Operations Coordinator

Veritiv; Kansas City (KS); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Healthcare benefits

401k

Paid time off

Tuition reimbursement

Job summary

Veritiv is seeking an Operations Coordinator in Kansas City to verify and maintain records for incoming and outgoing shipments and prepare items for shipment. You will support inventory administration, tracking, and payment processes to ensure accurate day-to-day levels.

The role emphasizes attention to detail, strong organizational skills, and the ability to work both independently and as part of a team in a fast-paced warehouse environment.

Qualifications

• 2+ years in a warehouse environment.
• Strong math and data entry skills.
• Excellent organizational and time-management abilities.
• Good communication and customer-relations skills.
• Ability to work independently and in a team.

Responsibilities

• Verify, record, and prepare incoming and outgoing shipments.
• Follow procedures to meet quality standards and codes.
• Maintain inventory balances in the warehouse management system.
• Gather data for cost drivers and supplier options.
• Support procurement activities and supplier coordination.
• Perform duties as assigned by the manager.

Skills

Warehouse operations

Time management

Attention to detail

Teamwork

Problem solving

Education

High School Diploma/GED

Job description

Job Purpose

Our Operations Coordinator will be responsible for verifying and maintaining records for incoming and outgoing shipments and preparing items for shipment. This position will also provide support in the administration, tracking, monitoring and payment of inventory of products and maintain accurate day-to-day inventory levels.

Job Responsibilities

• Duties include assembling, addressing, stamping, and shipping merchandise or material and receiving, unpacking, verifying, and recording incoming merchandise or material while also arranging for the transportation of products.
• Follow a straightforward mandatory procedure to ensure that work is carried out to the required quality standards and/or to ensure adherence to external regulatory codes and internal codes of conduct.
• Follow mandatory work instructions (including use of personal protection equipment where relevant) to safeguard the environment and the wellbeing of oneself and others.
• Develop and maintain excellent skills by participating in assessment and development planning activities as well as formal and informal training and coaching.
• Carry out simple procedural tasks that support the audit process on MS documents and databases. Tasks could include cycle counts, bin verifications, reconcile physical and system records, product and location verifications, etc.
• Resolve complex inquiries from internal or external customers or suppliers by providing information on policies, delivery date, cost, quantity and terms.
• Gather data and prepare moderately complex documents using a variety of computer applications such as Microsoft Office and accounting systems.
• Collect and collate information on the key cost drivers, market dynamics and issues, areas of innovation and alternative suppliers for more senior colleagues to provide solid market information for decision making.
• Maintain accurate system and physical inventory balances within the internal Warehouse Management System making adjustments to ensure ongoing accuracy.
• Achieve specific procurement goals and provide support to others while following established procurement systems and protocols.
• Perform other duties as assigned by the manager.

Additional Responsibilities & Qualifications

• 2+ years working in a warehouse environment. Distribution warehousing experience preferred.
• Ability to develop proficiency with company computer system is essential. Familiarity with computerized warehouse system preferred.
• PC proficient in Windows based software programs. Familiarity with MS Office Software and has good basic keyboarding skills.
• Strong math skills required.
• Excellent organizational, time management and customer relations skills are required.
• Strong problem-solving abilities and attention to detail required.
• Ability to work independently as well as in a team environment.
• Must be able to start work at 6:00 a.m.

Work Experience

• 1-3 years of related job experience.
• Ability to work quickly and efficiently.
• Basic experience of simple office/operational systems.
• Excellent verbal, written, people, and diplomacy skills are required.
• Experienced practitioner able to work unsupervised.
• Must possess a thorough understanding of the distribution business.
• Strong customer service skills (friendly, courteous and helpful).
• Strong planning and organization skills are required.

Education

• High School Diploma/GED Preferred

Working Conditions

The work environment for this position requires:

• Regularly working in a non-climate-controlled warehouse where exposure to cold, heat, damp or humid conditions may occur.
• Exposure to loud noise.
• Exposure to dust, mechanical hazards, moving objects, and moving vehicles.

Physical Requirements

The physical requirements listed below are representative of those needed to successfully perform the essential functions of the job.

• Ability to lift, twist and carry up 50 - 75 pounds, manipulate (push and pull) up to 160 pounds of product with material handling equipment and skids weighing up to 2,000 pounds utilizing pallet jack.
• Walking/Standing - walk throughout the warehouse to complete customer orders. Stand when operating order picker or reach truck equipment and when operating cutter.
• Sitting - sit only when driving sit-down material handling equipment.
• Lifting - lift items weighing a few ounces up to 150 pounds with assistance .
• Stooping - performed when filling orders or putting away products assigned to floor level locations. May bend at the waist.
• Kneeling - kneel when filling orders or putting away products assigned to floor level locations.

What We Offer

• Engaging and inclusive culture with employee-led Employee Resource Groups, Veritiv Cultural Alliance, recognition platform, etc.
• Extensive training opportunities, professional development programs, career pathing, and mentorship opportunities.
• Collaborative atmosphere with our customers and suppliers to create healthier, safer and more sustainable communities through our responsible operations and innovative solutions.
• Healthcare benefits (including medical, dental, vision, and health savings account), life, AD&D, and disability insurance, 401k, paid time off, tuition reimbursement, employee assistance program, and other fringe benefits.

About Veritiv

Together with its subsidiaries, Veritiv is the leading full-service provider of packaging solutions. Veritiv also provides JanSan, hygiene, print and publishing products and services. Veritiv serves customers in a wide range of industries, through team members around the world helping shape the success of its customers. For more information, visit www.veritiv.com and connect with the Company on LinkedIn.

Veritiv is an Equal Opportunity/Affirmative Action employer.

EEO Policy US | EEO Policy Mexico

This description does not attempt to define the job's essential functions as defined by applicable disabilities law.