. Members of the Fairfield University community exhibit mutual respect, compassion, and inclusivity, aspiring to be a welcoming environment representative of an ever-changing and diverse global populace. As our University rises in national prominence, we are committed to fostering a healthy workplace and lifestyle for our employees. At Fairfield, the future is filled with opportunities as limitless as your potential, and they all begin with you.