Operations Coordinator

AtkinsRéalis; Tallahassee (FL); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Company-paid life and disability

Employer-matched 401(k) with vesting

Employee stock purchase plan

Paid Time Off

Flexible work options

Employee assistance program

Job summary

AtkinsRéalis is seeking an experienced Operations Coordinator in Florida to provide high-level administrative and operational support. The role acts as an extension of management authority in administrative matters and focuses on coordinating information flow, monitoring budgets, and delivering critical reporting tools to leadership.

The ideal candidate will have a Bachelor’s degree in Business Administration with 7+ years of related experience, strong budgeting knowledge, and proficiency in MS

Qualifications

• Budgeting, finance, and accounting knowledge.
• Experience compiling, analyzing, and interpreting financial and operational data.
• Prepare reports, dashboards, and executive-level communications.
• Excellent organizational, analytical, and problem-solving skills.
• Ability to interact effectively at all levels and maintain discretion.

Responsibilities

• Coordinate information flow between leaders, staff, clients, and prospects.
• Compile, analyze, and present operational, financial, and project performance data.
• Prepare monthly reports, dashboards, and budget summaries for leadership.
• Assist with budget development, monitoring, forecasting, and revenue tracking.
• Monitor project performance, charges, expenditures, profitability, and budget conformance.
• Provide guidance to management on corrective actions for budgets and policy compliance.
• Coordinate meetings, prepare agendas, and document minutes.

Skills

MS Office Suite

Excel

PowerPoint

Word

Analytical thinking

Communication

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Job description

Overview

We are seeking an experienced Operations Coordinator in Florida to provide high-level administrative and operational support. This role serves as an extension of management authority in administrative matters and is responsible for coordinating information flow, monitoring budgets and project performance, supporting business operations, and providing critical reporting and decision-making tools to leadership.

Your role

• Serve as a liaison between the operating unit leader, staff, clients, and prospective clients, responding to inquiries and facilitating the flow of information across the organization.
• Compile, analyze, and present operational, financial, and project performance data to support business decisions.
• Prepare monthly reports, dashboards, budget summaries, charts, and presentations for leadership review.
• Assist with preliminary budget development, budget monitoring, forecasting, and revenue tracking.
• Monitor project performance, charges, expenditures, profitability, and budget conformance throughout the year.
• Advise managers when corrective actions are needed regarding budgets, project charges, policy compliance, or operational objectives.
• Coordinate operational activities to ensure consistency with company policies and procedures.
• Support personnel administration activities, including initiating and processing personnel actions.
• Review project control reports and financial performance data to ensure expenses are charged correctly and organizational accounting standards are maintained.
• Develop and maintain financial charts, graphs, organizational charts, and other reporting tools for meetings and presentations.
• Assist in the preparation of client and business development presentations.
• Coordinate meetings, prepare agendas, document meeting minutes, and track action items as required.
• May provide guidance and work direction to administrative support staff.
• Perform additional responsibilities and special projects as assigned.

About You

• Bachelor's degree in Business Administration or a related field with a minimum of seven (7) years of relevant experience; or twelve (12) years of progressively responsible administrative and operational experience in lieu of a degree.
• Strong knowledge of business administration principles and practices, including budgeting, finance, and accounting.
• Experience compiling, analyzing, and interpreting financial and operational data.
• Proficiency with Microsoft Office Suite, particularly Excel, PowerPoint, and Word.
• Demonstrated ability to prepare reports, presentations, dashboards, and executive-level communications.
• Strong organizational, analytical, and problem-solving skills.
• Excellent verbal and written communication skills with the ability to interact effectively at all levels of the organization.
• Ability to exercise discretion, sound judgment, and independent decision-making.
• Experience coordinating multiple priorities and meeting critical deadlines in a fast-paced environment.
• Ability to build effective working relationships with leadership, staff, clients, and external stakeholders.
• Experience within a consulting engineering or professional services environment is preferred.
• Commitment to delivering exceptional client service, professionalism, quality, innovation, continuous improvement, and teamwork.
• Ability to process electronic documents, utilize standard office technology, and perform administrative record management functions.

Rewards & Benefits

• medical
• dental
• vision
• company-paid life and short- and long-term disability benefits
• employer-matched 401(k) with 100% vesting
• employee stock purchase plan
• Paid Time Off
• leaves of absences options
• flexible work options
• recognition and employee satisfaction programs
• employee assistance program
• voluntary benefits

About AtkinsRéalis

We're AtkinsRéalis, a world-class engineering services and nuclear organization. We connect people, data and technology to transform the world's'infrastructure and energy systems. Together, with our industry partners and clients, and our global team of consultants, designers, engineers and project managers, we can change the world. We're committed to leading our clients across our various end markets to engineer a better future for our planet and its people.

Find out more.

Additional Information

Expected compensation range is between $65,000-$80,000 annually depending on skills, experience, and geographical location.

AtkinsRéalis is an equal opportunity, Drug-Free employer EOE/Veteran/Disability

Please review AtkinsRéalis' Equal Opportunity Statement here.

AtkinsRéalis cares about your privacy and is committed to protecting your privacy. Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data. By submitting your personal information to AtkinsRéalis, you confirm that you have read and accept our Privacy Notice.

Unless expressly authorized by AtkinsRéalis, candidates may not use generative artificial intelligence tools, real-time interview coaching applications, or AI-generated responses created during the interview. Candidates are expected to accurately represent their qualifications, experience, knowledge, and abilities throughout the recruitment process. The use of unauthorized assistance, misrepresentation of credentials or experience, or any conduct that compromises the integrity of the selection process may result in disqualification from further consideration or withdrawal of an employment offer, at the discretion of AtkinsRéalis.

AtkinsRéalis is committed to providing reasonable accommodations to qualified individuals with disabilities. If you require an accommodation to participate in the application, interview, or selection process, please contact us at [e-mail]. Requests for accommodation will be considered in accordance with applicable law.

Note To Staffing And Direct Hire Agencies

In the event a recruiter or agency who is not on our preferred supplier list submits a resume/candidate to anyone in the company, AtkinsRéalis family of companies, we explicitly reserve the right to recruit and hire the candidate(s) at our discretion and without any financial obligation to the recruiter or agency. https://careers.atkinsrealis.com/recruitment-agencies