Operations Coordinator

ADL (Anti-Defamation League); United States; Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Hybrid work environment

Comprehensive benefits package

Job summary

ADL (Anti-Defamation League) is looking for an Operations Coordinator to provide administrative and operational support for the Center on Extremism and Center on Technology and Society. Responsibilities include managing schedules, preparing budgets, and tracking invoices.

The ideal candidate has several years of experience in a support role and an associate's degree or equivalent work experience. This position offers a hybrid work environment with expectations for on-site presence at least three days a week.

Qualifications

• Associate's degree or equivalent work experience required.
• Several years' experience in an administrative, operations, or team support role.

Responsibilities

• Manage calendars and scheduling for team leadership.
• Assist with the preparation of budget and routing of contracts.
• Support submission and tracking of invoices and payment requests.
• Track and assist with operations work related to the Centers.
• Maintain organized records for team documentation.

Job description

Operations Coordinator

Job Location: US

Job ID: 2026-2936

Category: Center on Extremism

Type: Regular Full-Time

Reports To: VP, COE Operations

Grade/Class: Grade C, Non-Exempt, Non-Union

Overview

Position Title: Operations Coordinator

Reports To: VP, COE Operations

Supervision Exercised: None

Location: Anywhere ADL has an office; NYC preferred (CSC)

Grade/Class: Grade C, Non-Exempt, Non-Union.

Primary Function: The Operations Coordinator will provide a broad range of administrative and operational support for the Center on Extremism and the Center on Technology and Society.

Responsibilities

Primary:

• Manage calendars and scheduling for team leadership, including coordinating meetings with internal and external stakeholders.
• Assist with the preparation of budget and routing of contracts and agreements; track deadlines and ensure follow-through on signatures and renewals.
• Support the submission and tracking of invoices and payment requests; liaise with internal finance and procurement contacts as needed.
• Track and assist with all operations work related to the Center on Extremism and Center on Technology and Society.
• Maintain organized records for team documentation.
• Assist with database maintenance.
• Help maintain shared drives and organize content across platforms like SharePoint, Notion, and internal team folders.
• Support the collection and compilation of team updates and project metrics for internal reporting.
• Assist in drafting internal documents and slide decks that help summarize team workstreams and outcomes.

This job description provides a general overview of the role and its key responsibilities. It is not an exhaustive list of all duties, and ADL reserves the right to assign additional tasks as needed.

Qualifications

Skills

• Excellent organizational skills with strong attention to detail.
• Ability to manage multiple tasks simultaneously and follow through reliably.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office Suite, Box, and Notion.
• Comfort working in a fast-paced, team-oriented environment.

Attributes

• Committed to contributing to a culture where everyone thrives.
• Collaborative team-player.
• Creative and innovative; takes initiative.
• Results-oriented – a problem solver (versus a problem identifier).
• Excels in dynamic environments that require adaptability.
• Ability to manage multiple priorities simultaneously.
• Energized by ADL’s mission and work.

Work Experience

The ideal candidate has several years’ experience in an administrative, operations, or team support role.

Education

Associate’s degree or equivalent work experience required.

Work Environment

ADL is a hybrid environment; this role will require 3 days in the office.

Compensation

This position has a salary range of $60,000 to $65,000. This salary range is reflective of a position based in New York, New York. Actual salaries are commensurate with experience and reflect the budget for a given position, and since ADL has a location-based compensation structure, there may be a different range for candidates in other locations. For an overview of our total rewards package, please visit https://www.adl.org/about/careers.

Equal Employment Opportunity

ADL aims to create a working environment where every employee can thrive professionally. Our mission-driven work is best accomplished in an environment that supports belonging. ADL values a diverse workplace and strongly encourages people of all races, religions, nationalities, genders, LGBTQ+ individuals, people with disabilities, and veterans to apply. ADL is an equal opportunity employer. Recruitment, hiring, promotions and other terms, conditions and privileges of employment shall be maintained in a manner which does not discriminate on the basis of age, race, creed, religion, color, national origin, sex, sexual orientation, gender expression, marital status, physical or mental disability, veteran status, or military status, or in violation of any applicable Federal, state or local laws. ADL will ensure that individuals with disabilities are provided reasonable accommodations to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. For individuals with disabilities who would like to request an accommodation to support the interview process, please contact the People & Culture department at [e-mail]. ADL will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Fair Credit Reporting Act, and all other applicable State, Local, and Federal laws. The information in this job description indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or be interpreted as, a comprehensive inventory of all duties, responsibilities, qualifications and objectives required of employees assigned to this job, nor is it to be interpreted as a contract for employment.