Operations Coordinator

South High Foundation; Minneapolis (MN); Hybrid; USD 34,000 - 48,000; Part time

Benefits offered by this job

Hybrid work

Stipend for benefits

Job summary

South High Foundation is seeking an Operations Coordinator to support the Executive Director and oversee day-to-day operations. The role spans governance, finance, development, and grantmaking to advance the foundation’s mission and compliance.

Responsibilities include donor stewardship, financial reporting, and coordinating fundraising efforts, with a hybrid schedule and an emphasis on on-site work during the school year. A strong organization and clear communication are essential.

Qualifications

• Relevant educational background in finance or non-profit management.
• Two years’ experience working with a nonprofit or foundation preferred.
• Familiarity with QuickBooks or similar accounting software.
• Understanding of MS Word, Excel and donor tracking CRM structures.

Responsibilities

• Governance: align finances and operations with the mission, IRS regs, and state guidelines.
• Finance: process donations in QuickBooks and audit against donor records.
• Development: assist in donor communications and fundraising materials.

Skills

Organization

Communication

Independent work

Attention to detail

Education

Two- or Four-Year degree preferred

Tools

QuickBooks

CRM software

MS Word

MS Excel

Job description

Reports to: Executive Director, South High Foundation

Type: Part/Full-time – 32-36 hours/week, $25-$35/hr., stipend for benefits, hybrid (at least 80% on-site during school year)

About South High Foundation

The South High Foundation, governed by the board of directors consisting of alumni and community volunteers, has supported the staff and students at Minneapolis South High since 1983. Through grant making that enriches and enhances the student experience, support to the community that surrounds us, and to our grads as they head off to school equipped to succeed, thanks to our growing scholarship and endowment funds. The foundation has distributed more than $1m in post-secondary scholarships to date, as well as supporting numerous academic and extracurricular programs through our grantmaking that provides special experiences, hands-on development, and unique opportunities for students during their high school careers.

About the Role

The Operations Coordinator supports the Executive Director and board by coordinating the day-to-day operations of the foundation. Duties fall into the four strategic pillars chosen by the board: 1) Governance, 2) Finance, 3) Development, and 4) Grantmaking.

Primary responsibilities: Governance

• Work with the board to ensure the foundation’s finances and operations align with the organizational mission and by-laws, IRS regulations, and Minnesota state guidelines for nonprofits.
• Ensure that conflict of interest disclosures and other key policies are implemented, practiced, and up to date.
• Work with administrator to reconcile donations, ensuring accuracy in accounting/development records and excellence in donor stewardship.
• Maintain shared organizational records, minutes, and other important fundraising documents.
• Assist in tracking annual reporting requirements for compliance with IRS code and the State of Minnesota’s requirements through the Office of the Secretary of State, the Attorney General’s Charities Division, sector best practices, and advice resulting from the annual independent audit.

Finance

• Ensure that donations and payments are processed in a timely matter using QuickBooks and audit against donor database records.
• Coordinate with Foundation Accountant.
• Maintain and support scholarship payment and grant application software.
• Review monthly financial reports and coordinate the annual audit and 990.
• Maintain, volunteer hours and scholarship tracking systems.
• Send quarterly account summaries to Affiliate fund holders.
• Document processes, create standard operating procedures, and assist in further streamlining office processes.
• Organize, update and coordinate between the platforms that collect donations. Willing to guide and execute the restructuring of the office filing system.
• Prepare financial reports, create charts, and prepare fund lists for annual report.

Development

• Prepare financial information for annual reports and provide information as requested for newsletters.
• Contribute ideas for donor appeals, aid in efforts to expansion, and fundraising materials.
• Assist in coordinating and mailing newsletters and other items at presorted direct mail center
• Assist with marketing, video production and editing, publication content, and efforts to reach new alumni and community members
• Run a weekly list of donors for publication in email blasts and other outgoing communications.

Grantmaking

• Coordinate the internal grants program, supporting the Grant’s Chair and working with teachers and school administrators to process applications and issue payments and reimbursements for awards.
• Support Affiliates by answering questions, issuing payments, and reimbursements.
• Support volunteer led programs (i.e., Scholarship Committee, Communications Committee, etc.) and volunteer opportunities for community members.
• Support the preparation and administration of external grants (scholarships and emergency funds).
• Relevant educational background in finance or non-profit management.
• Familiarity with QuickBooks or similar accounting software.
• Two years’ experience working with a nonprofit or foundation preferred.
• Understanding of MS Word, Excel and donor tracking CRM structures.
• Two- or Four-Year degree preferred.

The Operations Coordinator will build relationships with educators, students, alumni, affiliates, and community volunteers.

This person must be well-organized, able to work independently, have highly effective written and verbal communication skills, and be able to follow the directions of the Executive Director. The ideal candidate is able to work independently, while remaining willing to ask for help. This is an exciting time of transition for the board and an exciting opportunity to help shape the next era of the South High Foundation.