Operations Coordinator

Roylo Partners; Philadelphia (Philadelphia County); On-site; USD 45,000 - 65,000; Full time

Job summary

Roylo Partners in Philadelphia is seeking an Operations Coordinator to organize daily business activity, coordinate internal requests, and keep information moving between teams. You will support onboarding, prepare reports, and monitor office resources in a busy, on-site environment.

The role emphasizes strong organization, clear communication, and the ability to prioritize competing requests while collaborating with colleagues, customers, and suppliers.

Qualifications

• Experience in operations, administration, scheduling, logistics, or customer support is helpful.
• Transferable experience from hospitality, retail, and service industries is welcomed.
• A degree is not required.

Responsibilities

• Coordinate operational tasks, schedules, and follow-up actions.
• Track incoming requests and direct them to the appropriate team.
• Maintain accurate spreadsheets, records, and internal documentation.
• Arrange meetings, prepare materials, and record agreed next steps.
• Communicate with colleagues, customers, and suppliers about outstanding requirements.
• Monitor supplies, materials, and routine office resources.
• Prepare operational reports, checklists, and progress updates.
• Support onboarding and team coordination activities.
• Identify workflow issues and escalate requiring management input.

Skills

Organization

Communication

Attention to detail

Spreadsheets

Calendar management

Team coordination

Tools

Spreadsheets

Calendar software

Email clients

Job description

Philadelphia, PA | Full-time | Monday–Friday | On-site | Permanent

Be the Connection Between Teams

You like a clear plan, but you can adapt when priorities shift. You’re comfortable asking for an update, spotting a missing detail, and helping people work out what needs to happen next.

We’re looking for an Operations Coordinator in Philadelphia to organize daily business activity, coordinate internal requests, and keep information moving between teams.

Your Part in the Working Day

• Coordinate operational tasks, schedules, and follow-up actions.
• Track incoming requests and direct them to the appropriate team.
• Maintain accurate spreadsheets, records, and internal documentation.
• Arrange meetings, prepare materials, and record agreed next steps.
• Communicate with colleagues, customers, and suppliers about outstanding requirements.
• Monitor supplies, materials, and routine office resources.
• Prepare operational reports, checklists, and progress updates.
• Support onboarding and team coordination activities.
• Identify workflow issues and escalaterequiring management input.

Skills From More Than One Career Path

Experience in operations, administration, scheduling, logistics, or customer support is helpful. We also welcome transferable experience from Philadelphia’s hospitality, retail, and service workplaces where coordinating requests and communicating clearly are everyday responsibilities.

A particular degree isn’t required. You should bring:

• Strong organization and reliable follow-through.
• Clear written and verbal communication.
• Attention to accuracy when handling records and company information.
• Confidence using spreadsheets, calendars, email, and documents.
• The ability to prioritize competing requests and work with different teams.
• Availability for on-site work and a reliable commute to Philadelphia.

Training will cover company systems, operational procedures, and reporting expectations. You’ll develop practical coordination skills while working across different business functions, with opportunities to take on additional responsibilities as you learn.

We are an equal opportunity employer and welcome qualified applicants from all backgrounds.