Operations Coordinator

Crisprecruit; Lebanon (NJ); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health Benefits

Retirement Plan

Paid Time Off

Flexible Work Schedule

Job summary

Crisprecruit is looking for an Operations Coordinator in Lebanon, New Jersey, to modernize and streamline operations within the firm. You will play a key role in implementing systems and integrating AI tools while coordinating marketing efforts.

The ideal candidate will have a strong operations background, excellent communication skills, and a data-driven mindset. Additionally, you will work closely with leadership, enhancing personal and career growth through various training opportunities.

Qualifications

• Proven experience in operations leadership within a small professional services setting, legal preferred.
• Proficient in implementing case management systems and leveraging operational software tools.
• Skilled in data analysis, dashboard creation, and using insights to inform operational improvements.

Responsibilities

• Conduct comprehensive reviews of current processes and standardize workflows.
• Act as the bridge between Crisp strategies and execution firm-wide.
• Develop performance metrics and career pathways for staff.
• Lead the selection and implementation of a case management infrastructure.
• Identify and introduce AI tools to optimize workflows.
• Coordinate existing marketing efforts and assess ROI.
• Build systems to generate regular performance reports.

Skills

Operations Expertise

Technical Agility

Data-Driven

AI Literacy

Communication Skills

Flexible Mindset

Marketing Acumen

CRISP Familiarity

Job description

Overview

The new Operations Coordinator will play a crucial role in modernizing and streamlining firm operations, translating strategic insights into actionable improvements through operational systems, AI integration, and coordinated marketing efforts.

What you’ll do

• Operational Implementation: Conduct comprehensive reviews of current processes, standardize workflows, and document SOPs across the firm.
• Crisp Integration: Act as the bridge between Crisp strategies and their execution firm-wide, ensuring team adoption of systems and KPIs.
• KPI & Performance Systems: Develop performance metrics and career pathways, creating clear accountability and growth tracks for staff.
• Technology Advancement: Lead the selection and implementation of a case management infrastructure, enhancing data tracking and reporting capabilities.
• AI Adoption: Identify and introduce AI tools to optimize workflows, training staff to integrate AI into daily operations effectively.
• Marketing Oversight: Coordinate existing marketing efforts, assess ROI, and streamline processes, potentially bringing more marketing functions in-house.
• Data Infrastructure: Build systems to generate regular performance reports, providing leadership with clear operational insights.

What we’re looking for

• Operations Expertise: Proven experience in operations leadership within a small professional services setting, legal preferred.
• Technical Agility: Proficient in implementing case management systems and leveraging operational software tools.
• Data-Driven: Skilled in data analysis, dashboard creation, and using insights to inform operational improvements.
• AI Literacy: Familiarity with AI tools and their practical applications in enhancing operational efficiency.
• Communication Skills: Strong ability to manage team dynamics and drive accountability across various roles.
• Flexible Mindset: Comfortable in a collaborative setting, willing to wear multiple hats and engage in hands‑on work.
• Marketing Acumen: Experience managing marketing operations and evaluating performance strategies is a plus.
• CRISP Familiarity: Understanding of CRISP methodologies and performance frameworks is beneficial.

Why you should work here

• High Impact: Be instrumental in shaping foundational operations and data management from the ground up.
• Direct Leadership Access: Work closely with the Managing Partner and Office Coordinator to drive meaningful changes.
• Professional Development: Engage in various training programs and workshops through Crisp, enhancing personal and career growth.
• Team Culture: Join a dedicated and collaborative team, where contributions are visible and valued within the firm and community.

Additional perks

• Health Benefits: Access to health insurance plans, with details provided during the hiring process.
• Retirement Plan: Retirement savings options may be available, depending on eligibility.
• Paid Time Off: Paid time off in accordance with firm policy.
• Work Schedule: This is a primarily in-office role, with occasional flexibility based on business needs.

This role offers a unique opportunity to influence the operational landscape of Kearns Rotolo Law, enhancing client experiences and firm efficiency. We invite those with a passion for operational excellence and a commitment to impactful change to join our mission-driven team.