Operations Coordinator

Voces Unidas; Grand Junction, Northern (CO, KY); Hybrid; USD 42,000 - 65,000; Full time

Job summary

Voces Unidas seeks a full-time Operations Coordinator to support day-to-day operations across Glenwood Springs, Denver, Frisco and Grand Junction. You will help with payroll, payments, vendor management, grant tracking, and basic communications, Monday–Friday 9am–5pm.

The role requires 3–5 years of professional experience, nonprofit sector familiarity, and the ability to juggle multiple tasks with discretion. English and Spanish proficiency is preferred.

Qualifications

• 3–5 years of professional experience, nonprofit experience preferred
• Ability to manage a high volume of tasks with minimal guidance
• Experience with payroll, budgeting, and basic bookkeeping is a plus
• Fluency in English; Spanish with strong written/verbal skills preferred

Responsibilities

• Operations: Support payroll processing and timesheet reviews; manage payments and reimbursements; handle vendor payments; track contractor agreements and invoices; monitor PTO accruals; assist with audits and compliance; organize onboarding and HR tasks; manage office budget and supplier relationships; arrange scheduling, filing, and shipping; answer calls and routing
• Development: Support donor relations, including correspondence and acknowledgment letters; track grants and related files; assist in grant writing and report submission
• Communications: Support general communication needs across the organization

Skills

Payroll processing

Office administration

Bilingual English/Spanish

Attention to detail

Job description

Voces Unidas Operations Coordinator Glenwood Springs, CO·Denver, CO·Frisco, CO·Grand Junction, CO·Full time Apply for Operations Coordinator

We are looking for a full-time Operations Coordinator to support the day-to-day business operations, assist in grant management and provide basic communication support. This position works Monday to Friday, from 9 a.m. to 5 p.m., with occasional evening and weekend activities. This position can be based from the Glenwood Springs or Denver office.

Voces Unidas' mission is to create a more equitable Western Colorado and central-mountain region where Latinas and Latinos are thriving, engaged and leading in our communities.

We create opportunities where Latinas and Latinos advocate for themselves, actively participate in all civic institutions and take leadership roles in all decision-making tables. We are also building and growing our community's power and influence in the region.

Based in Glenwood Springs, Voces Unidas has offices in Frisco and Denver. Voces Unidas includes four separate organizations, all working independently to accomplish the larger mission. Learn more at www.vocesunidas.org.

Description

Responsibilities:

Operations

• Support payroll process, including reviewing timesheets and payroll reports for accuracy and maintaining filing systems for all payroll records;
• Manage and process payment requests and employee reimbursements;
• Manager and process credit card transactions for all employees;
• Manage and track all independent contractor agreements and invoices;
• Manage and track vacation and PTO accruals and requests;
• Support with compliance and reporting for affiliated organizations;
• Assist with new hire orientations, onboarding and other human resources tasks;
• Manage the budget for office expenses, order office supplies and manage vendor relationships;
• Assist with internal and external audits;
• Maintain professional and organized office appearance, manage cleaning and maintenance schedules;
• Support with basic bookkeeping and general filling;
• Provide direct administrative support as needed, including scheduling appointments, meetings, and events, organize file systems, mailing and shipping packages, and updating contacts database and employee lists;
• Answering telephone calls and emails and directing them to relevant staff;
• Process and distribute daily mail;

Development

• Support the CEO and Development Consultant with donor relations, includingcorrespondence, sending acknowledgment letters and tracking reporting obligations;
• Track and organize grants, reports and associated files and agreements;
• Assist in grant writing and submitting reports and grants;

Communications

• Support with general communication needs.

Qualifications:

• Alignment to Voces Unidas' mission;
• At least 3-5years of professional experience required;
• Experience and knowledge of the nonprofit sector preferred;
• Ability to complete a high volume of tasks and projects with little or no guidance;
• Ability to react with appropriate levels of urgency to situations and events that require quick response orturnaround;
• Able to maintain a high level of integrity and discretion in handling confidential information;
• Ability to occasionally travel to all offices,as needed;
• Fluency in English and Spanish is preferred.

Benefits ( for qualifying employees) :

• Very generous self-care time
• Company-sponsored health insurance
• Local ski pass or stipend for recreation activities
• Housing stipend (if employee lives in the Western Slope)