Operations Coordinator

Analytic Services Inc; Virginia (MN); On-site; USD 119,000 - 173,000; Full time

Job summary

Analytic Services, Inc. (ANSER) seeks an Operations Coordinator to support the DoD Chief Information Officer. You will work directly with the Chief of Staff to drive daily execution, manage tempos, and keep leadership prepared in a fast-paced environment.

This full-time onsite role at the Pentagon in Arlington, VA requires coordinating meetings, minutes, and stakeholder communications while maintaining operational readiness and strategic insight.

Qualifications

• Active TS/SCI clearance required for daily access and handling.
• Bachelor's degree or 4 years of related DoD-focused experience.
• Proven ability to anticipate hurdles and resolve bottlenecks independently.
• Strong written/verbal communication and stakeholder liaison skills.
• Proficiency with MS Office, shared workspaces, and scheduling tools.

Responsibilities

• Track and update the Chief of Staff's master task list with progress and deadlines.
• Manage weekly/monthly battle rhythm for situational awareness and meetings.
• Prepare meeting materials, agendas, and briefing binders for leadership.
• Attend key meetings to capture decisions and action items with owners.
• Triaging inquiries and directing communications to priority stakeholders.
• Support planning, prioritization, and strategic decision-making efforts.
• Identify operational inefficiencies and propose practical improvements.
• Perform other duties as assigned.

Skills

Active TS/SCI clearance

MS Office

Scheduling software

Interpersonal skills

Time management

Education

Bachelor's degree in business administration or related field

High school diploma with 4 years related experience

Tools

Microsoft Office Suite

Shared document workspaces

Job description

Company Overview:

ANSER enhances national and homeland security by strengthening public institutions. We provide thought leadership for complex issues through independent analysis, and we deliver practical, useful solutions. ANSER values collaboration, integrity, and initiative and we are client focused in all that we do. Because we were established for the purpose of public service and not for profit, we measure our success in the impact of our service.

Position Summary:

Analytic Services, Inc. (ANSER) is seeking an Operations Coordinator to support the Office of the Department of Defense (DoD) Chief Information Officer. In this key role, you will work directly alongside the Chief of Staff to drive daily execution, manage operational tempos, and ensure leadership is constantly prepared in a fast-paced environment.

This position does not permit remote or hybrid work with all job duties performed full-time onsite at the Pentagon in Arlington, VA.

Day to Day Responsibilities:

• Rigorously track and update the Chief of Staff's master task list, ensuring all items are thoroughly documented, and proactively follow up with staff on outstanding deliverables to ensure timely and accurate completion.
• Oversee the organization's weekly and monthly battle rhythm, ensuring the Chief of Staff has full situational awareness of upcoming engagements and can execute meetings seamlessly.
• Prepare the Chief of Staff for meetings, including gathering agendas, compiling background materials, drafting talking points, and assembling briefing binders.
• Attend key meetings with the Chief of Staff to capture accurate and actionable minutes, including decisions, clearly defined action items with assigned owners and suspenses, and required follow-ups.
• Serve as a professional intermediary between the Chief of Staff and internal/external stakeholders by triaging incoming inquiries, identifying urgent priorities, and directing communications appropriately.
• Maintain awareness of organizational priorities, deadlines, and strategic initiatives to proactively support the Chief of Staff with timely insights that support planning and strategic decision-making.
• Support process improvement by identifying operational inefficiencies, gathering stakeholder input, and recommending practical and feasible solutions.
• Other duties as assigned.

Required Qualifications:

• Possess an active TS/SCI security clearance.
• Bachelor's degree in business administration, project management, public administration, organizational leadership, marketing, communications or a related field; or a high school diploma and four years of related experience.
• 10+ years of administrative support experience, including at least two years of experience with the DoD. 14+ years of experience in lieu of a Bachelor's degree.
• Experience anticipating hurdles and upcoming requirements, preparing relevant materials proactively, and solving administrative or logistical bottlenecks independently.
• Experience synthesizing discussions and complex information into clear, concise summaries that highlight essential decisions, insights, and next steps.
• Exceptional interpersonal skills with experience serving as a liaison between leadership and internal/external stakeholders in a professional environment.
• Exceptional organizational and time management skills with a proven ability to manage multiple competing priorities.
• Excellent executive-level written and verbal communication skills.
• Proficiency in Microsoft Office Suite, shared document workspaces, and scheduling software to keep tasks transparent and organized.

Preferred Qualifications:

• Experience supporting an organization in the Office of the Secretary of Defense.

Individual salaries are determined by a variety of factors including but not limited to: business considerations, local market, internal equity, candidate qualifications such as skills, education and experience. ANSER provides employees benefits to support all aspects of their life including health, financial and well-being. For more information, please visit: http://www.anser.org

Full-Time Salary Range for this position:

$119,200-$172,900 USD

In compliance with the Americans with Disabilities Act (ADA), if you have a disability and would like to request an accommodation in order to apply for a position with ANSER, please call 703-416-2000 or e-mail [e-mail]

ANSER is proud to be an Equal Opportunity Employer. We seek individuals from a broad variety of backgrounds with varying levels of experience who have a desire to do meaningful work. We recruit, employ, train, compensate, and promote regardless of race, color, gender, religion, national origin, ancestry, disability, age, veteran status, sexual orientation, or any other characteristic protected by law.