Operations Coordinator

CO00 Children's Hospital Medical Center; United States; On-site; USD 31,000 - 39,000; Full time

Job summary

Cincinnati Children’s Hospital Medical Center is seeking a Facilities/Operations professional to coordinate daily department operations, monitor business processes, and drive efficiency across facilities. The role emphasizes cost control, SOP development, and collaboration with leadership to meet program goals and regulatory standards.

Responsibilities include project support, vendor coordination, inventory management, and ensuring safe, compliant environments that support patient care and staff

Qualifications

• High school diploma or equivalent with 3+ years of related work experience, or an equivalent combination of education and experience.

Responsibilities

• Coordinate the daily operations of the department in collaboration with leadership.
• Coordinate and monitor business processes to ensure efficiency.
• Identify opportunities to improve cost and quality; help develop and implement SOPs.
• Ensure operations are efficient and cost effective.
• Manage facilities-related projects, timelines, and vendor communications.
• Maintain compliance with policies and regulatory requirements.
• Support patient flow, supply/instrument management, and safe work environments.
• Collaborate with IT and design for proper placement of items in clinical areas.

Education

High school diploma or equivalent with 3+ years of related work experience

Job description

Primary Location Burnet Campus Department Research Operations Shift Day (United States of America) Schedule Full time Weekly Hours 40 FTE 1 Employee Status Regular.

• *Expected Starting Pay Range $22.79 - $28.53
• *Starting pay is based on experience, skills, and equity; exceptions may apply for highly qualified candidates. Additional pay (e.g., shift, on‑call, or weekend differentials) and benefits may apply. Annual pay may vary based on FTE status.

JOB RESPONSIBILITIES

• Facilities/Operations- Coordinate the daily operations of the dept./facility in collaboration with leadership.
• Coordinate and monitor business processes.
• Identify opportunities for improving cost and quality; Help develop and implement policies and procedures for improved utilization, quality and operations.
• Ensure operations are efficient and cost effective.
• Resolve issues with utilization of facilities and equipment.
• Follow policies and procedures to ensure that all policies are in conformance with guidelines.
• Promote compliance with all regulatory requirements.
• Support programmatic development, efficient work and patient flow, supply and instrument mgt, and a safe culture and environment.
• Assist with facilities related projects, monitor timelines for completion and communicate with staff and vendors.
• May manage routine purchase or repair maintenance of facility equipment.
• Coordinate space to meet the operational and strategic goals of the division and the needs of the individual program areas.
• Collaborate with IT and design to ensure proper placement of items in clinical areas.
• Assist with area commissioning and decommissioning process.
• Accreditation/ Regulatory/Compliance- Update Standard Operating Procedures (SOPs) as required when regulation and system changes dictate.
• Assist with revenue distribution models for executed agreements to ensure that financials are distributed in compliance with the CCHMC policy.
• Identify opportunities on an ongoing basis to improve compliance with agreement obligations, including milestones, reporting, and invoicing.
• Supply Ordering and Materials- Perform tasks related to receiving, storing and distributing of products, materials, equipment and supplies.
• Maintain a working knowledge of supplies.
• Make recommendations for additions, deletions or changes in par levels based on knowledge of supplies needed and usage.
• Order stock and non-stock items associated with assigned areas.
• Check goods received against purchase orders, invoices, records and budget.
• Deliver materials to appropriate area and store.
• Monitor the day-to-day material/supply inventory in assigned areas.
• Manage inventory and ordering including but not limited to garnering quotes for furniture, medical equipment; or new construction items.
• Manage storage/deployment.
• Organize inventory and maintain accuracy, which may include purchases, rentals, loss prevention and removal of equipment.
• Schedule pick-up and delivery of equipment as needed.
• May work with vendors regarding functionality needs, coordinate implementation of new software and upgrades with IS, update processes and communicate changes to department and other stakeholders.
• May analyze, test and implement existing or new vendor software solutions that fulfill business needs or improve existing processes.
• Collaboration/Teamwork- Work collaboratively/cooperatively with others to achieve goals.
• Proactively adjust one's style and/or efforts to complement those of others.
• Develop positive working relationships with peers/colleagues.
• Share knowledge and/or provide support for team members.
• Contribute to and promote a positive and professional work environment/atmosphere.
• May serve as a liaison within the division or organization.

JOB QUALIFICATIONS

• High school diploma or equivalent 3+ years of work experience in a related job discipline OR equivalent combination of education and experience

About Us

At Cincinnati Children’s, we come to work with one goal: to make children’s health better. We believe in a holistic team approach, both in caring for patients and their families, and in advancing science and discovery. We strive to do better and find energy and inspiration in our shared purpose. If you want to be the best you can be, you can do it at Cincinnati Children’s.

• Recognized by U.S. News & World Report as a top 10 best Children’s Hospitals in the nation for more than 15 years
• Consistently among the top 3 Children’s Hospitals for National Institutes of Health (NIH) Funding
• Recognized as one of America’s Best Large Employers (2025), America’s Best Employers for New Grads (2025)
• One of the nation's America’s Most Innovative Companies as noted by Fortune
• Consistently certified as great place to work
• A Leading Disability Employer as noted by the National Organization on Disability
• Magnet® designated for the fourth consecutive time by the American Nurses Credentialing Center (ANCC)
• We Embrace Innovation—Together. We believe in empowering our teams with the tools that help us work smarter and care better. That’s why we support the responsible use of artificial intelligence. By encouraging innovation, we’re creating space for new ideas, better outcomes, and a stronger future—for all of us.
• Comprehensive job description provided upon request.

Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status.

EEO/Veteran/Disability Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all our employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability or protected veteran status.