Operations Coordinator

Natural Retreats; Park City (UT); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

15 vacation days

9 holidays

7 sick days

NR Days with $1,500 allowance to book

Maternity/Paternity Leave

Medical insurance

Dental insurance

Vision insurance

Flexible Spending Accounts

401K with company match

Short/Long term Disability Insurance

Basic Life Insurance

Supplemental Life Insurance

Cell Phone

Job summary

Natural Retreats in Park City, Utah is seeking an Operations Coordinator to support Maintenance and Housekeeping by handling administration, vehicle inventory, scheduling, and license renewals. The role requires meticulous attention to detail and proficiency with multiple software tools.

You will work with the management team to ensure timely invoicing, accurate owner statements, and on-time reporting while maintaining professional communication with guests, owners, and partners.

Qualifications

• REQUIRED experiences in a similar role.
• Basic computer skills and technology usage.
• Ability to work alone and as part of a team.
• Valid driver's license.
• Organizational skills for inventory and invoicing.
• Proactive and flexible approach to duties.
• Ability to exercise good judgement.
• Strong verbal and written communication.
• Customer-focused mindset.
• Keen attention to detail.
• Ability to multitask in a fast-paced environment.

Responsibilities

• Enter and close work orders daily.
• Verify all charges are posted for month end.
• Post charges, review owner statements, and adjust as needed.
• Schedule pre-audit of owner statements with Maintenance Manager.
• Ensure inventories are completed monthly and reported to accounting.
• Submit business license applications and renewals on time.
• Record renewals and health permits where applicable.
• Communicate repairs and maintenance needs to management.
• Assist maintenance in ordering supplies.
• Maintain records and inventory for vehicle fleet.

Skills

Previous experience in a similar role

Basic computer skills

Teamwork

Valid driver's license

Inventory management

Proactive/problem solving

Good judgement

Oral and verbal communication

Customer-focused

Attention to detail

Multitasking in fast-paced environment

Job description

Natural Retreats is hiring an Operations Coordinator to join our Park City, UT team! The Operations Coordinator is responsible for assisting the Maintenance and Housekeeping Departments in the administration of their duties. Additionally, the Operations Coordinator will be responsible for company vehicle inventory, including scheduling all required maintenance needs and registration renewals. Our team is expected to contribute to exceptional experiences for guests, owners, colleagues, and business partners through personal accountability, collaboration, adaptability, sound decision-making, and a commitment to results. This includes building positive relationships, communicating effectively, responding constructively to challenges, and taking ownership for delivering high-quality work that supports team and organizational success. This position requires great attention to detail, the ability to utilize various software programs in the execution of required tasks, and familiarity with invoicing and supply inventory. The ideal person for this role will be comfortable managing multiple demands on their time and interacting with a variety of people in a professional, courteous manner.

COMPENSATION: $23 - $25 / hr. dependent upon experience

BENEFITS & PTO: Natural Retreats contributes to both employee and dependent premiums.

• 15 vacation days
• 9 holidays
• 7 sick days
• 5 NR Dayswith a$1,500 allowanceto bookaNR vacation home!
• Maternity AND Paternity Leave
• Medical(Traditional PPO-style plans and High Deductible Plan w/ HSA)
• Dental
• Vision
• Flexible Spending Accounts (medical and dependent care)
• 401Kretirement plan options with3.5% company match
• ShortandLong Term Disability Insurance (100% company paid)
• Basic Life Insurance Policy of $50,000 (100% company paid)
• Supplemental Life Insurance (Employee, Spouse, Child)
• Cell Phone

ESSENTIAL FUNCTIONS:

• Enter and close workorders daily.
• Verify all charges are posted for month end.
• Post all charges, organize owner statement review, and make any necessary changes prior to each month's deadline.
• Schedule pre-audit of owner statements with Maintenance Manager.
• Verify that inventories are being completed by the due date each month and are compiled and turned into accounting on time each month.
• Ensure that business license applications for all new homes / condos are submitted in a timely manner with the proper licensing agency.
• Ensure all business license renewalsand health permit renewal where applicable are recorded and filed annually within the license renewal period.
• Promptly communicate both emergency/unscheduled repairs and needed maintenance repairs to the management team.
• Assist maintenance techs in ordering supplies.
• Maintain records and inventory on vehicle fleet.

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the Team Member for this job.

EXPERIENCE & SKILLS:

REQUIRED

• Previous experience in a similar role
• Basic computer skills and proficiency in technology such as smart phones
• Ability to work alone and as part of a team
• Valid driver's license
• Basic organizational skills to effectively manage inventory and invoicing responsibilities
• Proactive and flexible approach to job duties and problem-solving
• Ability to exercise good judgement
• Oral and verbal communication skills
• Strong customerfocus
• Keen attention to detail
• Ability to manage multiple projects/tasks in a fast paced working environment

DESIRED

• Experience in the hospitality industry and/or with start-up environments

POSITION TYPE/HOURS OF WORK:

This is a full-time position. Due to the nature of the job, the Operations Coordinator should be flexible with their hours. Weekends and holidays are required and will generally be busy and considered working days with guest arrivals and departures although these can be covered on request and approval. We encourage all of our Team Members to take 2 days off per week where possible. Guests can arrive at unpredictable times, and the Operations Coordinator should always be available in case of emergency, which includes some on-call hours. Generally, this means working some inconsistent hours. Exact daily schedule may vary and differ from in-season to off-season. Vacation is generally taken out of peak season.

**To be eligible for employment, candidates for this safety sensitive position, must pass a pre-employment (5 panel non THC) drug test upon hire. A positive test result may lead to the withdrawal of the job offer.

**As part of our hiring process, we conduct pre employment background checks. This may include but is not limited to criminal and motor vehicle records. Prior criminal history does not exclude candidates from consideration. By applying for this position, you consent to undergo a background check.

Persons with disabilities needing accommodation in the application process, or those needing job postings in an alternative format may email a request to [e-mail].

Natural Retreats is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, national origin, ancestry, sex, gender, gender identity, gender expression, pregnancy, childbirth or related medical condition, religious creed, physical disability, mental disability, age, medical condition (cancer), AIDS/HIV, marital status, veteran status, sexual orientation, genetic information, or any other characteristic protected by federal, state or local law. We are dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, Team Member activities and general treatment during employment.