Operations Coordinator

usfoods

Menomonee Falls (WI)

On-site

USD 25,000 - 39,000

Full time

3 days ago

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Benefits offered by this job

Health insurance

Pre-tax spending accounts

Retirement benefits

Paid time off

Short-term and long-term disability

Employee stock purchase plan

Life insurance

Job summary

US Foods, a leading food distributor, is seeking an administrative support role in Menomonee Falls, WI. The position focuses on clerical tasks, data entry, reports, and coordination with internal and external customers.

You will prepare documents, track metrics, and assist in maintaining office supplies and vendor communications. The role requires at least two years of clerical experience, strong math and communication skills, and proficiency with Word, Excel, Access, and Outlook.

Qualifications

Minimum of two years of clerical experience required.
Excellent verbal and written communication.
Excellent telephone and customer service ability.
Strong math, analytical, and organizational skills.
Basic computer skills with Word, Excel, Access, and Outlook.
High school diploma or GED/equivalent.

Responsibilities

Prepare and process routine forms, reports, and documents (inbound forms, discrepancy reports, stock and damage claims, time sheets, requisitions, DVIRs, shipping labels, backhaul spreadsheets, delivery window dispatch, driver key log, transportation route update).
Communicate with internal and external customers to support staff and customer needs.
Verify information and data to ensure market compliance with regulations and procedures.
Collect, track, and input data on operations metrics to support tracking warehouse and transportation performance.
Create and maintain basic charts, graphs, spreadsheets and databases for manager review.
Monitor inventory level of office supplies and initiate purchase orders.
Other duties as assigned by manager.

Skills

Clerical experience

Math skills

Analytical thinking

Organizational skills

Microsoft Word

Excel

Access

Outlook

Communication skills

Customer service

Education

High school diploma or GED/equivalent

Tools

Microsoft Word

Excel

Access

Outlook

SAE

Truck Builder

Red Prairie

Kronos

Road Net

XATA

Shopfax

Tandem

PowerDock

Checkpoint

Omnitracs

Airclic

Job description

Schedule

Monday- Friday 6AM- 2:30PM

Pay

The starting pay is $23/hr.

Compensation depends on relevant experience and/or education, specific skills, function, geographic location, and other factors as applicable by law. The expected base rate for this role is between $18 to $28. This role will also receive overtime compensation.

Benefits

Benefits for this role may include health insurance, pre-tax spending accounts, retirement benefits, paid time off, short-term and long-term disability, employee stock purchase plan, and life insurance.

To review available benefits, please click here: https://www.usfoods.com/careers/benefits.html

Company Culture

Join Our Community of Food People!

US Foods is one of the largest food distributors with a culture and history of promoting from within, excellent training programs and a continuous improvement focus.

Essential Duties and Responsibilities

Ensure optimal warehouse and transportation operations by preparing and processing routine forms, reports, and documents (inbound documents, discrepancy reports, stock and damage claims, time sheets, requisitions, DVIR's, shipping labels, backhaul spreadsheets, delivery window dispatch, driver key log, transportation route update, etc.) following standard procedures.
Communicate with internal and external customers to support staff and customer needs. Respond to general inquiries and telephone calls.
Verify information and data to ensure market compliance with regulations and procedures.
Collect, track, and input data on relevant operations metrics to support tracking warehouse and transportation performance (including shorts, mispicks, dump/damage, service level, associate over-time, trailer temp log etc.).
Create and maintain basic charts, graphs, spreadsheets and databases to prepare for manager's review.
Monitor inventory level of office supplies and initiate purchase orders.
Other duties as assigned by manager.

Supervision

N/A

Relationships

Internal: Operations manager and staff, purchasing department

External: N/A

Work Environment

The work will take place at a desk in a US Foods office-based environment but may occasionally require work in normal warehouse environments including cooler and freezer areas where temperatures may be as low as -5 degrees.

Minimum Qualifications

Related Experience/Requirements: Minimum of two years of clerical experience required.
Knowledge/Skills/Abilities: Effective communication both verbally and in writing.
Excellent telephone and customer service ability.
Strong math, analytical, and organizational skills with high attention to detail.
Basic computer skills with a good knowledge of programs such as Microsoft Word, Excel, Access, and Outlook.
Problem solving and critical thinking abilities to solve problems of limited scope.
Perform cross-functional activities, and work on a varying schedule.
Strong teamwork skills with the ability to support others in the department and division.
Education: High school diploma or GED/equivalent required.

Preferred Qualifications

Preferred experience in a distribution business environment.
Knowledge of DOT Hours of Service Regulations.
Knowledge of our geographic delivery area.

Certifications / Training

Preferred experience in the following areas: SAE, Truck Builder, Red Prairie, Kronos, Road Net, XATA, Shopfax, Tandem, PowerDock, Checkpoint, Omnitracs, Airclic, equipment inventories, and warranties.

Physical Qualifications

Must be able to perform the following physical activities for described length of time:

OCCASIONALLY: 1% - 33 / FREQUENTLY: 34% - 66% / CONTINUOUSLY: 67% - 100% or NEVER

JOB REQUIRES WORKER TO:

FREQUENCY:

STAND: OCCASIONALLY

WALK: OCCASIONALLY

DRIVE VEHICLE: N/A

SIT: CONTINUOUSLY

LIFT

1-10 lbs (Sedentary): OCCASIONALLY

11-20 lbs (Light): OCCASIONALLY