Operations Coordinator

Capricor; San Diego (CA); On-site; USD 45,000 - 60,000; Full time

Job summary

Capricor in San Diego is seeking an Operations Coordinator responsible for maintaining the functionality, safety, and professionalism of the workplace. This role involves monitoring workplace conditions, supporting employees, and coordinating with vendors to quickly resolve issues to ensure a productive work environment.

The ideal candidate has at least 2 years of experience in workplace operations or a related field, possesses strong attention to detail, and is effective in communication. Comfort in a visible, employee-facing role is essential.

Qualifications

• 2+ years of experience in workplace operations, facilities support, office management, or a similar role.
• Strong attention to detail and ability to notice issues before they become problems.
• Excellent communication and customer service skills.

Responsibilities

• Conduct daily walkthroughs of office and common areas to ensure the workplace is clean, safe, and functioning properly.
• Support onboarding logistics (workspace readiness, badge coordination, etc.).
• Monitor company parking areas to ensure spaces are used appropriately.

Skills

Workplace operations experience

Attention to detail

Excellent communication

Customer service

Ability to prioritize tasks

Job description

The Operations Coordinator is responsible for maintaining the day‑to‑day functionality, safety, and professionalism of the workplace. This role ensures the office, lab‑adjacent spaces, and common areas remain organized, clean, and compliant with company policies.

This individual will regularly walk the facility floors to monitor workplace conditions, support employees and visitors, and coordinate with facilities, security, and vendors to resolve issues quickly. In a small biotech environment, this role is highly visible and critical to maintaining a productive, safe, and welcoming workplace.

Workplace Operations

• Conduct daily walkthroughs of office and common areas to ensure the workplace is clean, safe, and functioning properly.
• Monitor restrooms, breakrooms, conference rooms, and shared spaces for cleanliness and supply levels.
• Ensure hallways, exits, and doorways remain clear and compliant with safety standards.
• Report or coordinate resolution of maintenance or facility issues (lighting, plumbing, furniture, etc.).
• Submit and track facilities or janitorial service requests.

Visitor & Badge Management

• Ensure all visitors follow company check‑in procedures.
• Support reception or front desk operations as needed.
• Coordinate temporary badges or access requests.

Parking & Site Coordination

• Monitor company parking areas to ensure spaces are used appropriately.
• Distribute parking passes when needed.
• Address parking issues or coordinate with building management when necessary.

Workplace Experience

• Serve as a visible and approachable point of contact for employees regarding workplace needs.
• Assist with room setups, small internal events, or meetings.
• Support onboarding logistics (workspace readiness, badge coordination, etc.).
• Help maintain an organized, welcoming office environment.

Safety & Compliance

• Ensure fire exits, safety doors, and emergency routes remain unobstructed.
• Escalate safety concerns promptly to leadership or facilities teams.
• Support workplace policies regarding access control, safety, and shared space usage.

Facilities Coordination

• Work with janitorial, maintenance, and building management teams to resolve issues.
• Track recurring workplace needs and elevate trends when necessary.

Required

• 2+ years of experience in workplace operations, facilities support, office management, or a similar role.
• Strong attention to detail and ability to notice issues before they become problems.
• Excellent communication and customer service skills.
• Ability to work independently and prioritize tasks.
• Comfortable working in a highly visible, employee‑facing role.
• Ability to walk the facility frequently throughout the day.