Operations Coordinator

Colorado State University; San Antonio (TX); On-site; USD 55,000 - 58,000; Full time

Job summary

Colorado State University’s CEMML is seeking an Operation Coordinator to support the U.S. Air Force Wildland Fire Branch at Joint Base San Antonio, TX. The coordinator organizes, plans, and coordinates office operations and procedures to ensure efficiency within AFWFB.

This role involves data entry, records management, document review, and coordinating with government staff, vendors, and internal management to sustain Air Force wildfire programs and related resources.

Qualifications

• Bachelor's degree in natural resources, business administration, or a related field.
• Minimum of two years of relevant experience.
• Knowledge and experience using MS Office software.
• Ability to work in a dynamic work environment and respond to short deadlines.
• Familiarity with federal policies, instructions, and regulations.

Responsibilities

• Input administrative information into government systems, strictly excluding any certification or approval actions.
• Provide data entry support and maintain accurate records.
• Organize and maintain files, records, and documentation.
• Assist with AFWFB document review and AFWFB policy creation and review.
• Monitor shipment statuses, update tracking logs, and notify government staff of pending actions.
• Assist with tracking expenditures and expenditure documentation.
• Support financial tracking activities and gather vendor and product information for AFWFB expenditures.
• Support the Senior Equipment Coordinator in planning, coordination, and administrative activities.
• Support briefings, data calls, and reports for AFWFB senior leaders.
• Provide documentation support for organizational initiatives and requirements.
• Conduct Internet and data research as required and coordinate effectively with internal management, staff, outside clients, and vendors.
• Perform other duties as assigned by AFWFB Leadership on an ad hoc basis to facilitate operations.
• Exercise flexibility, strong interpersonal skills, and appropriate discretion when handling sensitive or confidential matters.

Education

Bachelor's degree natural resources, business administration, or related field

Tools

MS Office

Job description

Position Summary

CEMML at Colorado State University (CSU) is seeking applicants for an Operation Coordinator to work with the U.S. Air Force Wildland Fire Branch (AFWFB) based at Joint Base San Antonio, TX. The Coordinator is responsible for organizing, planning and coordinating office operations and procedures to ensure organizational effectiveness and efficiency within AFWFB. The Air Force Wildland Fire Branch (AFWFB) provides expertise, oversight, and guidance to manage wildland fire risk and sustain the Air Force mission at installations nationwide. The AFWFB also preserves and enhances the installations’ natural resources. The AFWFB specializes in the following core functions: Fire Planning and Risk Mitigation, Training and Certification, Fire Operations Support, and Fire Reporting and Analysis. CEMML is an applied research and service unit within the Warner College of Natural Resources at CSU. CEMML uses the latest and most appropriate science to promote the sustainable management of natural and cultural resources on Department of Defense (DOD) and other public lands. We provide technical support, conduct applied research, and offer career development and learning opportunities to support resource stewardship. We collaborate with our sponsors and within CSU to resolve complex environmental issues, leaving a legacy of science-based decisions that sustain our resources for future generations. To learn more about CEMML’s contributions to land management, our mission, vision, and values, visit http://www.cemml.colostate.edu/.

Full Consideration Date

please apply by Monday, October 5th, 2026, 11:59pm (MT).

Essential Job Duties

• Input administrative information into government systems, strictly excluding any certification or approval actions.
• Provide data entry support and maintain accurate records.
• Organize and maintain files, records, and documentation.
• Assist with AFWFB document review and AFWFB policy creation and review.
• Monitor shipment statuses, update tracking logs, and notify government staff of pending actions.
• Assist with tracking expenditures and expenditure documentation.
• Support financial tracking activities and gather vendor and product information for AFWFB expenditures.
• Support the Senior Equipment Coordinator in planning, coordination, and administrative activities.
• Support briefings, data calls, and reports for AFWFB senior leaders.
• Provide documentation support for organizational initiatives and requirements.
• Conduct Internet and data research as required and coordinate effectively with internal management, staff, outside clients, and vendors.
• Perform other duties as assigned by AFWFB Leadership on an ad hoc basis to facilitate operations.
• Exercise flexibility, strong interpersonal skills, and appropriate discretion when handling sensitive or confidential matters.

Supervision

None

Conditions of Employment

• Pre-employment Criminal Background Check (required for new hires).
• Must have a valid driver’s license or the ability to obtain a driver’s license by employment start date.
• Legally authorized to work in the U.S. by proposed start date; CEMML will not provide visa sponsorship for this position.
• Must be able to comply with all applicable regulations to obtain a Common Access Card (CAC); required at a minimum to complete a NACI/SF85 and successfully pass a federal background check to remain eligible for employment.
• Relocation expenses are NOT available for this position.

Minimum Qualifications

• Bachelor's degree natural resources, business administration, or related field.
• Minimum of two (2) years of relevant experience.
• Knowledge and experience using MS Office software.
• Ability to work in a dynamic work environment and able to respond to short deadlines.
• Familiarity with federal policies, instructions, and regulations.

Preferred Qualifications

• Data management: data collection and organization.
• Experience working in highly structured organizations, such as governmental agencies, or corporations, with established lines of authority, procedures and protocols.
• Experience working with the Department of War.
• Experience with the U.S. Air Force is preferred.
• Demonstrated verbal and written communication skills.
• Experience tracking expenditures and expenditure documentation.
• Experience researching vendor and product information.
• Experience in policy creation and review.
• Experience inputting data into government systems.
• Familiarity with natural resources, specifically wildland fire and the required resources is preferred.

Salary Range

$55,000 – $58,000

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact.

Background Check Policy Statement

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.

EEO

Colorado State University (CSU) provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Inspired by its land-grant heritage, Colorado State University is committed to excellence and engagement, setting the standard for public research universities in teaching, research, service and extension for the benefit of the citizens of Colorado, the United States, and the world.