Administrative Support Specialist - Joint Base Andrews, MD

Southern Arkansas University; Northern (KY); Hybrid; USD 67,000 - 75,000; Full time

Job summary

Colorado State University Center for Environmental Management of Military Lands (CSU CEMML) seeks an Administrative Support Specialist to aid the ANG Readiness Center (ANGRC) at Joint Base Andrews, MD. You will handle internal/external communications, tasking systems, and reporting, ensuring accuracy across DoD workflows.

You will support strategic planning, travel logistics, and documentation while maintaining procedures and records in a fast-paced federal environment.

Qualifications

• Bachelor’s degree in business administration, public administration, environmental sciences, or related field.
• 2+ years of administrative support or project coordination experience.
• Proficiency with Microsoft Office Suite and Adobe Acrobat Pro.

Responsibilities

• Serve as liaison between the ANGRC Directorate and subordinate divisions; translate needs into roadmaps, workflows, and SOPs.
• Develop and execute plans for day-to-day and long-range projects and actions.
• Draft responses to correspondence, prepare briefings, and support executive-level communications.
• Provide expert guidance on operational policies and strategic planning.
• Manage systems such as TMT, DTS, and NAMS.
• Maintain office procedures, records, and classified/unclassified document control.
• Coordinate travel, requisition supplies, and manage logistics for ANGRC leadership.
• Conduct research and analysis to support policy development and strategic initiatives.

Skills

Administrative support

Project coordination

Data management

Executive communications

Office automation

Education

Bachelor’s degree in business administration, public administration, environmental sciences, or related field

Tools

Microsoft Office Suite

Adobe Acrobat Pro

Job description

Job Level: Entry-level

# of Positions Available: 1

Annual Salary Range: $67,000-$75,000

Position Summary

Colorado State University Center for Environmental Management of Military Lands (CSU CEMML) is hiring an Administrative Support Specialist to provide direct support to the Air National Guard Readiness Center (ANGRC) within the Logistics, Engineering, and Force Protection Directorate (A4). This position is located on-site at Joint Base Andrews, Maryland, and will provide key administrative support and have responsibility for ANG/A4 administrative functions, reports, and data management.

The specialist will play a central role in coordinating internal and external communications, managing tasking systems, and supporting leadership with planning and documentation. They will develop and maintain office procedures, manage classified and unclassified records, and serve as a liaison between the directorate and subordinate divisions. They will manage administrative workflows, coordinate tasking systems, support strategic planning, and ensure the accuracy and timeliness of reports, briefings, and correspondence. The position also supports special initiatives, data management, and compliance tracking, contributing to ANGRC’s mission in logistics and environmental stewardship.

In addition to routine administrative functions, the specialist will support special projects and initiatives by conducting research, analyzing policy impacts, and preparing briefings and reference materials. They will also manage executive travel logistics, requisition supplies, and ensure compliance with federal systems such as the Defense Travel System (DTS), Task Management Tool (TMT), and Network Account Management Tool (NAMS).

This role demands a high level of independence, discretion, and technical accuracy, with the ability to adapt to evolving priorities and contribute to mission-critical decision-making. Strong organizational skills, attention to detail, and the ability to work independently in a fast-paced federal environment is a must. Proficiency in office automation tools to produce complex documents, reports, and presentations, often involving data analysis and formatting across multiple platforms is required.

Duties/Responsibilities include:

• This position serves as a liaison between the ANGRC Directorate and subordinate divisions. They will interpret ANG operational needs into roadmaps, workflows, and standard operating procedures.
• Develop and execute plans for integrating day-to-day and long-range projects and actions.
• Draft responses to correspondence, prepare briefings, and support executive-level communications.
• Provide expert guidance on operational policies and strategic planning.
• Manage systems such as Task Management Tool (TMT), Defense Travel System (DTS), and Network Account Management Tool (NAMS).
• Maintain office procedures, records, and classified/unclassified document control.
• Coordinate travel, requisition supplies, and manage logistics for ANGRC leadership.
• Conduct research and analysis to support policy development and strategic initiatives.
• Prepare reports and presentations for internal and external stakeholders.
• Collaborate with other specialists to conduct studies and evaluate program operations.
• Create and edit complex documents using word processing, spreadsheet, database, and graphic software.
• Maintain and update databases and spreadsheets for tracking project status and deliverables.
• Develop procedures for office automation tasks and resolve technical formatting issues.

Requirements

• Bachelor’s degree in business administration, public administration, environmental sciences, or a related field.
• 2+ years of experience in administrative support or project coordination.
• Proficiency with Microsoft Office Suite, Adobe Acrobat Pro, and office automation tools.
• The successful candidate must be legally authorized to work in the U.S. by proposed start date; CEMML will not provide visa sponsorship for this position.
• Must be able to pass the DoD federal background check to obtain a Common Access Card (CAC).

Preferred Requirements

• Experience supporting federal or DoD programs.
• Familiarity with ANGRC systems such as TMT, DTS, NAMS, and CIPS.
• Knowledge of compliance frameworks (e.g., NEPA, NHPA, ESA).
• Experience with classified document handling and secure communications.
• A valid driver’s license or the ability to obtain a driver’s license by the employment start date is preferred.

About CEMML

CEMML is a research, education and service unit within the Warner College of Natural Resources at Colorado State University (CSU). CEMML applies the latest and most appropriate science to promote the sustainable management of natural and cultural resources on Department of Defense (DoD) and other public lands. We provide technical support, conduct applied research, and offer career development and learning opportunities to support resource stewardship. We collaborate with our sponsors and within CSU to resolve complex environmental issues, leaving a legacy of science-based decisions that sustain our resources for future generations.

Employee Benefits

Colorado State University is not just a workplace; it’s a thriving community that’s transforming lives and improving the human condition through world-class teaching, research, and service. With a robust benefits package, collaborative atmosphere, and focus on work-life balance, CSU is where you can thrive, grow, and make a lasting impact. To learn more, please visit:

Colorado State University provides equal employment opportunities to all applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.